MC799277 – Microsoft 365 apps: Set expiration available for all links when sharing (archived)

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check before: 2024-06-21

Product:

Microsoft 365 Apps, Microsoft 365 for the web

Platform:

Android, iOS, Mac, US Instances, Web, World tenant

Status:

Change type:

Feature update, User impact

Links:

Details:

Summary:
Microsoft 365 apps will soon allow setting expiration dates for all shared links. This feature will be available for links shared with anyone, people in your organization, or selected individuals. The rollout will start in late June 2024 and finish by mid-July 2024, requiring no admin action.

Details:
Coming soon: When you share a link in Microsoft 365, Set expiration date will let users set a date for a link to expire. After a user sets a date and the link expires, the link won't work, and the user will need to make a new link or reshare with people so they can continue to access the file. Before the rollout, users can only set the expiration for links for Anyone. With this rollout, users can also set an expiration on for links for People in your organization and People you choose. This message applies to Microsoft 365 apps for the web, for desktop on Windows or Mac, and for mobile on Android or iOS.
[When this will happen:]
Targeted Release: We will begin rolling out late June 2024 and expect to complete by early July 2024.
General Availability (Worldwide, GCC, GCC High, and DoD): We will begin rolling out early July 2024 and expect to complete by mid-July 2024.

Change Category:
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Scope:
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Release Phase:

Created:
2024-06-07

updated:
2024-06-07

Task Type

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MS How does it affect me

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Direct effects for Operations**

- Direct Impact on IT Operations
- Increased support requests related to link expiration settings
- Roles impacted: IT Support Staff, Help Desk Technicians
- Users may require assistance in understanding how to set expiration dates and managing access to shared files.
- Potential for increased administrative overhead in managing shared links
- Roles impacted: IT Administrators, Compliance Officers
- Administrators may need to monitor and audit shared links to ensure compliance with organizational policies.

- Direct Impact on IT Services
- Changes in file access and sharing protocols
- Roles impacted: IT Service Managers, Application Managers
- The introduction of expiration dates may necessitate updates to existing documentation and training materials for users, affecting service delivery.
- Dependency on Microsoft 365 uptime and performance
- Roles impacted: IT Operations Managers, Network Administrators
- Any outages or performance issues with Microsoft 365 during the rollout could disrupt users' ability to share files effectively.

- Direct Impact on IT Users
- Altered user experience when sharing files
- Roles impacted: End Users, Project Managers
- Users will need to adapt to the new feature, which may lead to confusion or frustration if they are not adequately informed or trained.
- Risk of disrupted access to shared files post-expiration
- Roles impacted: Team Members, Collaborators
- Users may inadvertently lose access to important documents if they forget to reshare links before expiration, impacting productivity.

References:
- Microsoft Support: [Sharing files, folders, and list items](https://support.microsoft.com/office/sharing-files-folders-and-list-items-74cab0bf-39c6-4112-a63f-88ee121722d0)

Opportunities**

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Potentional Risks**

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** AI generated content. This information must be reviewed before use.

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Last updated 6 months ago

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