479758 – Microsoft Purview compliance portal: Ability to export policy settings

Product:

Purview, Purview Communication Compliance, Purview compliance portal, Purview Insider Risk Management

Platform:

US Instances, Web, World tenant

Status:

Launched

Change type:

Links:

Details:

Insider Risk Management will now supply the ability to export policy configuration settings into a CSV. Any user with admin permissions will be able to export the settings. Microsoft Purview Insider Risk Management correlates various signals to identify potential malicious or inadvertent insider risks, such as IP theft, data leakage, and security violations. Insider Risk Management enables customers to create policies based on their own internal policies, governance, and organizational requirements. Built with privacy by design, users are pseudonymized by default, and role-based access controls and audit logs are in place to help ensure user-level privacy.

Change Category:
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Scope:
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Release Phase:
General Availability, Preview

Created:
2025-02-05

updated:
2026-01-21

Public Preview Start Date

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Docu to Check

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MS workload name

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summary for non-techies**

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Direct effects for Operations**

Data Security Risks
Exporting policy settings without proper preparation may lead to unauthorized access to sensitive configurations, increasing the risk of data breaches and insider threats.
   - roles: Compliance Officer, IT Security Manager
   - references: https://www.microsoft.com/en-us/security/blog/2021/06/15/insider-risk-management-in-microsoft-365/, https://techcommunity.microsoft.com/t5/security-compliance-identity/exporting-policy-settings-in-microsoft-purview-insider-risk/ba-p/3651230

User Experience Disruption
If policy settings are exported and modified without adequate training or communication, it may lead to confusion among users regarding compliance protocols, resulting in non-compliance incidents.
   - roles: Compliance Officer, End Users
   - references: https://www.microsoft.com/en-us/security/blog/2021/06/15/insider-risk-management-in-microsoft-365/, https://techcommunity.microsoft.com/t5/security-compliance-identity/exporting-policy-settings-in-microsoft-purview-insider-risk/ba-p/3651230

Configutation Options**

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IT Security**

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explanation for non-techies**

Microsoft has introduced a new feature in its Purview compliance portal that allows users to export policy configuration settings into a CSV file. This feature is particularly useful for those in administrative roles who need to manage and review policy settings efficiently.

Think of this new ability like organizing your files in a law office. Imagine you have a filing cabinet filled with important documents. Previously, you could only look at these documents one at a time, making it difficult to get a comprehensive view of everything you have. Now, with the ability to export policy settings, it's like being able to pull all those documents out of the cabinet and lay them out on a large table. You can see everything at once, making it easier to understand and manage.

In the context of Microsoft Purview Insider Risk Management, this feature helps in identifying potential insider risks such as intellectual property theft or data leakage. It allows organizations to create and manage policies that align with their internal rules and requirements. The export function enhances this process by providing a clear and organized view of all policy settings, much like having a detailed checklist that ensures nothing is overlooked.

Additionally, the system is designed with privacy in mind. Users are pseudonymized by default, which means their identities are protected, similar to how a lawyer might redact sensitive information in a document to protect client confidentiality. Role-based access controls and audit logs are also in place, ensuring that only authorized personnel can access sensitive information, akin to how only certain staff members might have the key to a secure file room.

Overall, this new export feature in Microsoft Purview's compliance portal streamlines the process of managing and reviewing policy settings, providing a more efficient and secure way to handle insider risk management.