163976 – Microsoft Viva: Viva Glint – Self service for bulk custom access

Product:

Microsoft 365 Apps, Microsoft Viva, Microsoft Viva Glint

Platform:

Web, World tenant

Status:

Launched

Change type:

Feature update

Links:

Details:

This feature enables Glint Admins to assign custom access to Surveys, Focus Areas, and Administration in bulk using Roles. Access can be tailored further by defining filter populations within the Role.

Change Category:
XXXXXXX ... free basic plan only

Scope:
XXXXXXX ... free basic plan only

Release Phase:
General Availability

Created:
2023-08-30

updated:
2025-09-09

Docu to Check

XXXXXXX ... free basic plan only

MS workload name

XXXXXXX ... free basic plan only

summary for non-techies**

XXXXXXX ... free basic plan only

Direct effects for Operations**

User Access Management
Without proper preparation, bulk assignment of custom access may lead to unauthorized access to sensitive surveys and data, resulting in potential data breaches or misuse of information.
   - roles: Glint Admins, HR Managers
   - references: https://www.microsoft.com/en-us/microsoft-365/blog/2021/02/02/introducing-microsoft-viva-a-new-employee-experience-platform/, https://techcommunity.microsoft.com/t5/microsoft-viva-blog/introducing-microsoft-viva-glint/ba-p/2151230

User Experience Disruption
If changes are made without adequate testing, users may experience confusion or frustration due to unexpected access changes, leading to decreased engagement with the platform.
   - roles: End Users, Team Leaders
   - references: https://www.microsoft.com/en-us/microsoft-365/blog/2021/02/02/introducing-microsoft-viva-a-new-employee-experience-platform/, https://techcommunity.microsoft.com/t5/microsoft-viva-blog/introducing-microsoft-viva-glint/ba-p/2151230

Configutation Options**

XXXXXXX ... paid membership only

Data Protection**

XXXXXXX ... paid membership only

explanation for non-techies**

Imagine you're organizing a large conference with various sessions and workshops. You have different groups of attendees, such as speakers, VIP guests, and general participants, each needing access to different areas and resources. Instead of individually assigning access to each person, you create badges with specific access levels. For example, a speaker badge grants access to the stage and backstage areas, while a VIP badge allows entry to exclusive lounges.

Similarly, Microsoft Viva Glint's new feature allows administrators to efficiently manage access to different parts of the platform by creating roles, much like those badges. These roles can be assigned in bulk, saving time and reducing the chance of errors. Just as you might decide that only certain people can attend a particular workshop, administrators can further customize access by defining specific criteria, or "filter populations," within each role. This ensures that everyone has the appropriate level of access to surveys, focus areas, and administrative functions, much like ensuring that conference attendees can only enter the sessions relevant to them.

This approach simplifies the process of managing permissions and ensures that the right people have the right access, much like ensuring that conference attendees have the correct badges for their needs.