check before: 2025-01-15
Product:
Copilot, Microsoft 365 Copilot, Teams
Platform:
Online, Teams And Surface Devices, World tenant
Status:
In development
Change type:
New feature, User impact, Admin impact
Links:
Details:
Summary:
Microsoft Teams will soon automate the association of peripherals to BYOD rooms using meeting room invite data, enhancing user experience with features like auto-selection of audio/video devices and shared display mode. Rollout begins mid-January 2025 for Targeted Release and late January for General Availability. No admin action is required before rollout, but it's recommended to review room inventory and encourage users to book rooms and plug in peripherals. This change is associated with Microsoft 365 Roadmap ID 469495.
Details:
In order to automate BYOD user experience (BYOD mode) for users in meeting rooms, the peripherals that users plug in must be associated to those rooms in Microsoft Teams Rooms Pro management portal. The Pro management portal will soon use meeting room invite data to intelligently associate peripherals to rooms, automatically creating inventory relationships for you. The association logic relies on many unique users joining a meeting with a specific meeting room booked and the same peripheral plugged in, as identified by serial number and VIDPID. Auto association can also keep up with the times by re-associating a peripheral if it gets physically moved to another room.
This message is associated with Microsoft 365 Roadmap ID 469495.
[When this will happen:]
Targeted Release: We will begin rolling out mid-January 2025 and expect to complete by mid-January 2025.
General Availability (Worldwide): We will begin rolling out in late January 2025 and expect to complete by early February 2025.
Change Category:
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Scope:
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Release Phase:
General Availability, Targeted Release
Created:
2024-12-07
updated:
2024-12-07
Task Type
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Docu to Check
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MS How does it affect me
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MS Preperations
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MS Urgency
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MS workload name
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linked item details
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summary for non-techies**
Microsoft Teams has introduced a feature that automatically configures meeting room devices, such as speakers, microphones, and screens, by using meeting room invite data and device identifiers, ensuring seamless setup and reducing the need for manual intervention.
Direct effects for Operations**
User Experience Degradation
Without proper preparation, users may experience confusion and frustration if peripherals do not auto-associate correctly, leading to incorrect audio/video device selection during meetings.
- roles: End Users, Meeting Organizers
- references: https://support.microsoft.com/office/use-shared-display-mode-in-meeting-rooms-a59c6886-9028-44da-a3cc-5563be40a214, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=469495
Increased IT Support Requests
The lack of user awareness and understanding of the new auto-association feature may lead to an increase in support tickets related to peripheral issues and meeting setups.
- roles: IT Support Staff, System Administrators
- references: https://support.microsoft.com/office/use-shared-display-mode-in-meeting-rooms-a59c6886-9028-44da-a3cc-5563be40a214, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=469495
Inefficient Meeting Room Utilization
If users do not book rooms or plug in peripherals as required, the auto-association feature may not function effectively, leading to underutilization of meeting spaces.
- roles: Facilities Managers, End Users
- references: https://support.microsoft.com/office/use-shared-display-mode-in-meeting-rooms-a59c6886-9028-44da-a3cc-5563be40a214, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=469495
Configutation Options**
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Opportunities**
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Potentional Risks**
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IT Security**
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explanation for non-techies**
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** AI generated content. This information must be reviewed before use.
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