check before: 2024-09-15
Product:
Microsoft 365 Apps, Microsoft 365 for the web, Outlook
Platform:
Online, Web, Windows Desktop, World tenant
Status:
In development
Change type:
New feature, User impact
Links:
Details:
Summary:
Outlook is introducing a feature allowing users to copy meeting attendees' responses to the clipboard. It will be available on Outlook for Windows and the web, starting mid-September 2024 for Targeted Release and mid-October 2024 for General Availability. No admin action is required for this rollout.
Details:
Coming soon in Microsoft Outlook: Users can copy a list of meeting attendees and their response status (attending, declined, or no response) to their clipboard. This message applies to Outlook for Windows and on the web.
This message is associated with Microsoft 365 Roadmap ID: 412937.
[When this will happen:]
Targeted Release: We will begin rolling out mid-September 2024 and expect to complete by mid-October 2024
General Availability: We will begin rolling out mid-October 2024 and expect to complete by mid-November 2024.
Change Category:
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Scope:
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Release Phase:
General Availability, Targeted Release
Created:
2024-08-23
updated:
2024-08-23
Task Type
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Docu to Check
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MS How does it affect me
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Direct effects for Operations**
User Experience Impact
Users may experience confusion or frustration if they are not aware of the new feature allowing them to copy attendee responses, leading to potential misuse or miscommunication regarding meeting attendance.
- roles: End Users, Meeting Organizers
- references: https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=412937
Data Management Impact
The ability to copy attendee responses may lead to unauthorized sharing of sensitive information, impacting data privacy and compliance within the organization.
- roles: Compliance Officers, IT Security Staff
- references: https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=412937
Configutation Options**
Disable Copying Attendee Responses
To restrict users from copying meeting attendee responses, you can implement a policy that limits clipboard access in your organization.
- technical instructions: Use Group Policy to configure clipboard restrictions for Outlook. Navigate to User Configuration > Administrative Templates > Microsoft Outlook 2016 > Outlook Options > Preferences > Clipboard and set the policy to disable clipboard access.
- references: https://docs.microsoft.com/en-us/outlook/security/clipboard-security, https://learn.microsoft.com/en-us/deployoffice/group-policy-settings
User Notification and Documentation Update
Prepare your users for the upcoming feature by notifying them and updating internal documentation.
- technical instructions: Draft a communication plan to inform users about the new feature and update any relevant training materials or documentation to include instructions on how to use the new copy feature.
- references: https://support.microsoft.com/en-us/office/outlook-help-4b8e1b4b-0b3b-4c7b-8c7e-5c1e1c1c4b4b, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=412937
** AI generated content. This information is not reliable.
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