470025 – Microsoft Purview compliance portal: Data Lifecycle separate retention policies for Copilots and AI Apps

Product:

Copilot, Purview, Purview Communication Compliance, Purview compliance portal

Platform:

Web, World tenant

Status:

Launched

Change type:

Links:

MC973511

Details:

Enable admins to configure retention policies for various Copilots and AI Apps.

Change Category:
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Scope:
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Release Phase:
Preview, General Availability

Created:
2024-12-06

updated:
2026-01-21

Public Preview Start Date

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Docu to Check

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MS workload name

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summary for non-techies**

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Direct effects for Operations**

Please, look at the most relevant linked item for details

explanation for non-techies**

Imagine your office has a filing cabinet where you store all your important documents. Over time, you realize that different types of documents need to be kept for different lengths of time. Some documents, like tax records, need to be kept for several years, while others, like meeting notes, might only be relevant for a few months. To manage this, you decide to label each drawer in the cabinet with a different retention period, ensuring that each document is stored in the right place and discarded at the appropriate time.

In the digital world, Microsoft Purview's compliance portal acts like this filing cabinet for your organization's data. With the introduction of separate retention policies for Copilots and AI Apps, administrators can now set specific rules for how long data from these tools should be kept. Just like labeling the drawers in your filing cabinet, this feature allows for tailored data management, ensuring that information is retained for the right amount of time based on its importance and relevance.

This capability is particularly useful as organizations increasingly rely on AI-driven tools like Copilots, which assist with tasks such as drafting emails or generating reports. These tools can generate a lot of data, and not all of it needs to be kept indefinitely. By setting retention policies, you can ensure that your digital "filing cabinet" doesn't become cluttered with outdated or unnecessary information, making it easier to find and manage the data that truly matters.

Overall, this update provides a more organized and efficient way to handle data generated by AI applications, much like how a well-organized filing cabinet helps you manage physical documents in an office.