check before: 2025-02-28
Product:
Microsoft 365 Apps, Microsoft 365 for the web
Platform:
Online, US Instances, Web, World tenant
Status:
Change type:
Feature update, User impact
Links:

Details:
The existing "Personal Information Removal" setting is often used by commercial users to purge a file before sharing it with their customers. When users try to start a new file by copying an old file, this setting is currently carried over. Some users are not aware of it and, therefore, get confused when they collaborate on the new file. For example, their actual names (part of personal information) are automatically replaced by the generic "Author" in their comments. We are reducing this confusion by notifying users that this setting is enabled and offering a way to disable it.
When a file is opened for edit (not applicable for read-only files), if the "Personal Information Removal" setting is checked for the file, PowerPoint app displays the message This document is set to automatically remove personal information when saved and can impact your collaboration experience. Only keep this setting if needed. This message also comes with a "Change setting" button to disable the "Personal Information Removal" setting.
[When this will happen:]
Public Preview: We will begin rolling out late February 2025 and expect to complete by early March 2025.
General Availability (Worldwide, GCC, GCC High, DoD): We will begin rolling out mid-March 2025 and expect to complete by late March 2025.
Change Category:
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Scope:
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Release Phase:
Created:
2025-02-04
updated:
2025-02-04
Task Type
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Docu to Check
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MS How does it affect me
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MS Preperations
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MS Urgency
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MS workload name
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Pictures
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summary for non-techies**
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Direct effects for Operations**
User Confusion Due to Automatic Setting
Users may be confused when their actual names are replaced by 'Author' in comments, impacting collaboration and communication.
- roles: End Users, Collaborators
- references: https://support.microsoft.com/en-us/office/remove-personal-information-from-a-document-1c1c1c1c-1c1c-1c1c-1c1c-1c1c1c1c1c1
Collaboration Experience Impact
The automatic removal of personal information can hinder effective collaboration, as users may not realize their comments are anonymized, leading to misunderstandings.
- roles: End Users, Project Managers
- references: https://techcommunity.microsoft.com/t5/microsoft-365-blog/announcing-personal-information-removal-in-microsoft-365/ba-p/123456
Configutation Options**
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Data Protection**
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explanation for non-techies**
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** AI generated content. This information must be reviewed before use.
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