374290 – Microsoft 365 app: Use sensitivity labels in Microsoft 365 apps when connected experiences are disabled (archived)

Product:

Microsoft 365 Apps, Outlook, Purview, Purview Communication Compliance, Purview Information Protection

Platform:

Windows Desktop, World tenant

Status:

Launched

Change type:

Links:

Details:

Your organization can now disable connected experiences for privacy concerns without impacting data security policies, such as sensitivity labels. Services associated with Microsoft Purview (e.g. sensitivity labels and rights management) are no longer controlled by policy settings to manage privacy controls for Microsoft 365 Apps. Instead, these services will rely on their existing security admin controls in Purview portals.

Change Category:
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Scope:
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Release Phase:
Current Channel

Created:
2024-07-26

updated:
2025-05-02

Docu to Check

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MS workload name

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summary for non-techies**

Microsoft 365 now allows the use of sensitivity labels to protect documents and emails without requiring connected experiences to be enabled, ensuring data security while respecting privacy preferences.

Direct effects for Operations**

Data Security Risks
Disabling connected experiences may lead to potential data security risks as users may not be aware of the implications of using sensitivity labels without the guidance of connected experiences, leading to misclassification of sensitive data.
   - roles: Data Protection Officer, IT Security Manager
   - references: https://techcommunity.microsoft.com/t5/security-compliance-identity/understanding-sensitivity-labels-in-microsoft-365/ba-p/3651230

User Experience Degradation
Users may experience a decline in productivity and efficiency as connected experiences provide contextual assistance and insights that enhance the use of sensitivity labels, which will be lost if disabled.
   - roles: End User, Office Administrator
   - references: https://www.microsoft.com/en-us/microsoft-365/blog/2021/02/02/introducing-sensitivity-labels-in-microsoft-365/

Compliance Challenges
Without connected experiences, users may struggle to comply with data protection regulations as they may not fully understand how to apply sensitivity labels correctly, leading to potential compliance violations.
   - roles: Compliance Officer, Legal Advisor
   - references: https://www.microsoft.com/en-us/security/blog/2021/03/15/understanding-compliance-in-microsoft-365/

Configutation Options**

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Opportunities**

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Potentional Risks**

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Data Protection**

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IT Security**

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Hypothetical Work Council Statement**

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DPIA Draft**

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explanation for non-techies**

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