check before: 2024-09-15
Product:
Microsoft 365 Apps, Microsoft 365 for the web
Platform:
US Instances, Web, World tenant
Status:
Change type:
Admin impact, New feature, Updated message, User impact
Links:
Details:
Summary:
Microsoft 365 apps are introducing an improved resharing experience. Users can now copy view-only links directly from the Share dialog, and request file sharing from the owner if needed. Rollout begins mid-September 2024, with general availability by late October 2024. No admin action is required for this update.
Details:
Updated October 15, 2024: We have updated the rollout timeline below. Thank you for your patience.
Currently, when you share a link with view-only permissions in Microsoft 365 apps, clicking on Copy link defaults to an "Only people with existing access" link that does not always target your intended people.
With this new feature, when you share a link with view-only permissions with other people, those people will now be able to copy that same link directly from the Share dialog when they attempt to share. If your only option to share with others is Only people with existing access, you will be able to send a request to the owner to share this file with specific people directly in the sharing control. The owner of the file will then receive a request and will be able to approve or reject the request.
[When this will happen:]
Targeted Release: We will begin rolling out mid-September (previously mid-August) 2024 and expect to complete by late September (previously late August) 2024.
General Availability (Worldwide, GCC, GCC High, and DoD): We will begin rolling out late September (previously mid-September) 2024 and expect to late October 2024 (previously mid-October).
Change Category:
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Scope:
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Release Phase:
Created:
2024-06-26
updated:
2024-10-16
Task Type
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Docu to Check
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MS How does it affect me
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MS Preperations
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MS Urgency
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MS workload name
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summary for non-techies**
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Direct effects for Operations**
User Confusion
Users may be confused by the new resharing experience, leading to potential misuse of sharing permissions and increased support requests.
- roles: End Users, Support Staff
- references: https://support.microsoft.com/office/sharing-files-folders-and-list-items-e923c4f0-89f5-4cf0-8948-391e31fc0b30
Increased Security Risks
The ability to request file sharing from the owner may lead to unauthorized access requests, increasing the risk of data breaches.
- roles: Data Owners, IT Security Staff
- references: https://support.microsoft.com/office/sharing-files-folders-and-list-items-e923c4f0-89f5-4cf0-8948-391e31fc0b30
Workflow Disruption
Existing workflows may be disrupted as users adapt to the new resharing process, potentially leading to delays in project timelines.
- roles: Project Managers, Team Members
- references: https://support.microsoft.com/office/sharing-files-folders-and-list-items-e923c4f0-89f5-4cf0-8948-391e31fc0b30
Configutation Options**
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Opportunities**
XXXXXXX ... free basic plan only
Potentional Risks**
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IT Security**
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explanation for non-techies**
Microsoft 365 apps are making it easier for users to share files with an improved resharing experience. Imagine you have a key to a room, and you want to let someone else see what's inside without giving them a copy of the key. Previously, when you shared a view-only link to a file, it was like telling someone, "You can look through the window, but you can't let anyone else peek." This could be limiting if you wanted others to have a look too.
With the new update, it's as if you're giving them a special pass that allows them to invite others to look through the window as well. They can now copy the view-only link directly from the Share dialog and pass it on. If they need to share the file with someone who doesn't have access, they can request the file owner to grant permission. It's like asking the key holder if they can let someone else in, and the owner can decide to say yes or no.
This change will start rolling out in mid-September 2024 and should be available to everyone by late October 2024. No extra steps are needed from administrators for this update, but it might be helpful to inform your team about the new feature and update any related guides or documents. This way, everyone can make the most of the new sharing capabilities in Microsoft 365 apps.
** AI generated content. This information must be reviewed before use.
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change history
| Date | Property | old | new |
| 2024-10-16 | MC Last Updated | 10/11/2024 01:59:08 | 2024-10-16T00:38:34Z |
| 2024-10-16 | MC Messages | Updated October 10, 2024: We have updated the rollout timeline below. Thank you for your patience.
Currently, when you share a link with view-only permissions in Microsoft 365 apps, clicking on Copy link defaults to an "Only people with existing access" link that does not always target your intended people. With this new feature, when you share a link with view-only permissions with other people, those people will now be able to copy that same link directly from the Share dialog when they attempt to share. If your only option to share with others is Only people with existing access, you will be able to send a request to the owner to share this file with specific people directly in the sharing control. The owner of the file will then receive a request and will be able to approve or reject the request. [When this will happen:] Targeted Release: We will begin rolling out mid-September (previously mid-August) 2024 and expect to complete by late September (previously late August) 2024. General Availability (Worldwide, GCC, GCC High, and DoD): We will begin rolling out late September (previously mid-September) 2024 and expect to complete by mid-October 2024 (previously early October). | Updated October 15, 2024: We have updated the rollout timeline below. Thank you for your patience.
Currently, when you share a link with view-only permissions in Microsoft 365 apps, clicking on Copy link defaults to an "Only people with existing access" link that does not always target your intended people. With this new feature, when you share a link with view-only permissions with other people, those people will now be able to copy that same link directly from the Share dialog when they attempt to share. If your only option to share with others is Only people with existing access, you will be able to send a request to the owner to share this file with specific people directly in the sharing control. The owner of the file will then receive a request and will be able to approve or reject the request. [When this will happen:] Targeted Release: We will begin rolling out mid-September (previously mid-August) 2024 and expect to complete by late September (previously late August) 2024. General Availability (Worldwide, GCC, GCC High, and DoD): We will begin rolling out late September (previously mid-September) 2024 and expect to late October 2024 (previously mid-October). |
| 2024-10-16 | MC End Time | 11/25/2024 08:00:00 | 2024-12-16T08:00:00Z |
| 2024-10-16 | MC Summary | Microsoft 365 apps are updating the resharing experience to allow users to copy view-only links directly from the Share dialog. The rollout timeline has been updated, starting mid-September and completing by mid-October 2024. No admin action is required for this automatic update. | Microsoft 365 apps are introducing an improved resharing experience. Users can now copy view-only links directly from the Share dialog, and request file sharing from the owner if needed. Rollout begins mid-September 2024, with general availability by late October 2024. No admin action is required for this update. |
| 2024-10-11 | MC Last Updated | 09/25/2024 00:38:47 | 2024-10-11T01:59:08Z |
| 2024-10-11 | MC Messages | Updated September 24, 2024: We have updated the rollout timeline below. Thank you for your patience.
Currently, when you share a link with view-only permissions in Microsoft 365 apps, clicking on Copy link defaults to an "Only people with existing access" link that does not always target your intended people. With this new feature, when you share a link with view-only permissions with other people, those people will now be able to copy that same link directly from the Share dialog when they attempt to share. If your only option to share with others is Only people with existing access, you will be able to send a request to the owner to share this file with specific people directly in the sharing control. The owner of the file will then receive a request and will be able to approve or reject the request. [When this will happen:] Targeted Release: We will begin rolling out mid-September (previously mid-August) 2024 and expect to complete by late September (previously late August) 2024. General Availability (Worldwide, GCC, GCC High, and DoD): We will begin rolling out late September (previously mid-September) 2024 and expect to complete by early October 2024 (previously late-September). | Updated October 10, 2024: We have updated the rollout timeline below. Thank you for your patience.
Currently, when you share a link with view-only permissions in Microsoft 365 apps, clicking on Copy link defaults to an "Only people with existing access" link that does not always target your intended people. With this new feature, when you share a link with view-only permissions with other people, those people will now be able to copy that same link directly from the Share dialog when they attempt to share. If your only option to share with others is Only people with existing access, you will be able to send a request to the owner to share this file with specific people directly in the sharing control. The owner of the file will then receive a request and will be able to approve or reject the request. [When this will happen:] Targeted Release: We will begin rolling out mid-September (previously mid-August) 2024 and expect to complete by late September (previously late August) 2024. General Availability (Worldwide, GCC, GCC High, and DoD): We will begin rolling out late September (previously mid-September) 2024 and expect to complete by mid-October 2024 (previously early October). |
| 2024-10-11 | MC End Time | 11/11/2024 08:00:00 | 2024-11-25T08:00:00Z |
| 2024-10-11 | MC Summary | The message details an improved resharing experience for Microsoft 365 apps, allowing view-only shared links to be copied directly from the Share dialog. Rollout begins mid-September 2024, with general availability by early October 2024. No admin action is required, but user notification is advised. | Microsoft 365 apps are updating the resharing experience to allow users to copy view-only links directly from the Share dialog. The rollout timeline has been updated, starting mid-September and completing by mid-October 2024. No admin action is required for this automatic update. |
| 2024-09-25 | MC Messages | Updated September 6, 2024: We have updated the rollout timeline below. Thank you for your patience.
Currently, when you share a link with view-only permissions in Microsoft 365 apps, clicking on Copy link defaults to an "Only people with existing access" link that does not always target your intended people. With this new feature, when you share a link with view-only permissions with other people, those people will now be able to copy that same link directly from the Share dialog when they attempt to share. If your only option to share with others is Only people with existing access, you will be able to send a request to the owner to share this file with specific people directly in the sharing control. The owner of the file will then receive a request and will be able to approve or reject the request. [When this will happen:] Targeted Release: We will begin rolling out mid-September (previously mid-August) 2024 and expect to complete by late September (previously late August) 2024. General Availability (Worldwide, GCC, GCC High, and DoD): We will begin rolling out mid-September (previously mid-August) 2024 and expect to complete by late September (previously late August) 2024. | Updated September 24, 2024: We have updated the rollout timeline below. Thank you for your patience.
Currently, when you share a link with view-only permissions in Microsoft 365 apps, clicking on Copy link defaults to an "Only people with existing access" link that does not always target your intended people. With this new feature, when you share a link with view-only permissions with other people, those people will now be able to copy that same link directly from the Share dialog when they attempt to share. If your only option to share with others is Only people with existing access, you will be able to send a request to the owner to share this file with specific people directly in the sharing control. The owner of the file will then receive a request and will be able to approve or reject the request. [When this will happen:] Targeted Release: We will begin rolling out mid-September (previously mid-August) 2024 and expect to complete by late September (previously late August) 2024. General Availability (Worldwide, GCC, GCC High, and DoD): We will begin rolling out late September (previously mid-September) 2024 and expect to complete by early October 2024 (previously late-September). |
| 2024-09-25 | MC Last Updated | 09/06/2024 21:10:22 | 2024-09-25T00:38:47Z |
| 2024-09-25 | MC Summary | Microsoft 365 apps are enhancing the resharing experience. The rollout for the improved link sharing with view-only permissions will begin mid-September 2024, with completion expected by late September. Users can request the owner to share files with specific people, and no admin action is needed for this update. | The message details an improved resharing experience for Microsoft 365 apps, allowing view-only shared links to be copied directly from the Share dialog. Rollout begins mid-September 2024, with general availability by early October 2024. No admin action is required, but user notification is advised. |
| 2024-09-07 | MC Last Updated | 08/21/2024 01:12:33 | 2024-09-06T21:10:22Z |
| 2024-09-07 | MC Messages | Updated August 20, 2024: We have updated the rollout timeline below. Thank you for your patience.
Currently, when you share a link with view-only permissions in Microsoft 365 apps, clicking on Copy link defaults to an "Only people with existing access" link that does not always target your intended people. With this new feature, when you share a link with view-only permissions with other people, those people will now be able to copy that same link directly from the Share dialog when they attempt to share. If your only option to share with others is Only people with existing access, you will be able to send a request to the owner to share this file with specific people directly in the sharing control. The owner of the file will then receive a request and will be able to approve or reject the request. [When this will happen:] Targeted Release: We will begin rolling out mid-August 2024 (previously early August) and expect to complete by late August 2024 (previously mid-August). General Availability (Worldwide, GCC, GCC High, and DoD): We will begin rolling out early-September 2024 (previously mid-August) and expect to complete by mid-September 2024 (previously late August) | Updated September 6, 2024: We have updated the rollout timeline below. Thank you for your patience.
Currently, when you share a link with view-only permissions in Microsoft 365 apps, clicking on Copy link defaults to an "Only people with existing access" link that does not always target your intended people. With this new feature, when you share a link with view-only permissions with other people, those people will now be able to copy that same link directly from the Share dialog when they attempt to share. If your only option to share with others is Only people with existing access, you will be able to send a request to the owner to share this file with specific people directly in the sharing control. The owner of the file will then receive a request and will be able to approve or reject the request. [When this will happen:] Targeted Release: We will begin rolling out mid-September (previously mid-August) 2024 and expect to complete by late September (previously late August) 2024. General Availability (Worldwide, GCC, GCC High, and DoD): We will begin rolling out mid-September (previously mid-August) 2024 and expect to complete by late September (previously late August) 2024. |
| 2024-09-07 | MC End Time | 10/28/2024 08:00:00 | 2024-11-11T08:00:00Z |
| 2024-09-07 | MC Summary | Microsoft 365 apps are improving the resharing experience. Users will be able to copy view-only links directly from the Share dialog, and request sharing permissions from file owners if needed. Rollout begins mid-August 2024, with no admin action required. Learn more at Microsoft Support. | Microsoft 365 apps are enhancing the resharing experience. The rollout for the improved link sharing with view-only permissions will begin mid-September 2024, with completion expected by late September. Users can request the owner to share files with specific people, and no admin action is needed for this update. |
| 2024-08-21 | MC Messages | Updated July 22, 2024: We have updated the rollout timeline below. Thank you for your patience.
Currently, when you share a link with view-only permissions in Microsoft 365 apps, clicking on Copy link defaults to an "Only people with existing access" link that does not always target your intended people. With this new feature, when you share a link with view-only permissions with other people, those people will now be able to copy that same link directly from the Share dialog when they attempt to share. If your only option to share with others is Only people with existing access, you will be able to send a request to the owner to share this file with specific people directly in the sharing control. The owner of the file will then receive a request and will be able to approve or reject the request. [When this will happen:] Targeted Release: We will begin rolling out early August (previously late June) 2024 and expect to complete by mid-August (previously early July) 2024. General Availability (Worldwide, GCC, GCC High, and DoD): We will begin rolling out mid-August (previously early July) 2024 and expect to complete by late August (previously mid-July) 2024. | Updated August 20, 2024: We have updated the rollout timeline below. Thank you for your patience.
Currently, when you share a link with view-only permissions in Microsoft 365 apps, clicking on Copy link defaults to an "Only people with existing access" link that does not always target your intended people. With this new feature, when you share a link with view-only permissions with other people, those people will now be able to copy that same link directly from the Share dialog when they attempt to share. If your only option to share with others is Only people with existing access, you will be able to send a request to the owner to share this file with specific people directly in the sharing control. The owner of the file will then receive a request and will be able to approve or reject the request. [When this will happen:] Targeted Release: We will begin rolling out mid-August 2024 (previously early August) and expect to complete by late August 2024 (previously mid-August). General Availability (Worldwide, GCC, GCC High, and DoD): We will begin rolling out early-September 2024 (previously mid-August) and expect to complete by mid-September 2024 (previously late August) |
| 2024-08-21 | MC Title | Microsoft 365 apps: Improved resharing experience | (Updated) Microsoft 365 apps: Improved resharing experience |
| 2024-08-21 | MC End Time | 10/07/2024 09:00:00 | 2024-10-28T08:00:00Z |
| 2024-08-21 | MC Last Updated | 07/22/2024 22:40:39 | 2024-08-21T01:12:33Z |
| 2024-08-21 | MC Summary | Microsoft 365 apps are improving the resharing experience. Users will be able to copy view-only links directly from the Share dialog, and request sharing permissions from file owners if needed. Rollout begins early August 2024, with no admin action required. Learn more at Microsoft Support. | Microsoft 365 apps are improving the resharing experience. Users will be able to copy view-only links directly from the Share dialog, and request sharing permissions from file owners if needed. Rollout begins mid-August 2024, with no admin action required. Learn more at Microsoft Support. |
| 2024-07-23 | MC Last Updated | 06/26/2024 01:31:35 | 2024-07-22T22:40:39Z |
| 2024-07-23 | MC Messages | Currently, when you share a link with view-only permissions in Microsoft 365 apps, clicking on Copy link defaults to an "Only people with existing access" link that does not always target your intended people.
With this new feature, when you share a link with view-only permissions with other people, those people will now be able to copy that same link directly from the Share dialog when they attempt to share. If your only option to share with others is Only people with existing access, you will be able to send a request to the owner to share this file with specific people directly in the sharing control. The owner of the file will then receive a request and will be able to approve or reject the request. [When this will happen:] Targeted Release: We will begin rolling out late June 2024 and expect to complete by early July 2024. General Availability (Worldwide, GCC, GCC High, and DoD): We will begin rolling out early July 2024 and expect to complete by mid-July 2024. | Updated July 22, 2024: We have updated the rollout timeline below. Thank you for your patience.
Currently, when you share a link with view-only permissions in Microsoft 365 apps, clicking on Copy link defaults to an "Only people with existing access" link that does not always target your intended people. With this new feature, when you share a link with view-only permissions with other people, those people will now be able to copy that same link directly from the Share dialog when they attempt to share. If your only option to share with others is Only people with existing access, you will be able to send a request to the owner to share this file with specific people directly in the sharing control. The owner of the file will then receive a request and will be able to approve or reject the request. [When this will happen:] Targeted Release: We will begin rolling out early August (previously late June) 2024 and expect to complete by mid-August (previously early July) 2024. General Availability (Worldwide, GCC, GCC High, and DoD): We will begin rolling out mid-August (previously early July) 2024 and expect to complete by late August (previously mid-July) 2024. |
| 2024-07-23 | MC Summary | Microsoft 365 apps are improving the resharing experience. Users will be able to copy view-only links directly from the Share dialog, and request sharing permissions from file owners if needed. Rollout begins late June 2024, with no admin action required. Learn more at Microsoft Support. | Microsoft 365 apps are improving the resharing experience. Users will be able to copy view-only links directly from the Share dialog, and request sharing permissions from file owners if needed. Rollout begins early August 2024, with no admin action required. Learn more at Microsoft Support. |
| 2024-07-23 | MC MessageTagNames | New feature, User impact, Admin impact | Updated message, New feature, User impact, Admin impact |
| 2024-07-23 | MC End Time | 08/30/2024 09:00:00 | 2024-10-07T09:00:00Z |
Last updated 2 months ago
