421612 – Microsoft 365 app: Microsoft Loop – Departed user content workflows for user-owned Loop workspaces

Product:

Copilot, Microsoft Loop

Platform:

Web, World tenant

Status:

In development

Change type:

Links:

MC938646
MC929014

Details:

Manage retention and deletion workflows for user-owned Loop workspaces like Copilot Pages when users leave the organization. Notify and provide temporary access to other employees or administrators to save important data before deletion policies take effect.

Change Category:
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Scope:
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Release Phase:
General Availability

Created:
2024-10-31

updated:
2025-10-18

Docu to Check

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MS workload name

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summary for non-techies**

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Direct effects for Operations**

Please, look at the most relevant linked item for details

explanation for non-techies**

When a team member leaves an organization, managing their digital workspace can be a bit like dealing with a shared office desk. Imagine if someone leaves their desk filled with important documents and notes. You wouldn't want to lose any valuable information, so you'd likely have a process to review and decide what to keep before clearing it out.

In the digital world, Microsoft Loop workspaces are like these desks, but they exist online. These workspaces can contain crucial data and collaborative content that others in the organization might need. Microsoft Loop is part of the Microsoft 365 suite, and it allows users to create and share content in a flexible and interactive way. When a user leaves, it's important to manage their Loop workspaces to ensure that nothing important is lost.

The process for handling these digital workspaces involves notifying other employees or administrators about the content that needs attention. This is similar to sending a memo to colleagues about the items left on the departing employee's desk. Temporary access is provided to those who need to review and save any necessary information. This ensures that important data is retained before any automatic deletion policies are applied, much like deciding which documents to keep before cleaning out the desk.

By managing these digital spaces effectively, organizations can maintain continuity and ensure that valuable information is preserved, even when team members move on.