106107 – Microsoft Teams: Enhanced OneDrive file picker (archived)

Product:

OneDrive, SharePoint, Teams

Platform:

Teams And Surface Devices, TeamsAndSurfaceDevices, US Instances, Web, Windows Desktop, World tenant

Status:

Launched

Change type:

Feature update, User impact

Links:

Details:

Users can leverage the new UI to more easily navigate, access and pick files from OneDrive, SharePoint and Teams.

Change Category:
XXXXXXX ... free basic plan only

Scope:
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Release Phase:
General Availability

Created:
2023-03-08

updated:
2024-05-14

Docu to Check

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MS workload name

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Direct effects for Operations**

- Direct Impact on IT Operations
- Increased demand for support and training resources as users adapt to the new UI.
- Roles impacted: IT Support Staff, Training Coordinators
- Potential temporary disruptions in file access during the transition period.
- Roles impacted: IT Operations Managers, System Administrators
- Need for monitoring and troubleshooting tools to ensure the new file picker integrates seamlessly with existing systems.
- Roles impacted: IT Operations Analysts, System Integrators

- Direct Impact on IT Services
- Changes in file access protocols may require updates to existing documentation and user guides.
- Roles impacted: IT Documentation Specialists, Service Desk Managers
- Possible compatibility issues with third-party applications that integrate with OneDrive and Teams.
- Roles impacted: Application Support Analysts, Vendor Management Teams
- Increased load on network infrastructure due to enhanced file access features, potentially affecting performance.
- Roles impacted: Network Administrators, Infrastructure Managers

- Direct Impact on IT Users
- Users may experience a learning curve with the new UI, leading to temporary productivity loss.
- Roles impacted: End Users, Team Leaders
- Enhanced file picker may change workflows, requiring users to adapt their processes for file sharing and collaboration.
- Roles impacted: Project Managers, Department Heads
- Users may encounter initial bugs or issues with the new interface, leading to frustration and support requests.
- Roles impacted: End Users, IT Support Staff

References:
- Microsoft Teams Blog: [Microsoft Teams: Enhanced OneDrive file picker](https://techcommunity.microsoft.com/t5/microsoft-teams-blog/microsoft-teams-enhanced-onedrive-file-picker/ba-p/1234567) (hypothetical link for illustrative purposes)
- Microsoft Documentation: [OneDrive and SharePoint integration with Teams](https://docs.microsoft.com/en-us/microsoftteams/onedrive-sharepoint-integration) (hypothetical link for illustrative purposes)

Opportunities**

- Improved User Experience with Enhanced File Picker
- Opportunity: The new UI for the OneDrive file picker in Microsoft Teams will streamline the process of accessing and sharing files, leading to increased productivity and user satisfaction.
- Roles Benefiting:
- End Users: Employees who frequently collaborate and share files will find it easier to locate and use documents.
- Project Managers: Enhanced navigation will facilitate quicker access to project-related files, improving project timelines.
- Reference: [Microsoft Teams Blog](https://techcommunity.microsoft.com/t5/microsoft-teams-blog/announcing-the-new-onedrive-file-picker-in-microsoft-teams/ba-p/3681230)

- Integration of OneDrive with SharePoint and Teams
- Opportunity: The enhanced file picker allows for seamless integration between OneDrive, SharePoint, and Teams, promoting a more cohesive workflow and reducing the need for multiple applications.
- Roles Benefiting:
- IT Administrators: Simplified management of file access and permissions across platforms can reduce administrative overhead.
- Collaboration Teams: Teams that rely on SharePoint for document management will benefit from easier access to files.
- Reference: [Microsoft 365 Roadmap](https://www.microsoft.com/en-us/microsoft-365/roadmap)

- Cost-Effective Licensing Management
- Opportunity: With the enhanced file picker, organizations may find opportunities to consolidate their licensing needs by leveraging existing Microsoft 365 subscriptions more effectively, potentially reducing the need for additional third-party tools.
- Roles Benefiting:
- Finance Teams: Potential cost savings on licensing can be redirected to other critical areas of the business.
- IT Operations: Streamlined tools can lead to reduced support and maintenance costs.
- Reference: [Microsoft Licensing Overview](https://www.microsoft.com/en-us/licensing/default)

Potentional Risks**

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