check before: 2024-10-15
Product:
Exchange, Microsoft 365 Apps, Microsoft 365 for the web, Outlook, Teams
Platform:
Online, US Instances, Web, Windows Desktop, World tenant
Status:
In development
Change type:
Feature update, User impact, Admin impact
Links:
Details:
Summary:
The new Outlook update adds more options for work location sharing, including not sharing any information. Users and admins can configure these settings in Outlook or with PowerShell. The rollout starts mid-October 2024 and should be complete by late October 2024. No admin action is required before the rollout.
Details:
Coming soon to This update provides more flexibility for selecting the amount of work location information other users in the organization see, by adding the option to not share any work location information. This message applies to new Outlook for Windows and Outlook for the web.
Users can configure Share your location in Outlook settings > Calendar > Work hours and location. Admins can configure location for users with the PowerShell cmdlet Set-MailboxCalendarConfiguration -LocationDetailsInFreeBusy. Learn more: Set-MailboxCalendarConfiguration (ExchangePowerShell) | Microsoft Learn.
This message is associated with Microsoft 365 Roadmap ID 418127.
[When this will happen:]
General Availability (Worldwide, GCC): We will begin rolling out mid-October 2024 and expect to complete by late October 2024.
Change Category:
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Scope:
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Release Phase:
General Availability
Created:
2024-10-01
updated:
2024-10-01
Task Type
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MS How does it affect me
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summary for non-techies**
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Direct effects for Operations**
Change in Work Location Visibility
Users may experience confusion regarding the visibility of their work location, leading to potential miscommunication about availability and location among team members.
- roles: End Users, Team Leaders
- references: https://learn.microsoft.com/microsoft-365/places/understanding-work-location, https://support.microsoft.com/office/set-your-work-hours-and-location-in-outlook-af2fddf9-249e-4710-9c95-5911edfd76f6
Increased Administrative Overhead
Admins may face increased requests for support and clarification on the new location sharing settings, leading to potential delays in addressing user concerns and managing expectations.
- roles: IT Administrators, Support Staff
- references: https://learn.microsoft.com/powershell/module/exchange/set-mailboxcalendarconfiguration?view=exchange-ps#-locationdetailsinfreebusy, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=418127
Configutation Options**
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Data Protection**
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explanation for non-techies**
Microsoft is rolling out a new update for Outlook that gives users more control over how they share their work location. Imagine it like choosing how much personal information you share on social media. You can decide to share everything, just a little, or nothing at all. This update allows similar flexibility for sharing your work location with colleagues.
Starting in mid-October 2024, users will have three options for sharing their work location:
1. No location shared: This is like setting your social media profile to private. No one can see where you are working from.
2. Only general location shared: This is like sharing that you are "in the city" without giving a specific address. Colleagues will know if you are working from the office or remotely, but not the exact details.
3. Detailed location shared: This is like sharing your exact location, down to the building or desk. This option will continue to be the default setting.
Users can adjust these settings in Outlook under Calendar > Work hours and location. Admins can also configure these settings for users using PowerShell commands. This means that if you're managing a team, you can set these preferences on their behalf.
Once the update is rolled out, these location settings will be visible in Outlook Calendar, Microsoft Places, and Microsoft Teams. No action is required from admins before the rollout, but it might be a good idea to inform your team about these new options and update any relevant documentation.
In summary, this update provides more flexibility and control over how work location information is shared within your organization, similar to how you manage privacy settings on social media.
** AI generated content. This information must be reviewed before use.
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