MC791878 – Data Lifecycle Management | Enable deletion of non-empty folders under Retention policy in SharePoint and OneDrive (archived)

Product:

Microsoft 365 suite, OneDrive, Purview Communication Compliance, SharePoint

Platform:

US Instances, Web, World tenant

Status:

Launched

Change type:

New feature, User impact, Admin impact

Links:

394689

Details:

Summary:
The new feature allows users to delete non-empty folders under a Retention policy in SharePoint and OneDrive, ensuring they remain deleted after syncing with OneDrive for Business. It will roll out in early May 2024 and is associated with Microsoft 365 Roadmap ID 394689. Preparation involves getting started with Data Lifecycle Management in the Microsoft Purview compliance portal.

Details:
With this new feature, end users can delete non-empty document library folders containing many files on a site managed by a Retention policy. Additionally, folders covered under a Retention policy that have been deleted don't reappear for users who sync a document library offline using Microsoft OneDrive for Business.

This message is associated with Microsoft 365 Roadmap ID 394689
[When this will happen:]
General Availability (Worldwide, GCC, GCC High, DoD): We will begin rolling out early May 2024 and expect to complete by mid-May 2024.

Change Category:
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Scope:
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Release Phase:
General Availability

Created:
2024-05-11

updated:
2024-08-10

Task Type

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Docu to Check

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MS How does it affect me

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MS Preperations

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MS Urgency

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MS workload name

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linked item details

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Direct effects for Operations**

- Impact on IT Operations
- Potential increase in support tickets related to user confusion over the new deletion functionality.
- Roles impacted: IT Support Team, Helpdesk Staff
- Need for updates to internal documentation and training materials to reflect the new feature.
- Roles impacted: IT Documentation Team, Training Coordinators

- Impact on IT Services
- Changes in data retention compliance may require adjustments to existing data governance policies.
- Roles impacted: Compliance Officers, Data Governance Team
- Increased load on SharePoint and OneDrive services due to user activity related to folder deletions.
- Roles impacted: IT Operations Team, System Administrators

- Impact on IT Users
- Users may experience temporary disruptions or confusion during the transition period as they adapt to the new functionality.
- Roles impacted: End Users, Project Managers
- Users may inadvertently delete important folders, leading to potential data loss if not properly educated on the new feature.
- Roles impacted: End Users, Team Leaders

- Impact on IT Administrators
- Administrators will need to monitor and manage the implications of folder deletions on data retention policies actively.
- Roles impacted: IT Administrators, Compliance Administrators
- Increased responsibility for ensuring that users are trained and informed about the new feature to mitigate risks.
- Roles impacted: IT Training Coordinators, Change Management Team

- Dependencies and Interdependencies
- The new feature may affect integrations with third-party applications that rely on folder structures in SharePoint and OneDrive.
- Roles impacted: IT Integration Specialists, Application Support Team
- Changes in user behavior regarding folder management may necessitate updates to backup and recovery strategies.
- Roles impacted: IT Backup Administrators, Disaster Recovery Team

References:
- Microsoft 365 Roadmap ID 394689: [Microsoft 365 Roadmap](https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=394689)
- Data Lifecycle Management in Microsoft Purview: [Microsoft Purview Compliance Portal](https://microsoft-onmicrosoft-com.access.mcas.ms/aad_login)

Opportunities**

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Potentional Risks**

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Data Protection**

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Hypothetical Work Council Statement**

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DPIA Draft**

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