392456 – Microsoft Purview compliance portal: Data Lifecycle Management – Bulk replacement or removal of a retention label

Product:

Purview, Purview Communication Compliance, Purview compliance portal

Platform:

Web, World tenant

Status:

In development

Change type:

Links:

Details:

Admins can perform a bulk replacement or removal of a retention label using the Purview compliance portal. They can perform the action across the entire tenant or targeted to specific content using KQL and static or adaptive scopes.

Change Category:
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Scope:
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Release Phase:
General Availability, Preview

Created:
2024-04-13

updated:
2026-01-21

Public Preview Start Date

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Docu to Check

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MS workload name

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summary for non-techies**

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Direct effects for Operations**

Data Loss Risk
Bulk removal of retention labels without proper preparation can lead to unintended data loss, as important data may be deleted or become unrecoverable.
   - roles: Data Administrator, Compliance Officer
   - references: https://techcommunity.microsoft.com/t5/security-compliance-identity/bulk-replacement-or-removal-of-a-retention-label-in-microsoft/ba-p/3651230

User Access Issues
If retention labels are removed without notice, users may lose access to necessary documents, impacting their ability to perform tasks effectively.
   - roles: End User, IT Support
   - references: https://techcommunity.microsoft.com/t5/security-compliance-identity/bulk-replacement-or-removal-of-a-retention-label-in-microsoft/ba-p/3651230

Configutation Options**

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Data Protection**

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IT Security**

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explanation for non-techies**

Imagine you're organizing a massive library. Each book has a label that tells you how long it should stay on the shelf before being archived or removed. Over time, you might decide that some books need different labels based on new rules or priorities. Instead of going through each book one by one, you want a way to update many labels at once, saving time and effort.

In the digital world, this is similar to what Microsoft Purview's compliance portal allows administrators to do with data. Just like the library labels, data retention labels help manage how long information is kept. Sometimes, the rules for these labels need to change, and doing this manually for each piece of data would be inefficient.

With the Purview compliance portal, administrators can replace or remove these retention labels in bulk. This means they can update the rules for large amounts of data all at once, either across the entire organization or for specific sets of data. They can use specific criteria, much like a librarian might choose to relabel only the books in a certain section or by a particular author.

This bulk update feature is useful for ensuring that data management policies stay current and efficient, without requiring excessive manual work. It helps organizations maintain compliance with data regulations and internal policies, much like keeping a library well-organized and up-to-date with its cataloging system.