423482 – Microsoft Copilot (Microsoft 365): Share prompts with others in Business Chat and Copilot Lab (archived)

Product:

Copilot

Platform:

Web, Windows Desktop, World tenant

Status:

Launched

Change type:

Links:

Details:

Easily share a prompt with others in the form of a link.

Change Category:
XXXXXXX ... free basic plan only

Scope:
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Release Phase:
Targeted Release, General Availability

Created:
2024-10-26

updated:
2025-03-04

Public Preview Start Date

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Docu to Check

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MS workload name

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summary for non-techies**

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Direct effects for Operations**

User Experience Disruption
If the sharing feature is implemented without proper user training, users may struggle to understand how to effectively use the new functionality, leading to confusion and decreased productivity.
   - roles: End Users, IT Support Staff
   - references: https://www.microsoft.com/en-us/microsoft-365/blog/2023/09/12/introducing-microsoft-copilot-in-microsoft-365/, https://www.forbes.com/sites/bernardmarr/2023/09/15/microsoft-copilot-what-it-is-and-how-it-works/

Data Security Risks
Without adequate preparation and guidelines, users may inadvertently share sensitive information through the prompt sharing feature, leading to potential data breaches.
   - roles: Data Protection Officer, Compliance Officer
   - references: https://www.microsoft.com/en-us/security/blog/2023/09/20/data-security-in-the-age-of-ai/, https://www.csoonline.com/article/3671234/data-breach-risks-in-the-age-of-ai.html

Configutation Options**

XXXXXXX ... paid membership only

explanation for non-techies**

Microsoft has introduced a new feature in Microsoft 365 called Copilot, which now allows users to share prompts with others through a simple link. To understand this feature, think of it like sharing a document or a webpage link with a colleague. Instead of having to explain a complex idea or instruction over a long email or in a meeting, you can now generate a prompt in Copilot and share it directly with others.

Imagine you're working on a legal case or a business project, and you've crafted a specific set of instructions or queries that help streamline your work. With this new feature, you can create a prompt in Copilot and share it with your team just like you would share a link to a Google Doc or a news article. This means everyone can access the same information and guidance quickly and easily, ensuring consistency and saving time.

This feature is particularly useful in collaborative environments where team members need to be on the same page. It's like having a shared checklist or a common playbook that everyone can refer to, without the hassle of recreating or explaining it multiple times. This can enhance productivity and ensure that everyone is aligned with the same objectives and methods.

Overall, the ability to share prompts via a link in Microsoft Copilot simplifies communication and collaboration, making it easier for teams to work together efficiently.