MC841237 – Rewrite in Microsoft Edge (archived)

Product:

Entra, Microsoft 365 suite, Microsoft Edge, Purview Data Loss Prevention

Platform:

World tenant, mobile, Windows Desktop

Status:

Change type:

New feature, User impact, Admin impact

Links:

Details:

Summary:
Microsoft Edge introduced a new feature, Rewrite, which aids in editing text. It's enabled by default with commercial data protection for eligible users. No action is needed, but policies are available to manage this feature's allowance or restriction. Apologies were made for any confusion caused by its rollout.

Details:
We recently introduced a feature called Rewrite that uses Compose in Microsoft Edge. Rewrite helps end users edit text that they have typed into Microsoft Edge. This includes elaborating on text, re-writing, adjusting tone, formatting the text, and more.

We have received questions from customers regarding policy information related to Rewrite. To reduce customer confusion, we will walk through policies that can be used to allow or block Rewrite. We apologize that we missed providing advance notice of this change and for any confusion this change has caused.
[When this will happen:]
Rewrite has been rolled out to all customers as default on. Commercial data protection will apply to Rewrite for eligible end users signed in with their Entra ID. With commercial data protection, prompts and responses will not be logged or stored, visible to Microsoft employees, or used for large language model training purposes.

Change Category:
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Scope:
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Release Phase:

Created:
2024-07-30

updated:
2024-07-30

Task Type

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Docu to Check

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MS Preperations

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MS Urgency

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MS workload name

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More Info URL

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Direct effects for Operations**

- Impact on IT Operations
- Potential increase in support tickets related to the new Rewrite feature as users may experience confusion or issues with its functionality.
- Roles impacted: IT Support Team, Helpdesk Staff
- Need for monitoring and adjustment of existing Data Loss Prevention (DLP) policies to ensure they align with the new Rewrite feature's capabilities.
- Roles impacted: IT Security Team, Compliance Officers

- Impact on IT Services
- Integration challenges with existing applications or services that may not be compatible with the new Rewrite feature, potentially leading to service disruptions.
- Roles impacted: IT Service Management Team, Application Administrators
- Requirement for updates to training materials and documentation to reflect the new feature and its implications for users.
- Roles impacted: IT Training and Development Team, Knowledge Management Team

- Impact on IT Users
- Users may face a learning curve as they adapt to the new Rewrite feature, which could temporarily affect productivity.
- Roles impacted: End Users, Department Managers
- Concerns regarding data privacy and security may arise among users, especially regarding how their text inputs are handled under the new feature.
- Roles impacted: All End Users, Data Protection Officers

- Dependencies and Interdependencies
- The Rewrite feature's reliance on the Entra ID for user authentication may create dependencies that affect users who are not properly configured or authenticated.
- Roles impacted: IT Identity Management Team, System Administrators
- The interaction between Rewrite and existing DLP policies could lead to unexpected behavior if not properly managed, impacting overall data security.
- Roles impacted: IT Security Team, Compliance Officers

- Communication and Change Management
- The lack of advance notice regarding the rollout may lead to confusion and dissatisfaction among users, necessitating a robust communication strategy to inform and educate users about the new feature.
- Roles impacted: IT Communications Team, Change Management Team

References:
- Microsoft Documentation on Commercial Data Protection: [Microsoft Learn](https://learn.microsoft.com/copilot/managecommercial-data-protection-eligibility)
- Microsoft Edge Policies: [Microsoft Learn](https://learn.microsoft.com/deployedge/microsoft-edge-policiescomposeinlineenabled)

Opportunities**

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Potentional Risks**

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Data Protection**

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Hypothetical Work Council Statement**

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DPIA Draft**

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