check before: 2024-01-31
Product:
SharePoint, SharePoint Premium, Syntex
Platform:
Android, Germany, iOS, Online, Web, Windows Desktop, World tenant
Status:
Launched
Change type:
Feature update, User impact
Details:
Summary:
SharePoint eSignature, enabling users to request eSignatures on documents via SharePoint Online, will soon be available in Australia Pacific. It's already available in the US, UK, Canada, and rolling out in Europe. Rollout began in late November 2024 and will complete by January 2025. Users need to configure this feature if they have SharePoint Premium before the rollout.
Details:
Microsoft SharePoint eSignature allows users to easily request eSignatures on a PDF document via Microsoft SharePoint Online. Signers can easily add their electronic signature. Signed documents are then saved securely back to SharePoint.
As communicated in MC800502, SharePoint eSignature electronic signature service, SharePoint eSignature is currently available in the United States, United Kingdom, and Canada, and is rolling out to all of Europe. As well as rolling out to Europe, SharePoint eSignature will be rolling out to Australia Pacific.
This message is associated with Microsoft 365 Roadmap ID 168828.
[When this will happen:]
General Availability (Worldwide): We began rolling out late November 2024 and expect to complete by January 2025.
Change Category:
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Scope:
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Release Phase:
General Availability
Created:
2024-12-07
updated:
2024-12-10
Task Type
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Docu to Check
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MS How does it affect me
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MS Preperations
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MS Urgency
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MS workload name
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linked item details
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summary for non-techies**
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Direct effects for Operations**
Configuration Requirement
Users must configure the SharePoint eSignature feature before the rollout, or they will be unable to use it, leading to delays in document processing.
- roles: SharePoint Administrators, End Users
- references: https://learn.microsoft.com/en-gb/microsoft-365/syntex/esignature-setup, https://adoption-dev.azurewebsites.net/sharepoint-premium/esignature/
User Experience Disruption
If the feature is rolled out without proper user training, users may face confusion and inefficiencies when trying to utilize the new eSignature functionality, impacting productivity.
- roles: End Users, IT Support Staff
- references: https://learn.microsoft.com/en-gb/microsoft-365/syntex/esignature-overview" target="_blank" rel="nofollow noopener noreferrer">https://learn.microsoft.com/en-gb/microsoft-365/syntex/esignature-overview, https://adoption-dev.azurewebsites.net/sharepoint-premium/esignature/
Integration Issues
Existing third-party eSignature solutions may conflict with the new SharePoint eSignature feature, leading to potential data loss or workflow interruptions.
- roles: SharePoint Administrators, Compliance Officers
- references: https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=168828, https://learn.microsoft.com/en-gb/microsoft-365/syntex/esignature-overview" target="_blank" rel="nofollow noopener noreferrer">https://learn.microsoft.com/en-gb/microsoft-365/syntex/esignature-overview
Configutation Options**
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Opportunities**
Streamlined Document Approval Processes
With the introduction of SharePoint eSignature, organizations can significantly reduce the time and complexity involved in document approval workflows. This feature allows users to request eSignatures directly within SharePoint, eliminating the need for third-party tools and manual processes.
- next-steps: Train users on how to effectively utilize the eSignature feature in SharePoint. Update internal documentation and workflows to incorporate eSignature processes.
- roles: Project Managers, Legal Teams, HR Departments
- references: https://learn.microsoft.com/en-gb/microsoft-365/syntex/esignature-overview, https://adoption-dev.azurewebsites.net/sharepoint-premium/esignature/
Enhanced Security and Compliance
Utilizing SharePoint eSignature ensures that all signed documents remain within the Microsoft ecosystem, enhancing data security and compliance with legal standards. This is particularly beneficial for organizations that handle sensitive information and need to adhere to regulations.
- next-steps: Conduct a risk assessment to identify compliance requirements. Update security policies to reflect the use of eSignature and ensure that all users are trained on compliance standards.
- roles: Compliance Officers, IT Security Teams, Legal Advisors
- references: https://learn.microsoft.com/en-gb/microsoft-365/syntex/esignature-setup, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=168828
Cost Reduction on Third-Party Services
By adopting SharePoint eSignature, organizations can reduce or eliminate their reliance on third-party eSignature solutions, which often come with licensing fees and integration costs. This transition can lead to significant cost savings over time.
- next-steps: Analyze current spending on third-party eSignature solutions. Create a migration plan to transition to SharePoint eSignature, including timelines and resource allocation.
- roles: Finance Departments, Procurement Teams, IT Administrators
- references: https://learn.microsoft.com/en-gb/microsoft-365/syntex/esignature-overview, https://adoption-dev.azurewebsites.net/sharepoint-premium/esignature/
Potentional Risks**
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IT Security**
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explanation for non-techies**
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** AI generated content. This information must be reviewed before use.
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change history
| Date | Property | old | new |
| 2024-12-10 | MC Messages | Microsoft SharePoint eSignature allows users to easily request eSignatures on a PDF document via Microsoft SharePoint Online. Signers can easily add their electronic signature. Signed documents are then saved securely back to SharePoint.
As communicated in MC800502, SharePoint eSignature electronic signature service, SharePoint eSignature is currently available in the United States, United Kingdom, and Canada, and is rolling out to all of Europe. As well as rolling out to Europe, SharePoint eSignature will be rolling out to Australia Pacific. This message is associated with Microsoft 365 Roadmap ID 168828. [When this will happen:] General Availability (Worldwide): We began rolling out late November 2024 and expect to complete by January 2024. | Microsoft SharePoint eSignature allows users to easily request eSignatures on a PDF document via Microsoft SharePoint Online. Signers can easily add their electronic signature. Signed documents are then saved securely back to SharePoint.
As communicated in MC800502, SharePoint eSignature electronic signature service, SharePoint eSignature is currently available in the United States, United Kingdom, and Canada, and is rolling out to all of Europe. As well as rolling out to Europe, SharePoint eSignature will be rolling out to Australia Pacific. This message is associated with Microsoft 365 Roadmap ID 168828. [When this will happen:] General Availability (Worldwide): We began rolling out late November 2024 and expect to complete by January 2025. |
| 2024-12-10 | MC Last Updated | 12/07/2024 00:49:33 | 2024-12-09T18:51:14Z |
| 2024-12-10 | MC Summary | SharePoint eSignature, a service for requesting eSignatures on documents, is expanding to Australia Pacific. Previously available in the US, UK, Canada, and Europe, it will be included in SharePoint Online. Rollout began in November 2024 and will end by January 2024. Preparation involves enabling the feature in SharePoint Premium. | SharePoint eSignature, enabling users to request eSignatures on documents via SharePoint Online, will soon be available in Australia Pacific. It's already available in the US, UK, Canada, and rolling out in Europe. Rollout began in late November 2024 and will complete by January 2025. Users need to configure this feature if they have SharePoint Premium before the rollout. |
Last updated 3 months ago
