MC799274 – (Updated) Microsoft Purview portal: Enhanced global Search

Product:

Purview Communication Compliance

Platform:

US Instances, Web, World tenant

Status:

Launched

Change type:

Admin impact, New feature, Updated message

Links:

(396571)
396570

Details:

Summary:
The Microsoft Purview portal will soon introduce an enhanced global Search feature, allowing users to search for organizational profiles, including names, email addresses, role groups, and admin units. This update, associated with Microsoft 365 Roadmap IDs 396570 and 396571, will start rolling out in mid-July 2024 and is expected to complete by early October 2024. No admin action is required for this automatic rollout.

Details:
Updated July 23, 2024: We have updated the rollout timeline below. Thank you for your patience.
Coming soon to the new Microsoft Purview portal: An enhanced global Search feature will enable you to search for users in your organization and access their profiles. You will find basic information such as names and email addresses. Additionally, if you have role management privileges, you will be able to view assigned role groups and admin units for the searched users. The global Search also allows you to search for navigational results, data, and learning resources.
This message is associated with Microsoft 365 Roadmap ID 396570 and Roadmap ID 396571.
[When this will happen:]
General Availability (Worldwide): We will begin rolling out mid-July 2024 and expect to complete by early August 2024.
General Availability (GCC, GCC High, DoD): We will begin rolling out early September 2024 (previously early August) and expect to complete by early October 2024 (previously early September).

Change Category:
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Scope:
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Release Phase:
General Availability

Created:
2024-06-07

updated:
2024-07-24

Task Type

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Docu to Check

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MS How does it affect me

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MS Preperations

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summary for non-techies**

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Direct effects for Operations**

User Privacy Concerns
The enhanced global Search feature may inadvertently expose user profiles, including names and email addresses, to all Purview portal users, leading to potential privacy issues.
   - roles: Compliance Officer, IT Security Manager
   - references: https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=396570, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=396571

Increased Support Queries
With the introduction of the new search functionality, users may have questions or issues regarding how to use the feature, leading to an increase in support queries and potential delays in response times.
   - roles: Help Desk Technician, IT Support Specialist
   - references: https://purview.microsoft.com/, https://go.microsoft.com/fwlink/?linkid=2274137

Training and Documentation Gaps
The automatic rollout of the new feature without prior preparation may result in outdated training materials and documentation, causing confusion among users on how to effectively utilize the new search capabilities.
   - roles: Training Coordinator, Documentation Specialist
   - references: https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=396570, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=396571

Configutation Options**

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Opportunities**

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Potentional Risks**

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Data Protection**

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IT Security**

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Hypothetical Work Council Statement**

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DPIA Draft**

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explanation for non-techies**

Microsoft is enhancing the search capabilities within its Purview portal, making it easier for users to find information about people and resources within their organization. Think of this update like upgrading from a basic flashlight to a powerful spotlight. Previously, the search function in the Purview portal was like a flashlight that helped you find general information, such as navigation paths, data, and learning resources. Now, with the enhanced search feature, it's like having a spotlight that can also illuminate detailed profiles of people within your organization.

With this new feature, you can search for colleagues by their names or email addresses and access their profiles directly. If you have the right permissions, you can also see which role groups and administrative units they belong to. This is similar to being able to not only find a book in a library by its title but also being able to see its table of contents and related categories if you have the librarian's access.

This update will roll out automatically, meaning there's no need for administrators to take any action. It will be available to all users of the Purview portal by the specified dates, so everyone can benefit from this improved search functionality. It's like having a new tool added to your toolbox without needing to do anything extra—just start using it when it becomes available.

For those who manage documentation or communicate with administrators, it might be useful to update any guides or notify relevant team members about this change. This ensures everyone is aware of the new capabilities and can make the most of them.