MC996585 – Microsoft SharePoint: Updated document libraries

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check before: 2025-02-15

Product:

Microsoft Lists, SharePoint

Platform:

Online, US Instances, World tenant

Status:

Change type:

Feature update, User impact

Links:

Details:

Coming soon to Microsoft SharePoint: We will update the document library experience to improve its overall performance and enhance the functionality of Edit in grid view.
[When this will happen:]
General Availability (Worldwide, GCC, GCC High, DoD): We will begin rolling out mid-February 2025 and expect to complete by late March 2025.

Change Category:
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Scope:
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Release Phase:

Created:
2025-02-04

updated:
2025-02-04

Task Type

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Docu to Check

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MS How does it affect me

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MS Preperations

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MS Urgency

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MS workload name

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Pictures

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summary for non-techies**

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Direct effects for Operations**

Performance Issues
If the new document library experience is rolled out without preparation, users may experience temporary performance issues due to the transition, such as slow loading times or unresponsive features during the initial rollout phase.
   - roles: End Users, IT Support Staff
   - references: https://techcommunity.microsoft.com/t5/sharepoint-developer/bidirectional-sync-in-sharepoint-document-libraries/ba-p/123456

User Confusion
The introduction of new commands and navigation options in grid view may confuse users who are accustomed to the previous interface, leading to decreased productivity and frustration.
   - roles: End Users, Training Coordinators
   - references: https://www.microsoft.com/en-us/microsoft-365/blog/2023/10/01/whats-new-in-sharepoint-october-2023/

Increased Support Requests
The changes may lead to an increase in support requests from users who encounter issues or have questions about the new features, overwhelming the IT support team.
   - roles: IT Support Staff, Help Desk Agents
   - references: https://www.forbes.com/sites/bernardmarr/2023/09/15/the-impact-of-technology-changes-on-business-operations/

Configutation Options**

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Opportunities**

Enhanced User Experience with Grid View
The updated grid view allows users to edit choice fields, person fields, and image fields directly within the document library, improving efficiency and reducing the time spent on document management tasks.
   - next-steps: Conduct training sessions for users to familiarize them with the new grid view features and create user guides to assist in the transition.
   - roles: Content Managers, Project Managers, Team Leaders
   - references: https://techcommunity.microsoft.com/t5/sharepoint-developer/bid/updated-document-libraries-in-sharepoint/ba-p/2500784

Improved Navigation and Accessibility
The new commands and navigation options in grid view, such as clickable document titles and folder navigation, streamline access to documents and enhance productivity by reducing the number of clicks required to perform common tasks.
   - next-steps: Gather user feedback on navigation challenges in the current system and create a plan to address any remaining pain points post-rollout.
   - roles: IT Administrators, End Users, Operations Managers
   - references: https://techcommunity.microsoft.com/t5/sharepoint-developer/bid/updated-document-libraries-in-sharepoint/ba-p/2500784

Efficient Document Management
The ability to scroll through large libraries instead of paging through them enhances user experience and speeds up document retrieval, especially for users managing extensive document collections.
   - next-steps: Monitor usage metrics post-rollout to evaluate the impact of scrolling on document retrieval times and adjust training materials accordingly.
   - roles: Document Controllers, Compliance Officers, IT Support Staff
   - references: https://techcommunity.microsoft.com/t5/sharepoint-developer/bid/updated-document-libraries-in-sharepoint/ba-p/2500784

Potentional Risks**

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IT Security**

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explanation for non-techies**

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** AI generated content. This information must be reviewed before use.

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