388382 – OneDrive: Recurring meetings in Meetings view

Product:

OneDrive

Platform:

US Instances, Web, World tenant

Status:

Launched

Change type:

Links:

Details:

The upcoming update to the OneDrive Meetings view will display your recurring meetings in chronological order, providing easy access to all related files, past recordings, and details like the meeting owner, attendees, time, and location. This feature helps you prepare for future meetings by allowing you to quickly access pre-read materials and review recordings or content from past meetings.

Change Category:
XXXXXXX ... free basic plan only

Scope:
XXXXXXX ... free basic plan only

Release Phase:
General Availability

Created:
2024-03-13

updated:
2025-05-02

Docu to Check

XXXXXXX ... free basic plan only

MS workload name

XXXXXXX ... free basic plan only

Direct effects for Operations**

- Impact on IT Operations
- Increased demand for bandwidth and storage
- Users may access and download more files related to recurring meetings, leading to higher data traffic.
- Role impacted: Network Administrators
- Potential for system performance issues
- The update may introduce new functionalities that could strain existing infrastructure if not properly managed.
- Role impacted: IT Operations Managers

- Impact on IT Services
- Integration challenges with existing tools
- The new Meetings view may require updates or changes to integrations with other services like Outlook or Teams, potentially causing disruptions.
- Role impacted: Service Integration Specialists
- Need for enhanced support and training
- Users may require assistance in navigating the new features, leading to increased support tickets and training sessions.
- Role impacted: Help Desk Support Staff

- Impact on IT Users
- Changes in user experience and workflow
- Users will need to adapt to the new layout and functionalities, which may initially disrupt their workflow.
- Role impacted: End Users (Employees)
- Increased reliance on OneDrive for meeting-related materials
- Users may become more dependent on OneDrive for accessing meeting files, which could lead to issues if the service experiences downtime.
- Role impacted: Project Managers and Team Leaders

References:
- Microsoft OneDrive Updates: [Microsoft 365 Blog](https://www.microsoft.com/en-us/microsoft-365/blog/)
- IT Change Management Best Practices: [ITIL Foundation](https://www.axelos.com/best-practice-solutions/itil)

Opportunities**

- Improved Meeting Preparation and Collaboration
- Opportunity: Leverage the new Meetings view in OneDrive to enhance meeting preparation by providing easy access to related files and past recordings. This will streamline the process of gathering materials and reviewing previous discussions.
- Roles that might profit:
- Project Managers: They can quickly access all relevant documents and recordings to prepare for upcoming meetings.
- Team Leaders: They can ensure their teams are well-prepared by reviewing past meeting content and sharing it with team members.

- Enhanced User Experience through Integration
- Opportunity: Integrate the OneDrive Meetings view with other Microsoft 365 applications (like Teams and Outlook) to create a seamless experience for users. This integration can allow users to schedule meetings directly from OneDrive and access meeting files without switching applications.
- Roles that might profit:
- Administrative Assistants: They can manage schedules and meeting materials more efficiently, reducing time spent on administrative tasks.
- Executives: They can have a more streamlined experience when preparing for meetings, leading to better time management.

- Cost-Effective Training and Onboarding
- Opportunity: Utilize the new features in OneDrive to create training materials and onboarding resources for new employees. By centralizing meeting recordings and related documents, organizations can reduce the need for extensive live training sessions.
- Roles that might profit:
- HR Managers: They can improve the onboarding process by providing easy access to recorded meetings and relevant documentation.
- Training Coordinators: They can develop self-paced training modules using past meeting recordings, saving time and resources.

References:
- Microsoft 365 Blog: [OneDrive Updates](https://www.microsoft.com/en-us/microsoft-365/blog/2023/09/12/onedrive-updates/)
- Microsoft Documentation: [OneDrive for Business](https://docs.microsoft.com/en-us/onedrive/)

Potentional Risks**

XXXXXXX ... paid membership only