check before: 2025-02-01

Product:

Microsoft 365 admin center, Teams

Platform:

Mac, Online, US Instances, Windows Desktop, World tenant

Status:

In development

Change type:

New feature, User impact, Admin impact

Links:

468282

Details:

Summary:
Microsoft Teams is updating its default policy settings for transcription, which will be enabled by default for new tenants starting early February 2025. Existing tenants without customized policies will also be affected. This change aims to streamline transcription adoption and align with recording policies. No admin action is required before the rollout.

Details:
Coming soon for Microsoft Teams: We are updating our default policy settings for transcription for new tenants. Before this rollout, the setting was off by default. After this rollout, the setting will be on by default. This change applies to new global policies created for new tenants. Existing policies in the Teams admin center will not be changed; however, tenants that have not customized any part of their Teams meeting policy will be impacted.
Tenants without customized policies: The new default settings will apply, and these tenants will be impacted by this change.
Tenants with customized policies: Policies for user-level assignments or group-level assignments will remain unchanged and unaffected.
This change is designed to streamline the adoption of transcription and enhance the use of all AI features. This change will align transcription with the default policy for recording, which is also enabled by default in Teams admin center. This message applies to Teams for Windows desktop and Teams for Mac desktop.
This message is associated with Microsoft 365 Roadmap ID 468282.
[When this will happen:]
General Availability (Worldwide): We will begin rolling out early February 2025 and expect to complete by mid-February 2025.

Change Category:
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Scope:
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Release Phase:
General Availability

Created:
2025-01-07

updated:
2025-01-15

Task Type

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Docu to Check

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MS How does it affect me

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summary for non-techies**

Microsoft Teams will enable transcription by default for new users starting February 2025, and this change will also apply to existing users who haven't customized their settings, while those with personalized settings will remain unaffected.

Direct effects for Operations**

Increased User Confusion
Users may be confused about the new transcription feature being enabled by default, leading to potential misuse or misunderstanding of its functionality during meetings.
   - roles: End Users, Team Leaders
   - references: https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=468282

Potential Privacy Concerns
With transcription enabled by default, users may have concerns about privacy and data security, especially if they are unaware that transcription is available during meetings.
   - roles: End Users, Compliance Officers
   - references: https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=468282

Increased Support Requests
The change may lead to an increase in support requests from users who are unfamiliar with the transcription feature or encounter issues while using it.
   - roles: IT Support Staff, Helpdesk Agents
   - references: https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=468282

Configutation Options**

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Opportunities**

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Potentional Risks**

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Data Protection**

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IT Security**

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Hypothetical Work Council Statement**

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DPIA Draft**

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explanation for non-techies**

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** AI generated content. This information must be reviewed before use.

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