422722 – Outlook: Microsoft Places – Individual desk booking (archived)

Product:

Outlook

Platform:

Web, Windows Desktop, World tenant

Status:

Launched

Change type:

Links:

Details:

With the addition of individual desk booking via Places Finder, employees can view individual desks, filter by sections, and book a specific desk.

Change Category:
XXXXXXX ... free basic plan only

Scope:
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Release Phase:
General Availability

Created:
2024-11-01

updated:
2024-12-17

Docu to Check

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MS workload name

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summary for non-techies**

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Direct effects for Operations**

User Experience Disruption
If the individual desk booking feature is implemented without proper training or communication, employees may struggle to navigate the new system, leading to frustration and decreased productivity.
   - roles: Employees, IT Support Staff
   - references: https://www.microsoft.com/en-us/microsoft-365/blog/2021/05/25/introducing-microsoft-places-a-new-way-to-work/, https://www.forbes.com/sites/bernardmarr/2021/06/07/the-future-of-work-how-microsoft-places-is-changing-the-way-we-work/?sh=4b1c1e1e7b5e

System Integration Issues
The new desk booking feature may not integrate seamlessly with existing Outlook functionalities, potentially causing scheduling conflicts or data inconsistencies, impacting user trust in the system.
   - roles: Employees, IT Operations Manager
   - references: https://techcommunity.microsoft.com/t5/microsoft-365-developer-blog/introducing-microsoft-places/ba-p/2231230, https://www.zdnet.com/article/microsoft-places-what-you-need-to-know-about-the-new-hybrid-workplace-tool/

Configutation Options**

XXXXXXX ... paid membership only

explanation for non-techies**

Microsoft is introducing a new feature in Outlook called Microsoft Places, which allows employees to book individual desks at their workplace. Think of it like reserving a seat at a restaurant. Just as you might use an app to choose a table by the window or near the bar, Microsoft Places lets you view available desks, filter them by different sections of the office, and book the one that suits your needs.

This feature is particularly useful in flexible work environments where employees do not have assigned desks. It helps ensure that when you arrive at the office, you have a designated spot to work from, much like having a reserved table ensures you have a place to sit when you arrive at a busy restaurant.

The Places Finder is integrated into Outlook, which many people already use for their email and calendar. This means you don't need to learn a new system or switch between different applications. It's like adding a new feature to your favorite app, making it more convenient to manage your workday.

Overall, this new desk booking feature aims to make office visits more organized and efficient, providing employees with the flexibility to choose where they work within the office space.