MC799280 – Microsoft Teams phone devices: Explicit Consent meeting recording policy

Product:

Microsoft 365 admin center, Microsoft 365 suite, Teams

Platform:

Android, US Instances, World tenant

Status:

Launched

Change type:

New feature, User impact, Admin impact

Links:

396777

Details:

Summary:
The message details a new Explicit Consent recording meeting policy for Microsoft Teams phone devices, requiring participant consent for recordings or transcriptions. It will roll out in mid-July 2024, with the feature being disabled by default and admins having the option to enable it.

Details:
With the Explicit Consent recording meeting policy, if enabled by their admin, users will see a notification pop-up on Microsoft Teams phone devices when someone initiates recording or transcription before or during a meeting. This pop-up will ask for the consent of the participants.



This message is associated with Microsoft 365 Roadmap ID 396777.
[When will this happen]
General Availability (Worldwide, GCC): We will begin rolling out in mid-July 2024 and expect to complete by late July 2024.
General Availability (GCCHigh): We will begin rolling out in late July 2024 and expect to complete by late August 2024.

Change Category:
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Scope:
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Release Phase:
General Availability

Created:
2024-06-07

updated:
2024-06-07

Task Type

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Docu to Check

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MS How does it affect me

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MS Preperations

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Pictures

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Direct effects for Operations**

User Consent Notification Impact
If the Explicit Consent recording policy is enabled without prior preparation, users may be caught off guard by the sudden appearance of consent pop-ups during meetings, leading to confusion and potential disruptions in meeting flow.
   - roles: End Users, Meeting Organizers
   - references: https://learn.microsoft.com/microsoftteams/meeting-recording?tabs=meeting-policyrequire-participant-agreement-for-recording, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=396777

Administrative Overhead
Admins may face increased workload to manage user consent settings and address user concerns regarding the new policy, especially if they have not communicated the changes effectively beforehand.
   - roles: IT Administrators, Compliance Officers
   - references: https://learn.microsoft.com/microsoftteams/meeting-recording?tabs=meeting-policyrequire-participant-agreement-for-recording, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=396777

Configutation Options**

Enable Explicit Consent Recording Policy
Admins can enable the Explicit Consent recording meeting policy for users in their tenant, allowing for participant consent notifications during recordings.
   - technical instructions: 1. Go to the Teams Admin Center. 2. Navigate to 'Meeting policies'. 3. Select the policy you want to edit or create a new one. 4. Find the option 'Require participant agreement for recording and transcription' and toggle it on.
   - references: https://learn.microsoft.com/microsoftteams/meeting-recording?tabs=meeting-policyrequire-participant-agreement-for-recording, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=396777

Disable Explicit Consent Recording Policy
By default, the Explicit Consent recording meeting policy is disabled. Admins can choose to keep it disabled if they do not want participant consent notifications.
   - technical instructions: 1. Go to the Teams Admin Center. 2. Navigate to 'Meeting policies'. 3. Select the policy you want to edit. 4. Ensure the option 'Require participant agreement for recording and transcription' is toggled off.
   - references: https://learn.microsoft.com/microsoftteams/meeting-recording?tabs=meeting-policyrequire-participant-agreement-for-recording, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=396777

Data Protection**

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