MC803292 – (Updated) Modernized user-defined permissions experience for Word, Excel, and PowerPoint (archived)

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check before: 2024-07-03

Product:

Microsoft 365 Apps, Purview Communication Compliance, Purview Information Protection, Visio

Platform:

US Instances, Windows Desktop, World tenant

Status:

Launched

Change type:

Admin impact, New feature, Updated message, User impact

Links:

189826

Details:

Summary:
The modernized permissions experience for Microsoft 365 apps has been temporarily disabled due to a significant issue. A new user permissions selection experience is introduced with updated names for usage rights groupings, and organizations may need to update internal documentation accordingly. Preview begins mid-July 2024, with general availability expected by late December 2024.

Details:
Updated December 4, 2024: We recently discovered a significant issue that has resulted in the temporary disabling of this feature until it is resolved. We apologize for any inconvenience this may cause.
There is a new experience for selecting which users should have which permissions when a sensitivity label configured for user-defined permissions is applied to a file in Microsoft 365 apps or when a user applies protection using standalone Information Rights Management.

This message is associated with Microsoft 365 Roadmap ID 189826

[When this will happen:]

Preview (Worldwide, GCC): We will begin rolling out mid-July 2024 and expect to complete by late July 2024.
General Availability (Worldwide, GCC): We will begin rolling out early September 2024 and expect to complete by late December 2024 (previously late November).

Change Category:
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Scope:
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Release Phase:
Current Channel, General Availability, Preview

Created:
2024-06-20

updated:
2025-01-15

Public Preview Start Date

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Task Type

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Docu to Check

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MS How does it affect me

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MS Preperations

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MS Urgency

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linked item details

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Pictures

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summary for non-techies**

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Direct effects for Operations**

User Experience Disruption
Users may face confusion and frustration due to the change in terminology for permissions, leading to potential misuse of permissions and data security risks.
   - roles: End Users, Data Protection Officers
   - references: https://learn.microsoft.com/azure/information-protection/configure-usage-rights, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=189826

Documentation and Training Material Updates
Organizations will need to update internal documentation and training materials to reflect the new permissions terminology, which may lead to temporary inconsistencies and knowledge gaps among staff.
   - roles: IT Administrators, Training Coordinators
   - references: https://learn.microsoft.com/azure/information-protection/configure-usage-rights, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=189826

Configutation Options**

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Data Protection**

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IT Security**

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explanation for non-techies**

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** AI generated content. This information must be reviewed before use.

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change history

DatePropertyoldnew
2024-12-05MC Last Updated10/25/2024 23:02:342024-12-05T02:12:20Z
2024-12-05MC MessagesUpdated October 25, 2024: We recently discovered a significant issue that has resulted in the temporary disabling of this feature until it is resolved. We apologize for any inconvenience this may cause.
There is a new experience for selecting which users should have which permissions when a sensitivity label configured for user-defined permissions is applied to a file in Microsoft 365 apps or when a user applies protection using standalone Information Rights Management.

This message is associated with Microsoft 365 Roadmap ID 189826

[When this will happen:]

Preview (Worldwide, GCC): We will begin rolling out mid-July 2024 and expect to complete by late July 2024.
General Availability (Worldwide, GCC): We will begin rolling out early September 2024 and expect to complete by late November 2024 (previously late September).
Updated December 4, 2024: We recently discovered a significant issue that has resulted in the temporary disabling of this feature until it is resolved. We apologize for any inconvenience this may cause.
There is a new experience for selecting which users should have which permissions when a sensitivity label configured for user-defined permissions is applied to a file in Microsoft 365 apps or when a user applies protection using standalone Information Rights Management.

This message is associated with Microsoft 365 Roadmap ID 189826

[When this will happen:]

Preview (Worldwide, GCC): We will begin rolling out mid-July 2024 and expect to complete by late July 2024.
General Availability (Worldwide, GCC): We will begin rolling out early September 2024 and expect to complete by late December 2024 (previously late November).
2024-12-05MC End Time01/06/2025 09:00:002025-02-10T09:00:00Z
2024-12-05MC SummaryThe modernized user-defined permissions experience for Microsoft 365 apps has been delayed due to a significant issue. The new feature offers a refreshed dialog for permissions configuration and renames usage rights groupings, with the rollout expected to begin in mid-July 2024 for preview and early September 2024 for general availability. Organizations may need to update internal documentation accordingly.The modernized permissions experience for Microsoft 365 apps has been temporarily disabled due to a significant issue. A new user permissions selection experience is introduced with updated names for usage rights groupings, and organizations may need to update internal documentation accordingly. Preview begins mid-July 2024, with general availability expected by late December 2024.
2024-10-26MC MessagesUpdated October 9, 2024: We have updated the rollout timeline below. Thank you for your patience.
There is a new experience for selecting which users should have which permissions when a sensitivity label configured for user-defined permissions is applied to a file in Microsoft 365 apps or when a user applies protection using standalone Information Rights Management.

This message is associated with Microsoft 365 Roadmap ID 189826

[When this will happen:]

Preview (Worldwide, GCC): We will begin rolling out mid-July 2024 and expect to complete by late July 2024.
General Availability (Worldwide, GCC): We will begin rolling out early September 2024 and expect to complete by late November 2024 (previously late September).
Updated October 25, 2024: We recently discovered a significant issue that has resulted in the temporary disabling of this feature until it is resolved. We apologize for any inconvenience this may cause.
There is a new experience for selecting which users should have which permissions when a sensitivity label configured for user-defined permissions is applied to a file in Microsoft 365 apps or when a user applies protection using standalone Information Rights Management.

This message is associated with Microsoft 365 Roadmap ID 189826

[When this will happen:]

Preview (Worldwide, GCC): We will begin rolling out mid-July 2024 and expect to complete by late July 2024.
General Availability (Worldwide, GCC): We will begin rolling out early September 2024 and expect to complete by late November 2024 (previously late September).
2024-10-26MC Last Updated10/10/2024 01:41:572024-10-25T23:02:34Z
2024-10-26MC SummaryThe message details an updated user-defined permissions experience for Word, Excel, and PowerPoint in Microsoft 365, with a revised rollout timeline. It introduces new names for permission levels and advises updating training materials accordingly. The feature is available by default and associated with Roadmap ID 189826.The modernized user-defined permissions experience for Microsoft 365 apps has been delayed due to a significant issue. The new feature offers a refreshed dialog for permissions configuration and renames usage rights groupings, with the rollout expected to begin in mid-July 2024 for preview and early September 2024 for general availability. Organizations may need to update internal documentation accordingly.
2024-10-10MC MessageTagNamesNew feature, User impact, Admin impactUpdated message, New feature, User impact, Admin impact
2024-10-10MC SummaryMicrosoft 365 apps will introduce a new experience for setting user-defined permissions in Word, Excel, and PowerPoint, with updated names for permission levels. Preview starts mid-July 2024, with general availability in early September 2024. Organizations may need to update training materials accordingly.The message details an updated user-defined permissions experience for Word, Excel, and PowerPoint in Microsoft 365, with a revised rollout timeline. It introduces new names for permission levels and advises updating training materials accordingly. The feature is available by default and associated with Roadmap ID 189826.
2024-10-10MC Last Updated06/19/2024 23:59:182024-10-10T01:41:57Z
2024-10-10MC MessagesThere is a new experience for selecting which users should have which permissions when a sensitivity label configured for user-defined permissions is applied to a file in Microsoft 365 apps or when a user applies protection using standalone Information Rights Management.
This message is associated with Microsoft 365 Roadmap ID 189826

[When this will happen:]

Preview (Worldwide, GCC): We will begin rolling out mid-July 2024 and expect to complete by late July 2024.
General Availability (Worldwide, GCC): We will begin rolling out early September 2024 and expect to complete by late September 2024.
Updated October 9, 2024: We have updated the rollout timeline below. Thank you for your patience.
There is a new experience for selecting which users should have which permissions when a sensitivity label configured for user-defined permissions is applied to a file in Microsoft 365 apps or when a user applies protection using standalone Information Rights Management.

This message is associated with Microsoft 365 Roadmap ID 189826

[When this will happen:]

Preview (Worldwide, GCC): We will begin rolling out mid-July 2024 and expect to complete by late July 2024.
General Availability (Worldwide, GCC): We will begin rolling out early September 2024 and expect to complete by late November 2024 (previously late September).
2024-10-10MC TitleModernized user-defined permissions experience for Word, Excel, and PowerPoint(Updated) Modernized user-defined permissions experience for Word, Excel, and PowerPoint
2024-10-10MC End Time01/01/2025 09:00:002025-01-06T09:00:00Z

Last updated 1 week ago

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