MC922626 – (Updated) Microsoft Forms: New streamlined and modernized experience (archived)

Product:

Forms

Platform:

Online, US Instances, Web, World tenant

Status:

Launched

Change type:

New feature, Updated message, User impact

Links:

400715

Details:

Summary:
Microsoft Forms is introducing a new, modernized experience with updated templates and response analysis features, rolling out from late October to mid-December 2024. Users will see a new UI in the portal page, form creation, and results analysis, with no admin action required for the update.

Details:
Updated December 18, 2024: We have updated the rollout timeline below. Thank you for your patience.
Microsoft Forms is updating the end-to-end experience with a new appearance for the portal page, form creation, and response analysis. Users can toggle between upgraded templates as they create their form and then view insights and suggested actions when the responses come in.
This message is associated with Microsoft 365 Roadmap ID 400715.
[When this will happen:]
General Availability (Worldwide, GCC): We will begin rolling out late October 2024 and expect to complete by mid-December 2024 (previously early December).

Change Category:
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Scope:
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Release Phase:
General Availability

Created:
2024-11-01

updated:
2025-01-15

Task Type

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Docu to Check

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MS How does it affect me

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MS Preperations

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MS Urgency

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MS workload name

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linked item details

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Pictures

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summary for non-techies**

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Direct effects for Operations**

User Interface Changes
The new UI may confuse users who are accustomed to the previous layout, leading to potential errors in form creation and response analysis.
   - roles: End Users, Data Analysts
   - references: https://techcommunity.microsoft.com/t5/microsoft-forms-blog/revamped-forms-experience-is-now-available-for-commercial-users/ba-p/4277245

Training and Documentation
Lack of preparation may result in insufficient training for users on the new features, causing delays in form creation and data analysis.
   - roles: Training Coordinators, End Users
   - references: https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=400715

Data Interpretation
The new response analysis features may lead to misinterpretation of data if users are not familiar with the updated charts and graphs, affecting decision-making processes.
   - roles: Data Analysts, Managers
   - references: https://techcommunity.microsoft.com/t5/microsoft-forms-blog/revamped-forms-experience-is-now-available-for-commercial-users/ba-p/4277245

Configutation Options**

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Opportunities**

Enhanced User Training and Documentation
With the introduction of a new UI and features in Microsoft Forms, creating updated training materials and documentation can significantly improve user experience and adoption. Providing users with guides and tutorials tailored to the new interface will help them utilize the new features effectively, enhancing their productivity.
   - next-steps: Develop training sessions and materials focused on the new features of Microsoft Forms. Schedule workshops or webinars to familiarize users with the changes. Update existing documentation to reflect the new UI and functionalities.
   - roles: Training Coordinators, IT Support Staff, Department Managers
   - references: https://techcommunity.microsoft.com/t5/microsoft-forms-blog/revamped-forms-experience-is-now-available-for-commercial-users/ba-p/4277245

Improved Data Analysis and Reporting
The new response analysis features, including charts and graphs, provide an opportunity for departments to leverage data more effectively. By training users on how to interpret these visualizations, organizations can enhance decision-making processes based on real-time feedback.
   - next-steps: Organize training sessions on data analysis techniques using the new visualization tools in Microsoft Forms. Create best practice guides for departments on how to analyze and report findings from forms effectively.
   - roles: Data Analysts, Department Heads, Project Managers
   - references: https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=400715

Integration with Other Microsoft 365 Tools
The new Microsoft Forms experience can be integrated with other Microsoft 365 applications like Power Automate and Power BI. This integration can streamline workflows and enhance data collection and reporting processes across the organization.
   - next-steps: Identify key workflows that can benefit from integration with Microsoft Forms. Develop a plan to implement these integrations and provide training for users on how to utilize them effectively.
   - roles: Business Analysts, IT Administrators, Operations Managers
   - references: https://techcommunity.microsoft.com/t5/microsoft-forms-blog/revamped-forms-experience-is-now-available-for-commercial-users/ba-p/4277245

Potentional Risks**

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IT Security**

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explanation for non-techies**

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