check before: 2024-10-01
Product:
Exchange, Microsoft 365 Groups, Outlook
Platform:
Online, Web, World tenant
Status:
Change type:
Feature update, User impact
Links:
Details:
Summary:
The new Groups experience in Outlook will become the default in early October 2024, with rollout completion by late November 2024. Users will access Groups via the navigation bar, and the old experience will be unavailable. The update includes a central destination for group activities and additional features like recommended actions and recent files. Preparation involves user notification and documentation updates.
Details:
The new Groups experience will become the default groups experience in Microsoft Outlook on the web and new Outlook for Windows.
[When this will happen:]
General Availability (Worldwide): We will begin rolling out in early October 2024 and expect to complete by end late November 2024
Change Category:
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Scope:
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Release Phase:
Created:
2024-09-04
updated:
2024-09-04
Task Type
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Docu to Check
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MS How does it affect me
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MS Preperations
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MS Urgency
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Direct effects for Operations**
User Interface Change
Users will lose access to the old Groups experience, which may lead to confusion and frustration as they adapt to the new navigation and features without prior preparation.
- roles: End Users, IT Support
- references: https://support.microsoft.com/office/get-started-with-microsoft-365-groups-in-outlook-b86c141b-39cf-49d9-a4db-124c3d786204ID0EBJ=Talk, https://support.microsoft.com/topic/try-the-new-groups-in-outlook-02e9d556-45cb-481d-9a8a-d4b59c0cc945
Reduced Productivity
The transition to the new Groups experience may disrupt users' workflows, leading to decreased productivity as they learn to navigate the new interface and features.
- roles: End Users, Team Leaders
- references: https://support.microsoft.com/office/get-started-with-microsoft-365-groups-in-outlook-b86c141b-39cf-49d9-a4db-124c3d786204ID0EBJ=Talk, https://support.microsoft.com/topic/try-the-new-groups-in-outlook-02e9d556-45cb-481d-9a8a-d4b59c0cc945
Training and Documentation Gaps
Without prior notification and documentation updates, users may struggle to understand the new features and functionalities, leading to reliance on IT support for assistance.
- roles: End Users, IT Support
- references: https://support.microsoft.com/office/get-started-with-microsoft-365-groups-in-outlook-b86c141b-39cf-49d9-a4db-124c3d786204ID0EBJ=Talk, https://support.microsoft.com/topic/try-the-new-groups-in-outlook-02e9d556-45cb-481d-9a8a-d4b59c0cc945
Configutation Options**
Disable New Groups Experience
Admins can disable the new Groups experience for users if necessary.
- technical instructions: Use PowerShell to set the `-EnableNewGroupsExperience` parameter to `$false` for the specific user or group.
- references: https://learn.microsoft.com/en-us/powershell/module/exchange/users-and-groups/set-unifiedgroup?view=exchange-ps
User Notification
Prepare users for the upcoming changes by notifying them in advance.
- technical instructions: Create a communication plan and use Microsoft Teams or email to inform users about the new Groups experience.
- references: https://support.microsoft.com/en-us/office/get-started-with-microsoft-365-groups-in-outlook-b86c141b-39cf-49d9-a4db-124c3d786204
Documentation Update
Update internal documentation to reflect the new Groups experience and its features.
- technical instructions: Review and revise any existing documentation related to Groups management in Outlook to include the new features and navigation.
- references: https://support.microsoft.com/topic/try-the-new-groups-in-outlook-02e9d556-45cb-481d-9a8a-d4b59c0cc945
Opportunities**
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Potentional Risks**
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IT Security**
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** AI generated content. This information must be reviewed before use.
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