MC892049 – (Updated) Microsoft Teams: Users will exclusively control their voice and face data exports (archived)

Microsoft Teams logo

check before: 2024-10-01

Product:

Microsoft 365 admin center, Teams

Platform:

Mac, Online, US Instances, Windows Desktop, World tenant

Status:

Launched

Change type:

Admin impact, New feature, Updated message, User impact

Links:

413709

Details:

Summary:
Microsoft Teams is updating to allow users, not admins, to export their voice and face data for enhanced privacy. This change, part of Microsoft 365 Roadmap ID 413709, will occur from mid-November to mid-December 2024. Users can export data via Teams settings, and no admin action is required before the rollout.

Details:
Updated September 27, 2024: We have updated the rollout timeline below. Thank you for your patience.
We are excited to announce an important update designed to enhance the privacy and security of your organization. Before this rollout, admins had the capability to download voice and face data for their users who have opted in to enroll their voice and/or face on the Recognition tab in Microsoft Teams. With this rollout, to better protect user data, we are shifting this capability to users. This change will ensure that users have more control over their own voice and face data, aligning with our commitment to privacy and security. This change reduces the risk of unauthorized access or sharing, as users will handle their own data export requests and admins will not have access to this data. This message applies to Teams for Windows desktop and Teams for Mac desktop.
This message is associated with Microsoft 365 Roadmap ID 413709.
[When this will happen:]
Targeted Release: We will begin rolling out mid-November 2024 and expect to complete by late November 2024.
General Availability (Worldwide, GCC): We will begin rolling out early December 2024 (previously mid-October) and expect to complete by mid-December 2024 (previously late October).

Change Category:
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Scope:
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Release Phase:
Standard Release

Created:
2024-09-18

updated:
2025-01-15

Task Type

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Docu to Check

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MS How does it affect me

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MS Preperations

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MS Urgency

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MS workload name

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linked item details

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Pictures

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summary for non-techies**

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Direct effects for Operations**

User Data Privacy
Users may feel a lack of control over their personal data if they are not informed about the change, leading to potential dissatisfaction and mistrust in the platform.
   - roles: End Users, IT Support
   - references: https://learn.microsoft.com/microsoftteams/rooms/voice-and-face-recognition, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=413709

Increased Support Requests
IT support may experience an increase in requests for assistance regarding the new data export feature, as users may be unfamiliar with the process.
   - roles: IT Support, System Administrators
   - references: https://learn.microsoft.com/microsoftteams/rooms/voice-and-face-recognition, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=413709

Data Management Compliance
Without proper communication, organizations may face compliance issues if users export data without following internal policies, leading to potential data breaches.
   - roles: Compliance Officers, Data Protection Officers
   - references: https://learn.microsoft.com/microsoftteams/rooms/voice-and-face-recognition, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=413709

Configutation Options**

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Opportunities**

Enhanced User Privacy Management
With users gaining control over their own voice and face data exports, this presents an opportunity to improve user privacy management practices within the organization. This shift empowers users and enhances trust in IT practices, as users can independently manage their sensitive data.
   - next-steps: Develop and distribute a communication plan to inform users about the new feature, including guidelines on how to export their data and best practices for data privacy.
   - roles: IT Administrators, Compliance Officers, Human Resources
   - references: https://learn.microsoft.com/microsoftteams/rooms/voice-and-face-recognition, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=413709

User Training and Support
The change necessitates an opportunity to enhance user training programs focused on data privacy and security. Providing users with the necessary knowledge to effectively manage their data can improve user experience and reduce potential misuse of the new feature.
   - next-steps: Create training materials and schedule sessions to educate users on the new export feature, its implications, and best practices for data management.
   - roles: Training Coordinators, IT Support Staff, Compliance Officers
   - references: https://learn.microsoft.com/microsoftteams/rooms/voice-and-face-recognition, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=413709

Policy Review and Update
This change provides an opportunity to review and update organizational policies related to data privacy and user data management. Ensuring that policies reflect the new user control over voice and face data will help align organizational practices with the latest updates.
   - next-steps: Conduct a policy review meeting with key stakeholders to assess current policies and determine necessary updates to align with the new Microsoft Teams feature.
   - roles: Policy Makers, IT Administrators, Legal Counsel
   - references: https://learn.microsoft.com/microsoftteams/rooms/voice-and-face-recognition, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=413709

Potentional Risks**

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Data Protection**

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IT Security**

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Hypothetical Work Council Statement**

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DPIA Draft**

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explanation for non-techies**

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** AI generated content. This information must be reviewed before use.

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change history

DatePropertyoldnew
2024-11-23MC Feature StatusRolling outLaunched
2024-11-17MC Feature RingStandard Release, Targeted ReleaseStandard Release
2024-11-17MC Feature StatusLaunchedRolling out
2024-11-14MC Feature RingTargeted ReleaseStandard Release, Targeted Release
2024-11-14MC Feature StatusRolling outLaunched
2024-11-06MC Feature RingTargeted Release
2024-11-06MC Feature StatusScheduledRolling out
2024-09-28MC MessageTagNamesNew feature, User impact, Admin impactUpdated message, New feature, User impact, Admin impact
2024-09-28MC SummaryMicrosoft Teams is updating to allow users, not admins, to export their voice and face data for enhanced privacy. This change, part of Microsoft 365 Roadmap ID 413709, will occur from mid to late October 2024. Users can export data via Teams settings, and no admin action is required before the rollout.Microsoft Teams is updating to allow users, not admins, to export their voice and face data for enhanced privacy. This change, part of Microsoft 365 Roadmap ID 413709, will occur from mid-November to mid-December 2024. Users can export data via Teams settings, and no admin action is required before the rollout.
2024-09-28MC Last Updated09/18/2024 01:26:332024-09-27T23:27:07Z
2024-09-28MC MessagesWe are excited to announce an important update designed to enhance the privacy and security of your organization. Before this rollout, admins had the capability to download voice and face data for their users who have opted in to enroll their voice and/or face on the Recognition tab in Microsoft Teams. With this rollout, to better protect user data, we are shifting this capability to users. This change will ensure that users have more control over their own voice and face data, aligning with our commitment to privacy and security. This change reduces the risk of unauthorized access or sharing, as users will handle their own data export requests and admins will not have access to this data. This message applies to Teams for Windows desktop and Teams for Mac desktop.
This message is associated with Microsoft 365 Roadmap ID 413709.
[When this will happen:]
General Availability (Worldwide, GCC): We will begin rolling out mid-October 2024 and expect to complete by late October 2024.
Updated September 27, 2024: We have updated the rollout timeline below. Thank you for your patience.
We are excited to announce an important update designed to enhance the privacy and security of your organization. Before this rollout, admins had the capability to download voice and face data for their users who have opted in to enroll their voice and/or face on the Recognition tab in Microsoft Teams. With this rollout, to better protect user data, we are shifting this capability to users. This change will ensure that users have more control over their own voice and face data, aligning with our commitment to privacy and security. This change reduces the risk of unauthorized access or sharing, as users will handle their own data export requests and admins will not have access to this data. This message applies to Teams for Windows desktop and Teams for Mac desktop.
This message is associated with Microsoft 365 Roadmap ID 413709.
[When this will happen:]
Targeted Release: We will begin rolling out mid-November 2024 and expect to complete by late November 2024.
General Availability (Worldwide, GCC): We will begin rolling out early December 2024 (previously mid-October) and expect to complete by mid-December 2024 (previously late October).
2024-09-28MC TitleMicrosoft Teams: Users will exclusively control their voice and face data exports(Updated) Microsoft Teams: Users will exclusively control their voice and face data exports
2024-09-28MC End Time12/20/2024 09:00:002025-01-27T09:00:00Z

Last updated 3 weeks ago

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