MC894577 – (Updated) Data loss prevention and Oversharing in New Outlook – Supported conditions (archived)

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check before: 2024-11-01

Product:

Exchange, Microsoft 365 Apps, Outlook, Purview Communication Compliance, Purview Data Loss Prevention, Purview Information Protection, Windows

Platform:

Online, World tenant

Status:

Change type:

Admin impact, New feature, Updated message, User impact

Links:

Details:

Summary:
The message details the rollout of updated Data Loss Prevention (DLP) Policy tips in New Outlook, supporting a range of conditions and exceptions based on license type. It includes a timeline for the rollout, impacts on organizations, and no immediate action required from users.

Details:
Updated November 7, 2024: We have updated the rollout timeline below. Thank you for your patience.
We're rolling out new and improved DLP Policy tips in New Outlook to support top DLP predicates & exceptions, all advanced classifiers, and override capabilities.

* Features mentioned above are enabled based on Licenses. Please review license requirements here.
The number of supported conditions has been updated:
E3 and equivalent licenses: DLP Policy tips on New Outlook for Windows will support following DLP conditions (and corresponding exceptions):
Content contains OOB/custom sensitive information types
Content is shared from Microsoft 365
E5 and equivalent licenses: In addition to the above, DLP Policy tips on New Outlook for Windows will now support a richer set of DLP conditions (and corresponding exceptions), including the following:
Content contains Sensitivity label
Sender is
Sender domain is
Sender is member of
Recipient is
Recipient domain is
Recipient is a member of
Subject contains words
Additionally, DLP Policy tips now support advanced classifiers like Trainable classifiers, Exact data match (EDM), and Named Entities, as well as an override feature that gives end users the ability to quickly and easily modify or override policies (if allowed in the DLP rule configuration), ensuring that the sensitive data is always protected, while still allowing end users to work efficiently.
For more details, admins can refer documentation here.
Please note that any existing conditions outside this updated list, which may currently trigger Policy Tips in New Outlook, will stop working after October 18th, 2024.
[When this will happen:]
We will begin rolling out in mid-November 2024 (previously late October) and expect to complete rollout by late November 2024.

Change Category:
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Scope:
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Release Phase:

Created:
2024-09-21

updated:
2024-11-08

Task Type

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Docu to Check

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MS How does it affect me

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MS Preperations

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summary for non-techies**

The updated DLP Policy tips in New Outlook provide enhanced data protection by categorizing and managing sensitive information, with E3 licenses offering basic management and E5 licenses providing advanced capabilities, including pattern recognition and an override feature, with the rollout scheduled for mid to late November 2024.

Direct effects for Operations**

Data Loss Prevention Policy Changes
If the DLP policies are not properly configured before the rollout, users may experience unexpected policy tips or restrictions when sharing sensitive information, leading to potential workflow disruptions.
   - roles: IT Administrators, End Users
   - references: https://learn.microsoft.com/en-us/purview/dlp-ol365-win32-policy-tips#customized-oversharing-dialog, https://learn.microsoft.com/microsoft-365/compliance/dlp-learn-about-dlp?view=o365-worldwide

Oversharing Pop-up Experience
Without preparation, users may encounter new oversharing pop-ups that could confuse them or disrupt their email sending process, especially if they are not familiar with the new features and conditions.
   - roles: End Users, IT Support
   - references: https://learn.microsoft.com/microsoft-365-apps/outlook/overview-new-outlook, https://learn.microsoft.com/purview/dlp-ol365-win32-policy-tips#conditions-that-support-policy-tips-for-outlook-for-microsoft-365-users

Configutation Options**

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Data Protection**

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IT Security**

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explanation for non-techies**

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** AI generated content. This information must be reviewed before use.

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change history

DatePropertyoldnew
2024-11-08MC MessagesWe're rolling out new and improved DLP Policy tips in New Outlook to support top DLP predicates & exceptions, all advanced classifiers, and override capabilities.

* Features mentioned above are enabled based on Licenses. Please review license requirements here.
The number of supported conditions has been updated:
E3 and equivalent licenses: DLP Policy tips on New Outlook for Windows will support following DLP conditions (and corresponding exceptions):
Content contains OOB/custom sensitive information types
Content is shared from Microsoft 365
E5 and equivalent licenses: In addition to the above, DLP Policy tips on New Outlook for Windows will now support a richer set of DLP conditions (and corresponding exceptions), including the following:
Content contains Sensitivity label
Sender is
Sender domain is
Sender is member of
Recipient is
Recipient domain is
Recipient is a member of
Subject contains words
Additionally, DLP Policy tips now support advanced classifiers like Trainable classifiers, Exact data match (EDM), and Named Entities, as well as an override feature that gives end users the ability to quickly and easily modify or override policies (if allowed in the DLP rule configuration), ensuring that the sensitive data is always protected, while still allowing end users to work efficiently.
For more details, admins can refer documentation here.
Please note that any existing conditions outside this updated list, which may currently trigger Policy Tips in New Outlook, will stop working after October 18th, 2024.
[When this will happen:]
We will begin rolling out in late October 2024 and expect to complete rollout by late November 2024.
Updated November 7, 2024: We have updated the rollout timeline below. Thank you for your patience.
We're rolling out new and improved DLP Policy tips in New Outlook to support top DLP predicates & exceptions, all advanced classifiers, and override capabilities.

* Features mentioned above are enabled based on Licenses. Please review license requirements here.
The number of supported conditions has been updated:
E3 and equivalent licenses: DLP Policy tips on New Outlook for Windows will support following DLP conditions (and corresponding exceptions):
Content contains OOB/custom sensitive information types
Content is shared from Microsoft 365
E5 and equivalent licenses: In addition to the above, DLP Policy tips on New Outlook for Windows will now support a richer set of DLP conditions (and corresponding exceptions), including the following:
Content contains Sensitivity label
Sender is
Sender domain is
Sender is member of
Recipient is
Recipient domain is
Recipient is a member of
Subject contains words
Additionally, DLP Policy tips now support advanced classifiers like Trainable classifiers, Exact data match (EDM), and Named Entities, as well as an override feature that gives end users the ability to quickly and easily modify or override policies (if allowed in the DLP rule configuration), ensuring that the sensitive data is always protected, while still allowing end users to work efficiently.
For more details, admins can refer documentation here.
Please note that any existing conditions outside this updated list, which may currently trigger Policy Tips in New Outlook, will stop working after October 18th, 2024.
[When this will happen:]
We will begin rolling out in mid-November 2024 (previously late October) and expect to complete rollout by late November 2024.
2024-11-08MC TitleData loss prevention and Oversharing in New Outlook – Supported conditions(Updated) Data loss prevention and Oversharing in New Outlook – Supported conditions
2024-11-08MC Last Updated10/21/2024 22:07:532024-11-08T00:05:08Z
2024-11-08MC MessageTagNamesNew feature, User impact, Admin impactUpdated message, New feature, User impact, Admin impact
2024-11-08MC SummaryNew Outlook is updating DLP Policy tips to support more conditions and exceptions, particularly for E3 and E5 licenses. Features depend on licenses and include advanced classifiers and override capabilities. Rollout begins late October 2024, with no immediate action required from users. Existing conditions not listed will stop working after October 18th, 2024.The message details the rollout of updated Data Loss Prevention (DLP) Policy tips in New Outlook, supporting a range of conditions and exceptions based on license type. It includes a timeline for the rollout, impacts on organizations, and no immediate action required from users.
2024-10-22MC End Time12/02/2024 09:00:002025-01-06T09:00:00Z
2024-10-22MC Last Updated09/21/2024 02:07:062024-10-21T22:07:53Z

Last updated 1 month ago

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