410769 – SharePoint: Microsoft Lists – Schedule turning on and off responses to forms (archived)

Product:

Microsoft Lists, SharePoint

Platform:

Online, US Instances, Web, World tenant

Status:

Launched

Change type:

Links:

Details:

List form owners and collaborators can schedule specific dates and times to start and stop accepting responses. The form will be active during the designated period and will automatically stop accepting responses once the scheduled end time is reached.

Change Category:
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Scope:
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Release Phase:
General Availability

Created:
2024-08-10

updated:
2024-12-17

Docu to Check

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MS workload name

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Direct effects for Operations**

- Impact on IT Operations and Services
- Scheduled downtime for Microsoft Lists may lead to temporary unavailability of forms, affecting data collection processes.
- Roles impacted: IT Operations Team, Service Desk
- Dependencies: Integration with other Microsoft 365 services (e.g., Power Automate, Teams) may be disrupted during the scheduled downtime.
- Potential increase in support tickets due to user confusion about the scheduled start and stop times for form responses.
- Roles impacted: IT Support Staff, Helpdesk
- Interdependencies: User training and documentation may need to be updated to reflect the new scheduling feature, impacting the training team.

- Impact on IT Users
- Users may experience frustration if they attempt to submit responses outside the scheduled times, leading to a negative user experience.
- Roles impacted: End Users, Form Collaborators
- Dependencies: User reliance on timely data collection for decision-making processes may be hindered.
- Users may require additional communication regarding the new scheduling feature to understand its functionality and limitations.
- Roles impacted: Project Managers, Team Leads
- Interdependencies: Communication channels (e.g., email, intranet) may need to be utilized effectively to disseminate information about the change.

References:
- Microsoft Documentation on Microsoft Lists: [Microsoft Lists Documentation](https://docs.microsoft.com/en-us/microsoftlists/)
- Microsoft 365 Service Health Status: [Microsoft 365 Service Health](https://portal.office.com/adminportal/home/servicehealth)