164208 – Microsoft Purview compliance portal: Microsoft Purview Information Protection Tracking and Revocation – File Registration (archived)

Product:

Microsoft 365 Apps, Purview Communication Compliance, Purview Information Protection

Platform:

US Instances, Windows Desktop, World tenant

Status:

Launched

Change type:

Feature update

Links:

Details:

When a sensitivity label is used to encrypt an Office file, it is automatically registered for tracking, and previously label-protected Office files are registered the next time they are opened in an updated client. This only applies to local files. Compliance administrators can track and revoke access to registered Office files.

Change Category:
XXXXXXX ... free basic plan only

Scope:
XXXXXXX ... free basic plan only

Release Phase:
Current Channel, General Availability, Preview

Created:
2023-08-18

updated:
2024-06-22

Docu to Check

XXXXXXX ... free basic plan only

MS workload name

XXXXXXX ... free basic plan only

Direct effects for Operations**

- Direct Impact on IT Operations
- Increased Monitoring Requirements
- Compliance administrators will need to monitor the tracking and revocation processes for registered Office files closely.
- Potential for increased workload due to the need for regular audits and checks on file access and permissions.
- Roles impacted: Compliance Administrators, IT Security Teams.

- Changes in File Access Management
- The introduction of automatic registration for tracking may lead to unexpected access issues for users if files are revoked without proper communication.
- Users may experience disruptions in their workflow if they are unable to access files they need due to revoked permissions.
- Roles impacted: End Users, IT Support Teams.

- Dependencies and Interdependencies with Other IT Services
- Integration with Existing Compliance Tools
- The new tracking feature may require integration with existing compliance and data loss prevention tools, necessitating updates or changes to those systems.
- Potential for conflicts or issues if other compliance tools are not updated to accommodate the new tracking features.
- Roles impacted: IT Administrators, Compliance Officers.

- Impact on User Training and Documentation
- Users will need updated training and documentation to understand the new tracking and revocation processes, which may lead to temporary confusion or errors in file handling.
- The need for additional resources to create and disseminate training materials may strain IT resources.
- Roles impacted: Training Coordinators, IT Support Teams.

References:
- Microsoft Purview Information Protection documentation: [Microsoft Docs](https://docs.microsoft.com/en-us/microsoft-365/compliance/information-protection?view=o365-worldwide)
- Microsoft Compliance Center updates: [Microsoft Tech Community](https://techcommunity.microsoft.com/t5/security-compliance-identity/bg-p/security-compliance-identity)

Data Protection**

XXXXXXX ... paid membership only