400710 – Microsoft Copilot (Microsoft 365): Copilot Prompt Gallery – Share a prompt with a co-worker (archived)

Product:

Copilot, Microsoft 365 Apps, OneNote, Windows, Windows 365

Platform:

Android, iOS, Mac, Web, Windows Desktop, World tenant

Status:

Launched

Change type:

Links:

Details:

Easily create, save, and share your favorite prompts using Copilot Prompt Gallery, inspiring your co-workers to achieve more with Copilot.

Change Category:
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Scope:
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Release Phase:
General Availability

Created:
2024-06-21

updated:
2025-02-06

Docu to Check

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MS workload name

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summary for non-techies**

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Direct effects for Operations**

User Adoption Challenges
Without proper training and preparation, users may struggle to effectively utilize the Copilot Prompt Gallery, leading to frustration and decreased productivity.
   - roles: End Users, Team Leaders
   - references: https://www.microsoft.com/en-us/microsoft-365/blog/2023/10/01/introducing-microsoft-copilot-in-microsoft-365/

Increased Support Requests
The introduction of new features like Copilot Prompt Gallery without adequate preparation can lead to a surge in support requests as users encounter difficulties or confusion.
   - roles: IT Support Staff, Help Desk Agents
   - references: https://www.techradar.com/news/microsoft-copilot-what-you-need-to-know

Workflow Disruption
Changes to existing workflows due to the integration of Copilot may disrupt established processes, causing delays and inefficiencies if not managed properly.
   - roles: Project Managers, Business Analysts
   - references: https://www.forbes.com/sites/bernardmarr/2023/10/02/how-microsoft-copilot-is-transforming-the-way-we-work/

Configutation Options**

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Opportunities**

Enhanced Collaboration through Shared Prompts
By utilizing the Copilot Prompt Gallery, teams can easily share effective prompts, fostering collaboration and improving productivity. This can lead to better communication and alignment among team members, particularly in project management and creative tasks.
   - next-steps: Encourage teams to curate and share their favorite prompts regularly. Organize training sessions to demonstrate the benefits of shared prompts and how to use the Copilot Prompt Gallery effectively.
   - roles: Project Managers, Team Leaders, Creative Teams
   - references: https://techcommunity.microsoft.com/t5/microsoft-365-blog/introducing-microsoft-copilot-in-microsoft-365/ba-p/3831233

Increased Efficiency in Task Execution
The ability to save and share prompts allows users to streamline repetitive tasks, reducing time spent on manual input and increasing overall efficiency. This is particularly beneficial for roles that involve data analysis and reporting.
   - next-steps: Identify key repetitive tasks within departments and create a library of prompts tailored to these tasks. Monitor usage and effectiveness to continually refine the prompt library.
   - roles: Data Analysts, Administrative Staff, Sales Teams
   - references: https://www.microsoft.com/en-us/microsoft-365/blog/2023/03/16/introducing-microsoft-copilot-in-microsoft-365/

Training and Onboarding Improvements
The Copilot Prompt Gallery can serve as a valuable resource for training new employees, providing them with quick access to effective prompts that can help them acclimate faster to their roles and responsibilities.
   - next-steps: Develop a structured onboarding program that includes training on using the Copilot Prompt Gallery. Gather feedback from new employees to enhance the training materials and prompt selection.
   - roles: HR Managers, Training Coordinators, Team Managers
   - references: https://www.microsoft.com/en-us/microsoft-365/blog/2023/03/16/introducing-microsoft-copilot-in-microsoft-365/

Potentional Risks**

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IT Security**

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explanation for non-techies**

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