472030 – Microsoft Purview compliance portal: Data Lifecycle Management – Retention based on Last Accessed for files in OneDrive and SharePoint

Product:

Copilot, Microsoft 365 Apps, OneDrive, Purview Communication Compliance, SharePoint

Platform:

Web, World tenant

Status:

In development

Change type:

Links:

MC999442

Details:

This creates the ability to apply Retention to each SharePoint or OneDrive item based on when it was last accessed by a user. #copilotcontrolsystem

Change Category:
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Scope:
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Release Phase:
General Availability, Preview

Created:
2024-12-11

updated:
2025-09-11

Public Preview Start Date

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Docu to Check

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MS workload name

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summary for non-techies**

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Direct effects for Operations**

Please, look at the most relevant linked item for details

explanation for non-techies**

Imagine your office has a large filing cabinet where you store all your important documents. Over time, some of these documents become less relevant or needed, but you don't want to throw them away immediately because they might still be useful. To manage this, you decide to keep track of when each document was last taken out of the cabinet. If a document hasn't been touched in a while, you consider moving it to a storage room or even disposing of it if it's no longer necessary.

This is similar to what Microsoft is doing with its new feature in the Purview compliance portal for OneDrive and SharePoint. The system can now automatically apply rules to keep or delete files based on when they were last accessed by someone. Just like your filing cabinet, this helps keep the digital storage organized and ensures that old, unused files don't clutter up the space.

For lawyers, managers, or HR staff, this means that you don't have to manually check and decide what files to keep or delete. The system will help manage this for you, making sure that your digital files are as tidy and relevant as your physical ones. It helps in maintaining compliance and ensures that important data is retained for as long as it is needed, without unnecessary clutter.