MC791110 – (Updated) Microsoft Purview | Data Lifecycle Management: New integration with Adaptive protection

Product:

Exchange, Microsoft 365 suite, OneDrive, Purview Communication Compliance, Purview Insider Risk Management, SharePoint

Platform:

US Instances, Web, World tenant

Status:

In development

Change type:

Admin impact, New feature, Updated message

Links:

392839

Details:

Updated April 9, 2025: We have updated the rollout timeline below. Thank you for your patience.
Coming soon for Microsoft Purview: We are announcing the public preview of the integration of Adaptive protection with Data Lifecycle Management (DLM) to help you find the right balance to protect against data sabotage while enabling productivity. This new integration leverages DLM features to provide an additional control for Adaptive protection that automatically preserves items deleted by a user with an elevated risk level, so items can be restored if needed.
This message is associated with Microsoft 365 Roadmap ID 392839.
[When this will happen:]
Public preview: We will begin rolling out in late June 2024 (previously early May) and expect to complete by late July 2024 (previously mid-July).
General Availability: We will begin rolling out in late September 2025 (previously late May) and expect to complete by mid-October 2025 (previously mid-June).

Change Category:
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Scope:
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Release Phase:
General Availability, Preview

Created:
2024-05-08

updated:
2025-04-10

Public Preview Start Date

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Task Type

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Docu to Check

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MS How does it affect me

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MS Preperations

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MS Urgency

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MS workload name

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linked item details

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Pictures

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summary for non-techies**

Microsoft Purview's integration of Adaptive Protection with Data Lifecycle Management automatically applies retention labels to emails or files deleted by users with elevated risk levels, retaining copies for 120 days to prevent data loss from accidental or malicious deletions, without requiring manual intervention.

Direct effects for Operations**

Data Loss Risk
If the integration is rolled out without preparation, users may inadvertently delete important data without the ability to recover it immediately, leading to potential data loss.
   - roles: Data Administrators, End Users
   - references: https://learn.microsoft.com/purview/retention#dynamically-mitigate-the-risk-of-accidental-or-malicious-deletes, https://compliance.microsoft.com/

User Confusion
Users may be confused about the retention policies and their implications, as they will not see the retention labels applied to their content, potentially leading to frustration and decreased productivity.
   - roles: End Users, Compliance Officers
   - references: https://learn.microsoft.com/purview/retention#dynamically-mitigate-the-risk-of-accidental-or-malicious-deletes, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=392839

Compliance Issues
Without proper communication and documentation updates regarding the new retention policies, organizations may face compliance challenges if users are unaware of the changes and their responsibilities regarding data management.
   - roles: Compliance Officers, IT Managers
   - references: https://learn.microsoft.com/purview/retention#dynamically-mitigate-the-risk-of-accidental-or-malicious-deletes, https://compliance.microsoft.com/

Configutation Options**

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Opportunities**

Enhanced Data Protection
The integration of Adaptive Protection with Data Lifecycle Management (DLM) provides a robust mechanism to safeguard against data loss by automatically retaining content deleted by users identified as high-risk. This feature can significantly reduce the risk of data sabotage and enhance compliance with data protection regulations.
   - next-steps: Review and enable Adaptive Protection settings in the Microsoft Purview compliance portal to take advantage of the automatic retention features.
   - roles: Compliance Officer, Data Protection Officer, IT Security Manager
   - references: https://learn.microsoft.com/purview/retention#dynamically-mitigate-the-risk-of-accidental-or-malicious-deletes, https://compliance.microsoft.com/

Reduced Administrative Overhead
The automatic application of retention labels and policies reduces the need for manual intervention by IT administrators. This streamlining of data management tasks can free up resources and allow IT staff to focus on more strategic initiatives.
   - next-steps: Train IT staff on the new features and encourage them to monitor the effectiveness of the automatic policies in practice.
   - roles: IT Administrator, Compliance Officer, Data Manager
   - references: https://learn.microsoft.com/purview/retention#dynamically-mitigate-the-risk-of-accidental-or-malicious-deletes, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=392839

Improved User Experience
By automatically preserving content deleted by elevated risk users, the new integration minimizes the impact of accidental deletions on user productivity. Users can be assured that important files and emails can be restored if deleted, enhancing their confidence in using digital tools.
   - next-steps: Communicate the benefits of this feature to users and provide guidance on how to report any issues related to content recovery.
   - roles: End Users, Team Leaders, Department Managers
   - references: https://learn.microsoft.com/purview/retention#dynamically-mitigate-the-risk-of-accidental-or-malicious-deletes, https://compliance.microsoft.com/

Potentional Risks**

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Data Protection**

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IT Security**

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Hypothetical Work Council Statement**

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DPIA Draft**

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explanation for non-techies**

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