check before: 2024-10-01
Product:
OneDrive, Purview, Purview Communication Compliance, Purview compliance portal, Purview Information Protection
Platform:
US Instances, Web, World tenant
Status:
Launched
Change type:
Links:
Details:
With this capability, OneDrive users can open PDF files that are protected with Microsoft Purview Information Protection sensitivity labels and read them using OneDrive web in read-only mode. Only authorized users will be able to access these PDF files.
Change Category:
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Scope:
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Release Phase:
General Availability, Targeted Release
Created:
2024-09-24
updated:
2026-01-21
Docu to Check
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MS workload name
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summary for non-techies**
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Direct effects for Operations**
Access Restrictions on PDF Files
If the change is implemented without preparation, users may face unexpected access restrictions to PDF files labeled with sensitivity labels, leading to confusion and frustration.
- roles: End Users, IT Support Staff
- references: https://techcommunity.microsoft.com/t5/microsoft-365-purge-blog/announcing-onedrive-view-pdfs-with-purview-information/ba-p/3701230
User Experience Degradation
The introduction of read-only mode for PDF files without prior notice may lead to a negative user experience, as users may not be aware of the limitations and functionalities available, impacting their workflow.
- roles: End Users, Content Managers
- references: https://techcommunity.microsoft.com/t5/microsoft-365-purge-blog/announcing-onedrive-view-pdfs-with-purview-information/ba-p/3701230
Configutation Options**
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Data Protection**
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IT Security**
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explanation for non-techies**
Imagine you have a locked filing cabinet where you store important documents. Only certain people have the key to open it and read the contents. This is similar to what Microsoft is doing with OneDrive and PDF files using Purview Information Protection sensitivity labels.
When you save a PDF file in OneDrive, you can now add a "sensitivity label" to it. Think of this label as a special lock that only certain people can open. These labels ensure that only authorized users, those with the right "key," can view the document. This is especially useful for sensitive information that you want to keep secure and private.
With this new feature, when someone who is authorized wants to read a PDF file on OneDrive web, they can do so in a read-only mode. This means they can look at the document but can't make changes to it, much like how you might let someone read a document in your office but not take it away or alter it.
This system helps organizations protect their important documents by controlling who can access them and how they can be used. It's like having a digital security guard for your files, ensuring that sensitive information stays in the right hands.
** AI generated content. This information must be reviewed before use.
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change history
| Date | Property | old | new |
| 2026-01-21 | RM Product Tags | OneDrive, Microsoft Purview compliance portal | OneDrive, Microsoft Purview |
| 2025-07-31 | RM Status | In development | Launched |
Last updated 4 weeks ago ago
