check before: 2024-09-01
Product:
SharePoint, SharePoint Premium, Syntex
Platform:
Online, World tenant
Status:
Change type:
Feature update, User impact, Admin impact
Links:
Details:
Summary:
SharePoint document models will only process files on enabled sites post-September 2024 rollout. Before, models processed files even if the site was disabled. Changes apply automatically; no admin action needed before rollout. Ensure Syntex service is enabled on sites where processing should continue.
Details:
Coming soon to Microsoft Syntex (Microsoft SharePoint Premium) pay-as-you-go services: We will update the service setting to only process files where you have applied a model to a library on an enabled site. Before this rollout, if you make a model available to process files on a site and then disable the site, this action will not disable the model. After the rollout, you can still use models to process files and incur charges. You can make a model available to process files by creating a model on that site or in a content center. This change will make the model processing consistent with the other content processing services.
[When this will happen:]
General Availability (Worldwide): We will begin rolling out early September 2024 and expect to complete by mid-September 2024.
Change Category:
XXXXXXX ...
Scope:
XXXXXXX ...
Release Phase:
Created:
2024-08-10
updated:
2024-08-10
Task Type
XXXXXXX ...
Docu to Check
XXXXXXX ...
MS How does it affect me
XXXXXXX ...
MS Preperations
XXXXXXX ...
MS Urgency
XXXXXXX ...
MS workload name
XXXXXXX ...
Direct effects for Operations**
- Impact on IT Operations
- Disruption in document processing workflows if Syntex service is not enabled on relevant sites.
- Roles impacted: IT Operations Managers, SharePoint Administrators
- Increased support requests from users experiencing issues with document processing post-rollout.
- Roles impacted: Help Desk Support, IT Support Technicians
- Impact on IT Services
- Inconsistent processing of documents across different sites, leading to potential data management issues.
- Roles impacted: Data Managers, Compliance Officers
- Potential for increased costs if models are applied to disabled sites without user awareness, leading to unexpected charges.
- Roles impacted: Financial Analysts, Budget Managers
- Impact on IT Users
- Users may face interruptions in their document processing tasks, affecting productivity and project timelines.
- Roles impacted: End Users, Project Managers
- Need for user training and communication regarding the necessity to enable Syntex service for continued processing.
- Roles impacted: Training Coordinators, User Experience Designers
- Dependencies and Interdependencies
- Dependency on the Syntex service being enabled for each site to ensure seamless document processing.
- Roles impacted: System Architects, Integration Specialists
- Interdependency with other SharePoint features and services that may rely on document processing capabilities.
- Roles impacted: SharePoint Developers, Application Support Analysts
- Communication and Documentation
- Requirement to update internal documentation and user guides to reflect the changes in document processing.
- Roles impacted: Technical Writers, Documentation Specialists
- Need for proactive communication to users about the upcoming changes to avoid confusion and ensure preparedness.
- Roles impacted: Change Management Specialists, Communication Managers
References:
- Microsoft Learn on managing Syntex services: [Set up and manage prebuilt document processing in Microsoft Syntex](https://learn.microsoft.com/microsoft-365/syntex/prebuilt-setup)
- Microsoft Learn on structured and freeform document processing: [Structured and Freeform Document Processing](https://learn.microsoft.com/microsoft-365/syntex/structured-freeform-setup)
- Microsoft Learn on unstructured document processing: [Unstructured Document Processing](https://learn.microsoft.com/microsoft-365/syntex/unstructured-setup)
Opportunities**
XXXXXXX ...
Potentional Risks**
XXXXXXX ...
Data Protection**
XXXXXXX ...paid membership only
Work Council statement**
XXXXXXX ...paid membership only
DPIA**
XXXXXXX ...paid membership only
** AI generated content. This information is not reliable.
the free basic plan is required to see all details. Sign up here
A cloudsocut.one plan is required to see all the changed details. If you are already a customer, choose login.
If you are new to cloudscout.one please choose a plan.
