MC794546 – (Updated) Copilot for Microsoft 365: Language selection only during a meeting (archived)

Product:

Copilot, Teams

Platform:

World tenant, Online

Status:

Change type:

Admin impact, Feature update, Updated message, User impact

Links:

Details:

Summary:
Copilot for Microsoft 365 will allow language selection during a Teams meeting even without activating transcripts or captions. This feature, available when 'Allow Copilot' is set to 'Only during the meeting', will ensure responses are in the chosen language. Rollout begins late July 2024, with no admin action required.

Details:
Updated June 19, 2024: We have updated the rollout timeline below. Thank you for your patience.
Users will now be able to select their preferred language without transcript or captions being activated when the Teams meeting option for Allow Copilot is set to Only during the meeting. When Copilot for Microsoft 365 is selected, a language selector screen will appear. A language must be selected for the meeting in order to start Copilot for Microsoft 365. This ensures that Copilot for Microsoft 365 responses are in the appropriate language.
[When this will happen:]
General Availability: We will begin rolling out late July 2024 (previously mid-June) and expect to complete by early August 2024 (previously late June).

Change Category:
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Scope:
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Release Phase:

Created:
2024-05-21

updated:
2024-06-20

Task Type

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Docu to Check

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MS How does it affect me

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MS Preperations

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MS Urgency

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MS workload name

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Direct effects for Operations**

- Direct Impact on IT Operations
- Increased demand for support during the rollout period
- IT Helpdesk teams may experience a surge in inquiries related to the new language selection feature.
- Role impacted: IT Support Staff
- Potential for configuration issues with existing Teams settings
- Changes in user settings may lead to unexpected behavior in Teams, requiring IT to troubleshoot.
- Role impacted: IT Administrators
- Need for monitoring and performance assessment post-rollout
- IT Operations will need to ensure that the new feature does not negatively impact Teams performance or user experience.
- Role impacted: IT Operations Managers

- Direct Impact on IT Services
- Dependency on Microsoft Teams infrastructure
- The new feature relies on the stability and performance of Microsoft Teams, which may be affected by other ongoing changes or updates.
- Role impacted: IT Service Managers
- Integration with existing language support tools
- If other language tools are in use, there may be conflicts or redundancies that need to be addressed.
- Role impacted: IT Systems Integrators
- Risk of service outages during the rollout
- Any issues with the rollout could lead to temporary outages or degraded service for Teams users.
- Role impacted: IT Operations Teams

- Direct Impact on IT Users
- User training and adaptation to the new feature
- Users will need to familiarize themselves with the new language selection process, which may require additional training sessions.
- Role impacted: End Users (Employees)
- Potential confusion regarding language settings
- Users may experience confusion if they do not understand how to select their preferred language, leading to frustration.
- Role impacted: Team Leaders and Managers
- Impact on collaboration in multilingual teams
- The feature may enhance or hinder collaboration depending on how well users adapt to the new language selection process.
- Role impacted: Project Managers and Team Members

For further details, refer to the official Microsoft support page: [Use Copilot without recording a Teams meeting](https://support.microsoft.com/office/use-copilot-without-recording-a-teams-meeting-a59cb88c-0f6b-4a20-a47a-3a1c9a818bd9).

Opportunities**

- Enhance Multilingual Communication
- Leverage the new language selection feature in Teams meetings to improve communication among diverse teams.
- Roles benefiting:
- Project Managers: Can facilitate meetings with international teams more effectively.
- HR Managers: Can conduct interviews and onboarding sessions in preferred languages, enhancing candidate experience.
- Reference: [Microsoft Support](https://support.microsoft.com/office/use-copilot-without-recording-a-teams-meeting-a59cb88c-0f6b-4a20-a47a-3a1c9a818bd9)

- Improve User Training and Documentation
- Update training materials and documentation to include the new language selection feature, ensuring users are aware of how to utilize it effectively.
- Roles benefiting:
- IT Trainers: Can create targeted training sessions to educate users on the new feature.
- Team Leaders: Can ensure their teams are well-informed and can maximize the use of Copilot during meetings.
- Reference: [Microsoft Support](https://support.microsoft.com/office/use-copilot-without-recording-a-teams-meeting-a59cb88c-0f6b-4a20-a47a-3a1c9a818bd9)

- Optimize Meeting Efficiency
- Encourage teams to utilize the language selection feature to reduce misunderstandings and improve the overall efficiency of meetings.
- Roles benefiting:
- Operations Managers: Can monitor and assess meeting outcomes and productivity improvements.
- Sales Teams: Can engage with clients in their preferred language, enhancing customer relations and closing rates.
- Reference: [Microsoft Support](https://support.microsoft.com/office/use-copilot-without-recording-a-teams-meeting-a59cb88c-0f6b-4a20-a47a-3a1c9a818bd9)

Potentional Risks**

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