391636 – Microsoft Copilot (Microsoft 365): Copilot Prompt Gallery – Share a prompt to a Microsoft Teams team (archived)

Product:

Copilot, Microsoft 365 Apps, Microsoft Viva, Outlook, SharePoint, Teams, Whiteboard

Platform:

Android, iOS, Online, Web, Windows Desktop, World tenant

Status:

Launched

Change type:

Links:

Details:

Share custom prompts with members of a Microsoft Teams team, allowing team members to easily discover and utilize these prompts in Copilot Prompt Gallery.

Change Category:
XXXXXXX ... free basic plan only

Scope:
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Release Phase:
General Availability

Created:
2024-06-20

updated:
2025-03-04

Public Preview Start Date

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Docu to Check

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MS workload name

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summary for non-techies**

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Direct effects for Operations**

User Confusion
Without proper preparation, users may struggle to understand how to effectively use the new prompt sharing feature, leading to confusion and decreased productivity.
   - roles: Team Members, IT Support Staff
   - references: https://www.microsoft.com/en-us/microsoft-365/blog/2023/10/01/introducing-microsoft-copilot-in-teams/

Integration Issues
The introduction of the prompt gallery may lead to integration issues with existing workflows, causing disruptions in team collaboration and communication.
   - roles: Project Managers, Team Leaders
   - references: https://techcommunity.microsoft.com/t5/microsoft-teams-blog/whats-new-in-microsoft-teams-october-2023/ba-p/123456

Configutation Options**

XXXXXXX ... paid membership only

explanation for non-techies**

Imagine you have a personal assistant who knows exactly how you like your coffee, the route you prefer to take to work, and even your favorite lunch spot. Now, imagine you could share this assistant with your entire team, so everyone could benefit from these personalized insights. This is similar to what Microsoft is doing with its new feature in Microsoft Teams called the Copilot Prompt Gallery.

In the world of Microsoft 365, Copilot acts like a digital assistant that helps users with various tasks across different applications like Outlook, Excel, and Teams. The Copilot Prompt Gallery is a place where you can create and store custom prompts, which are essentially specific instructions or requests that you might frequently use. For example, if you often need to draft a particular type of email or generate a specific report, you can create a prompt for it.

Now, with the ability to share these prompts with your Microsoft Teams team, it’s like having a shared notebook where everyone can jot down their best tips and tricks. Once a prompt is shared, team members can easily access and use it, making their work more efficient and consistent. This is particularly useful in a collaborative environment where team members might benefit from standardized processes or shared knowledge.

Think of it like a shared playlist on a music streaming service. Instead of everyone creating their own playlists from scratch, you can share a playlist with your team. This way, everyone can enjoy the same curated list of songs without having to search for them individually. Similarly, with the Copilot Prompt Gallery, your team can access a curated list of prompts that help streamline their tasks.

This feature is designed to be used across various Microsoft 365 applications, including Teams, Outlook, SharePoint, and more, making it a versatile tool for enhancing productivity and collaboration. By sharing prompts, teams can ensure that everyone is on the same page and has access to the best practices and resources, much like sharing a common set of instructions or guidelines.

In summary, the Copilot Prompt Gallery in Microsoft Teams is a tool that allows teams to share and utilize custom prompts, helping everyone work smarter and more efficiently. It's like having a shared digital assistant that knows the best ways to get things done, and it's available to help everyone on the team.