MC855390 – Power Platform admin center – General Availability of Delete application users and View platform application users (archived)

Product:

Microsoft 365 admin center, Power Platform

Platform:

World tenant, Online

Status:

Change type:

New feature

Links:

Details:

Starting on August 8, 2024, the Delete application users and View platform application users features will be made available in the Power Platform admin center (PPAC).

Change Category:
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Scope:
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Release Phase:

Created:
2024-08-08

updated:
2024-08-08

Task Type

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Docu to Check

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MS How does it affect me

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MS Preperations

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MS Urgency

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MS workload name

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Direct effects for Operations**

- Impact on IT Operations
- Increased administrative workload for IT administrators
- Role: IT Administrators
- With the ability to delete and view application users, administrators will need to manage user accounts more actively, including deactivation and reassignment of records.
- Potential for errors during user deletion process
- Role: IT Administrators
- If not executed properly, the deletion of application users could lead to data loss or disruption of services relying on those users.
- Changes in user management processes
- Role: IT Operations Team
- Existing workflows may need to be updated to incorporate the new features, requiring additional training and documentation.

- Impact on IT Services
- Enhanced user management capabilities
- Role: IT Administrators, IT Support
- The ability to delete and view application users can lead to improved service performance and security by removing inactive or unnecessary accounts.
- Dependency on data integrity during user deletion
- Role: IT Administrators, Application Owners
- The process of reassigning records before deletion introduces a dependency on the accuracy of data management practices, which could affect application functionality if not handled correctly.
- Potential service downtime during user management activities
- Role: IT Support, End Users
- If large-scale deletions or changes are made, there may be temporary service interruptions affecting users.

- Impact on IT Users
- Improved user experience with cleaner application user lists
- Role: End Users
- Users may benefit from a more organized view of application users, leading to easier navigation and management of applications.
- Risk of confusion during transition to new user management features
- Role: End Users
- Users may not be aware of the changes and could face challenges if they encounter issues related to application users that were previously inactive or deleted.
- Increased reliance on IT support for user-related queries
- Role: End Users, IT Support
- As users adapt to the new features, they may require additional assistance, leading to a temporary increase in support requests.

References:
- Microsoft Documentation on managing application users: [Manage application users in the Power Platform admin center](https://aka.ms/7954/1)
- Microsoft Documentation on deleting inactive application users: [Delete inactive application users](https://aka.ms/7954/2)
- Microsoft Documentation on viewing system-provided application users: [View system-provided application users](https://aka.ms/7954/3)

Opportunities**

- Improved User Management and Security
- Opportunity to streamline user management by regularly deleting inactive application users, which can enhance security and reduce the risk of unauthorized access.
- Roles that might profit: IT Administrators, Security Officers.
- Reference: [Delete inactive application users](https://aka.ms/7954/1)

- Enhanced Reporting and Monitoring
- The ability to view platform application users allows for better tracking of application usage and performance, enabling data-driven decisions for resource allocation and application optimization.
- Roles that might profit: IT Operations, Business Analysts.
- Reference: [View system-provided application users](https://aka.ms/7954/2)

- Cost Management through User Optimization
- By identifying and deleting unused application users, organizations can potentially reduce licensing costs associated with underutilized applications, leading to more efficient budget allocation.
- Roles that might profit: Finance Department, IT Administrators.
- Reference: [Manage application users in the Power Platform admin center](https://aka.ms/7954/3)

Potentional Risks**

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