check before: 2024-10-01
Product:
Microsoft 365 admin center, SharePoint, Syntex
Platform:
Online, Web, World tenant
Status:
In development
Change type:
Feature update, User impact
Links:
Details:
Summary:
Microsoft Syntex OCR will soon support hybrid PDFs containing both text and images, enhancing searchability and discoverability. Rollout begins late October 2024, completing early November. No admin action is required as the feature will be on by default.
Details:
We are pleased to announce a new enhancement coming soon to the Microsoft Syntex optical character recognition (OCR) capabilities in Microsoft SharePoint Online: We will support hybrid PDF files that contain both text and images.
This message is associated with Microsoft 365 Roadmap ID 419808.
[When this will happen:]
General Availability (Worldwide): We will begin rolling out late October 2024 and expect to complete by early November 2024.
Change Category:
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Scope:
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Release Phase:
General Availability
Created:
2024-10-10
updated:
2024-10-10
Task Type
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Docu to Check
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MS How does it affect me
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MS Preperations
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MS Urgency
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MS workload name
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linked item details
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summary for non-techies**
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Direct effects for Operations**
Increased Searchability of Documents
With the new OCR support for hybrid PDFs, users will experience improved searchability and discoverability of documents, which may lead to increased productivity. However, if users are not prepared for this change, they may initially struggle to adapt to the new search functionalities and may not utilize the feature effectively.
- roles: End Users, Content Managers
- references: https://learn.microsoft.com/microsoft-365/syntex/ocr-overview, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=419808
User Training and Documentation Needs
The automatic rollout of the new OCR feature may create a gap in user knowledge, as users may not be aware of the changes or how to leverage the new capabilities. This could lead to confusion and underutilization of the feature until proper training and documentation are provided.
- roles: IT Support, End Users
- references: https://learn.microsoft.com/microsoft-365/syntex/ocr-overview, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=419808
Configutation Options**
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Data Protection**
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explanation for non-techies**
Microsoft Syntex is enhancing its optical character recognition (OCR) capabilities to support hybrid PDF files, which contain both text and images. This update means that when you upload a PDF that has both pictures and text, the system will be able to read and process the text, making it easier to search and find specific information within the document.
Think of it like a librarian who can now read both the text on the pages and the pictures in a book. Previously, the librarian could only read books that were entirely made up of pictures. With this new ability, the librarian can help you find books based on both the words and the images they contain, making the library's collection more accessible and useful.
This change will be automatically implemented between late October and early November 2024, and no action is required from administrators. The feature will be enabled by default, meaning it will start working as soon as it is rolled out. It is a good idea to inform your team about this update so they can take full advantage of the improved search and discovery capabilities in SharePoint.
** AI generated content. This information must be reviewed before use.
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