MC816195 – Microsoft Viva Pulse: Updates to Privacy controls (archived)

Product:

Microsoft Viva

Platform:

World tenant

Status:

Change type:

Feature update, User impact, Admin impact

Links:

Details:

Summary:
Microsoft Viva Pulse is updating privacy controls, adding a new 'Minimum number of recipients' control. This allows separate management of minimum recipients and responses required for feedback visibility. Rollout begins mid-August 2024, with no admin action needed before then. Preparation involves deciding on control settings and updating documentation.

Details:
Before this rollout, Microsoft Viva Pulse admins can configure the Minimum number of responses required to see feedback in the Viva Pulse app under the Manage tab. This control is used to determine the minimum number of recipients a Pulse author needs to send their request to and how many responses must be received for a report to be created and provided to the author.
Coming soon: A new Minimum number of recipients control will allow admins to separately manage the minimum number of recipients and minimum number of responses required, for more granular control. Both are required, and the minimum number of recipients must always be equal to or greater than the minimum number of responses required.
[When this will happen:]
General Availability: We will begin rolling out mid-August 2024 and expect to complete by late August 2024.

Change Category:
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Scope:
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Release Phase:

Created:
2024-07-17

updated:
2024-08-10

Task Type

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Docu to Check

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MS How does it affect me

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MS Preperations

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MS Urgency

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MS workload name

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Pictures

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Direct effects for Operations**

- Direct Impact on IT Operations and Services
- Changes in Feedback Management
- The introduction of the new 'Minimum number of recipients' control may require adjustments in existing feedback management processes.
- Roles Impacted:
- IT Administrators (responsible for configuring and managing Viva Pulse settings)
- HR Managers (who rely on feedback for employee engagement)
- Potential for increased complexity in managing feedback requests, which may lead to confusion if not communicated effectively.
- Roles Impacted:
- IT Support Staff (who may receive inquiries about the new settings)
- Team Leaders (who utilize feedback for team assessments)

- Dependencies and Interdependencies with Other IT Services
- Integration with Other Microsoft Services
- The changes in Viva Pulse may affect integrations with other Microsoft 365 services (e.g., Teams, SharePoint) that rely on feedback data.
- Roles Impacted:
- IT Administrators (who manage integrations across services)
- Data Analysts (who analyze feedback data across platforms)
- If the new controls are not properly configured, it could lead to incomplete data collection, affecting reporting and analytics.
- Roles Impacted:
- Business Intelligence Teams (who depend on accurate data for decision-making)
- Compliance Officers (who ensure data privacy and integrity)

References:
- Microsoft Viva Pulse Documentation: [Microsoft Learn](https://learn.microsoft.com/viva/pulse/setup-admin-access/set-up-in-app-pulse-experience)
- Microsoft Works Councils Article: [Viva Pulse](https://aka.ms/VivaPulse/MSWorksCouncilsArticle)