check before: 2025-01-13
Product:
Microsoft 365 Apps, Microsoft 365 Groups, Microsoft Viva, Microsoft Viva Engage
Platform:
World tenant, Online
Status:
Change type:
User impact, Retirement
Links:
Details:
Summary:
Private unlisted groups in external networks on Microsoft Viva Engage will be retired on January 13, 2025, and deleted on February 10, 2025. Users should convert these groups to listed ones to preserve them and their data. Guides for managing external networks and admin roles are provided.
Details:
To enhance the security and compliance of Viva Engage, we will be retiring all private unlisted groups (also known as "Secret Groups") on January 13, 2025. These groups and all associated data will be deleted on February 10, 2025.
Change Category:
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Scope:
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Release Phase:
Created:
2024-08-21
updated:
2024-08-21
Task Type
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Docu to Check
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MS How does it affect me
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MS Preperations
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MS Urgency
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MS workload name
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Pictures
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Direct effects for Operations**
Loss of Data
All data associated with private unlisted groups will be permanently deleted, impacting users who rely on this data for collaboration.
- roles: Group Owners, End Users
- references: https://learn.microsoft.com/viva/engage/work-with-external-users/create-and-manage-an-external-network
Disruption of Collaboration
Users will no longer be able to participate in private unlisted groups, leading to a breakdown in communication and collaboration.
- roles: Group Members, Team Leaders
- references: https://learn.microsoft.com/viva/engage/work-with-external-users/create-and-manage-an-external-network
Increased Administrative Burden
Admins will need to manage the transition of groups to listed status, which may require additional resources and time.
- roles: IT Administrators, Group Administrators
- references: https://learn.microsoft.com/viva/engage/eac-key-admin-roles-permissionsverified-administrator
User Confusion and Frustration
Users may be unaware of the changes, leading to confusion and frustration when they find their groups deleted.
- roles: End Users, Group Owners
- references: https://learn.microsoft.com/viva/engage/work-with-external-users/create-and-manage-an-external-network
Compliance Risks
Failure to convert groups may lead to compliance issues if sensitive data is lost without proper management.
- roles: Compliance Officers, Data Protection Officers
- references: https://learn.microsoft.com/viva/engage/eac-key-admin-roles-permissionsverified-administrator
Configutation Options**
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Potentional Risks**
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IT Security**
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** AI generated content. This information is not reliable.
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Last updated 4 months ago
