check before: 2024-11-15

Product:

Exchange, Microsoft 365 Apps, Microsoft 365 for the web, Microsoft Graph, Outlook, Teams

Platform:

Developer, Mac, Online, US Instances, Web, Windows Desktop, World tenant

Status:

In development

Change type:

New feature, User impact, Admin impact

Links:

420329

Details:

Summary:
A name pronunciation feature is coming to Microsoft Teams and Outlook, allowing users to record and share the pronunciation of their names on their profile cards. This promotes inclusiveness and will be available from mid-November 2024 to mid-February 2025. Admins can enable it in Microsoft Graph.

Details:
Coming soon to Microsoft Outlook and Microsoft Teams: A name pronunciation feature on the profile card in Microsoft Teams and Microsoft Outlook. This new feature helps promote diversity by giving working colleagues relevant information about each other. Names are a crucial part of a person's identity. The incorrect pronunciation of a person's name can lead to anxiety and offense in some cases. Correctly pronouncing a person's name helps to create an inclusive environment.
This message is associated with Microsoft 365 Roadmap ID 420329.
Pronunciation data is stored in each user's mailbox until the user deletes the recording. Learn more: Data Residency for Exchange Online - Microsoft 365 Enterprise | Microsoft Learn
This message applies to Teams for Windows desktop, Teams for Mac desktop, new Outlook for Windows desktop, and new Outlook for web.
[When this will happen:]
Targeted Release: We will begin rolling out mid-November 2024 and expect to complete by late November 2024.
General Availability (Worldwide, GCC, GCC High, DoD): We will begin rolling out mid-January 2025 and expect to complete by mid-February 2025.

Change Category:
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Scope:
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Release Phase:
General Availability, Targeted Release

Created:
2024-10-25

updated:
2024-10-25

Task Type

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Docu to Check

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MS How does it affect me

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MS Urgency

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summary for non-techies**

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Direct effects for Operations**

User Experience Impact
Without proper preparation, users may not be aware of the new name pronunciation feature, leading to confusion and potential mispronunciations of names, which can affect team dynamics and inclusivity.
   - roles: End Users, Team Leaders
   - references: https://learn.microsoft.com/microsoft-365/enterprise/m365-dr-workload-exo?view=o365-worldwide#how-can-i-determine-customer-data-location, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=420329

Admin Management Impact
If admins do not prepare for the rollout by enabling the feature in Microsoft Graph, users will miss out on the benefits of name pronunciation, leading to a lack of inclusivity and potential dissatisfaction among users.
   - roles: IT Administrators, HR Managers
   - references: https://learn.microsoft.com/graph/api/resources/namepronunciationsettings?view=graph-rest-beta, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=420329

Configutation Options**

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Data Protection**

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explanation for non-techies**

Microsoft is introducing a new feature in Microsoft Teams and Outlook that allows users to record and share the pronunciation of their names on their profile cards. This feature is designed to promote inclusiveness by helping colleagues pronounce each other's names correctly, which is an important aspect of personal identity and respect in the workplace.

Think of this feature like a name tag at a conference. Just as a name tag helps others identify you and remember your name, this pronunciation feature helps ensure that your name is spoken correctly, fostering a more welcoming and respectful environment. When someone mispronounces a name, it can be akin to calling someone by the wrong name entirely, which can be uncomfortable or even offensive. By allowing users to record their name pronunciation, Microsoft aims to reduce these awkward moments and promote a more inclusive culture.

The feature will be available from mid-November 2024 to mid-February 2025, and it will be accessible on Teams for Windows and Mac desktops, as well as the new Outlook for Windows desktop and web. Users can easily access this feature by opening their profile card and recording their name pronunciation. Colleagues can then listen to these recordings by clicking a speaker icon on the profile card.

This feature is not enabled by default, so administrators will need to activate it using Microsoft Graph. Once enabled, the pronunciation recordings are stored in each user's mailbox until they choose to delete them.

This change is a small but meaningful step towards creating a more inclusive workplace where everyone feels recognized and respected. It's like adding a phonetic guide to your name tag, ensuring that everyone can address you correctly and comfortably.

** AI generated content. This information must be reviewed before use.

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