check before: 2024-11-15
Product:
Microsoft 365 Groups, Project, Project for the web
Platform:
Online, Web, World tenant
Status:
Change type:
Admin impact, Feature update, Updated message, User impact
Links:
Details:
Summary:
Project for the Web is updating email notifications. Groups with 50 or fewer members will receive individual emails when a project or roadmap is shared. Groups with over 50 members will not receive these emails. Rollout starts mid-November 2024, with completion by late November 2024. Organizations should update relevant documentation and processes.
Details:
Updated October 17, 2024: We have updated the content. Thank you for your patience.
We're making an update to the behavior of email notification in Project for the web. When a project or roadmap is shared with a Microsoft 365 group, only if the group has 50 or less members will an email notification be sent to each member of the group notifying them a plan or roadmap has been shared with them.
If the group has more than 50 members then group members will not receive an email notification when a project or roadmap is shared with the group.
Individual notification settings will continue to be respected when these emails are sent.
[When this will happen:]
General Availability: We will begin rolling out mid-November 2024 and expect to complete by late November 2024.
Change Category:
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Scope:
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Release Phase:
Created:
2024-10-11
updated:
2024-10-18
Task Type
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Docu to Check
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MS How does it affect me
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MS Preperations
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MS Urgency
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MS workload name
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summary for non-techies**
Project for the Web will change its email notification system starting mid-November 2024, sending individual notifications for Microsoft 365 groups with 50 or fewer members when projects or roadmaps are shared, while groups with more than 50 members will not receive individual notifications.
Direct effects for Operations**
Email Notification Changes
Groups with 50 or fewer members will receive individual email notifications, while groups with more than 50 members will not, potentially leading to confusion about project updates.
- roles: Project Managers, Team Members
- references: https://techcommunity.microsoft.com/t5/project-blog/project-for-the-web-email-notification-update/ba-p/3821230
User Awareness and Engagement
Users in larger groups may miss important project updates due to lack of notifications, leading to decreased engagement and awareness of project status.
- roles: Project Managers, Stakeholders
- references: https://www.forbes.com/sites/bernardmarr/2020/01/20/the-importance-of-communication-in-project-management/?sh=4c1b1e4e7c3b
Documentation and Process Updates
Organizations will need to update their documentation and processes to reflect the new notification behavior, which may lead to temporary inconsistencies in communication.
- roles: IT Administrators, Project Coordinators
- references: https://www.cio.com/article/243828/how-to-create-a-project-documentation-template.html
User Experience Disparity
Users in smaller groups will have a different experience compared to those in larger groups, potentially leading to feelings of inequality or frustration.
- roles: End Users, Project Managers
- references: https://www.mindtools.com/pages/article/newTMC_78.htm
Increased Support Queries
The change may lead to an increase in support queries from users confused about the new notification system, impacting IT support resources.
- roles: IT Support Staff, Help Desk Agents
- references: https://www.zdnet.com/article/how-to-improve-your-it-support-team/
Configutation Options**
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Opportunities**
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Potentional Risks**
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IT Security**
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explanation for non-techies**
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** AI generated content. This information must be reviewed before use.
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change history
| Date | Property | old | new |
| 2024-10-18 | MC Messages | Our team has made an update to the behavior of email notifications in Project for the web. When a project or roadmap is shared with a Microsoft 365 group, only if the group has 50 or less members will an email notification be sent to each member of the group notifying them a plan or roadmap has been shared with them.
If the group has more than 50 members then group members will not receive an email notification when a project or roadmap is shared with the group. Individual notification settings will continue to be respected when these emails are sent. [When this will happen:] General Availability: We will begin rolling out mid-November 2024 and expect to complete by late November 2024. | Updated October 17, 2024: We have updated the content. Thank you for your patience.
We're making an update to the behavior of email notification in Project for the web. When a project or roadmap is shared with a Microsoft 365 group, only if the group has 50 or less members will an email notification be sent to each member of the group notifying them a plan or roadmap has been shared with them. If the group has more than 50 members then group members will not receive an email notification when a project or roadmap is shared with the group. Individual notification settings will continue to be respected when these emails are sent. [When this will happen:] General Availability: We will begin rolling out mid-November 2024 and expect to complete by late November 2024. |
| 2024-10-18 | MC Title | Project for the Web Email Notification Update | (Updated) Project for the Web Email Notification Update |
| 2024-10-18 | MC Last Updated | 10/11/2024 00:47:48 | 2024-10-18T01:28:27Z |
| 2024-10-18 | MC MessageTagNames | Feature update, User impact, Admin impact | Updated message, Feature update, User impact, Admin impact |
| 2024-10-18 | MC Summary | The update to Project for the Web will change email notifications. Groups with 50 or fewer members will receive individual emails when a project or roadmap is shared. Larger groups will not. This rollout starts mid-November 2024 and ends late November 2024. Organizations should update relevant documentation and processes. | Project for the Web is updating email notifications. Groups with 50 or fewer members will receive individual emails when a project or roadmap is shared. Groups with over 50 members will not receive these emails. Rollout starts mid-November 2024, with completion by late November 2024. Organizations should update relevant documentation and processes. |
Last updated 4 months ago
