check before: 2024-05-14
Product:
Microsoft 365 admin center, OneDrive, SharePoint
Platform:
Online, Web, World tenant
Status:
In development
Change type:
Admin impact, Feature update, Updated message, User impact
Links:
Details:
Summary:
Microsoft SharePoint is updating version history controls, adding new automatic and manual version limits to help admins manage version storage efficiently. Public Preview starts in May 2024, with General Availability in September 2024. Admins should prepare by reviewing updated documentation and can opt-in for the preview using SharePoint Online Management PowerShell cmdlet. The message includes links for further guidance and feedback.
Details:
Updated August 9, 2024, 2024: We have updated the rollout timeline below. Thank you for your patience.
Note: If you receive an error "The requested operation is part of an experimental feature that is not supported in the current environment", this indicates that the feature has not reached your tenant yet.
Version history, a critical part of Microsoft SharePoint's built-in data protection, tells users how a file has evolved over time. Users can easily revert to an older version if business needs change or if files are damaged by user error or malware. Version storage controls allow you as admins to set an appropriate level of recoverability and auditability for your organization. Based on strong customer feedback, we will release enhanced version storage controls so you can meet your needs efficiently and at scale.
This message is associated with Microsoft 365 Roadmap ID 145802.
[When this will happen:]
Public Preview: We will begin rolling out early May 2024 and expect to complete by late June 2024. Admins can opt into the Public Preview by running the SharePoint Online Management PowerShell cmdlet Set-SPOTenant -EnableVersionExpirationSetting $true. Please make sure that your SharePoint Online Management Shell is updated to version 16.0.24810.12000 or higher so you can run the specified cmdlets. For guidance, refer to Get started with the SharePoint Online Management Shell.
General Availability (Worldwide): We will begin rolling out mid-September 2024 (previously late August) and expect to complete by mid-October 2024.
Change Category:
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Scope:
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Release Phase:
General Availability, Preview
Created:
2024-05-01
updated:
2024-08-10
Public Preview Start Date
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Task Type
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Docu to Check
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MS How does it affect me
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MS Preperations
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MS Urgency
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MS workload name
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linked item details
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Pictures
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Direct effects for Operations**
- Direct Impact on IT Operations
- Changes in Version Control Settings
- Admins will need to adjust existing version control settings to accommodate new automatic and manual limits.
- Role Impacted: IT Administrators
- Dependency: Existing SharePoint document libraries and OneDrive accounts may require reconfiguration to align with new settings.
- Reference: [Microsoft Documentation on Version History Limits](https://learn.microsoft.com/sharepoint/document-library-version-history-limits)
- Increased Storage Management Responsibilities
- The introduction of new version limits may lead to increased monitoring and management of storage usage.
- Role Impacted: IT Administrators, Data Compliance Officers
- Interdependency: Other IT services relying on SharePoint for document storage may experience changes in data retention policies.
- Reference: [Microsoft 365 Roadmap ID 145802](https://www.microsoft.com/en-us/microsoft-365/roadmap?filters=&searchterms=145802)
- Direct Impact on IT Services
- User Experience Changes
- Users may experience changes in how they access and manage document versions, potentially leading to confusion or errors during the transition.
- Role Impacted: End Users
- Dependency: User training may be required to familiarize them with new version history features.
- Reference: [Enable and Configure Versioning Documentation](https://support.microsoft.com/office/enable-and-configure-versioning-for-a-list-or-library-1555d642-23ee-446a-990a-bcab618c7a37)
- Reporting and Compliance Adjustments
- New reporting capabilities for version storage use may require updates to compliance and audit processes.
- Role Impacted: Compliance Officers, IT Administrators
- Interdependency: Integration with existing compliance tools and processes may need to be reviewed and updated.
- Reference: [Overview of Version History Limits for Document Libraries](https://learn.microsoft.com/sharepoint/document-library-version-history-limits)
** AI generated content. This information is not reliable.
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change history
| Date | Property | old | new |
| 2024-08-10 | MC Messages | Updated May 1, 2024: Note: If you receive an error "The requested operation is part of an experimental feature that is not supported in the current environment", this indicates that the feature has not reached your tenant yet.
Version history, a critical part of Microsoft SharePoint’s built-in data protection, tells users how a file has evolved over time. Users can easily revert to an older version if business needs change or if files are damaged by user error or malware. Version storage controls allow you as admins to set an appropriate level of recoverability and auditability for your organization. Based on strong customer feedback, we will release enhanced version storage controls so you can meet your needs efficiently and at scale. This message is associated with Microsoft 365 Roadmap ID 145802. [When this will happen:] Public Preview: We will begin rolling out early May 2024 and expect to complete by late June 2024. Admins can opt into the Public Preview by running the SharePoint Online Management PowerShell cmdlet Set-SPOTenant -EnableVersionExpirationSetting $true. Please make sure that your SharePoint Online Management Shell is updated to version 16.0.24810.12000 or higher so you can run the specified cmdlets. For guidance, refer to Get started with the SharePoint Online Management Shell. General Availability (Worldwide): We will begin rolling out late August 2024 and expect to complete by mid-October 2024. | Updated August 9, 2024, 2024: We have updated the rollout timeline below. Thank you for your patience.
Note: If you receive an error "The requested operation is part of an experimental feature that is not supported in the current environment", this indicates that the feature has not reached your tenant yet. Version history, a critical part of Microsoft SharePoint’s built-in data protection, tells users how a file has evolved over time. Users can easily revert to an older version if business needs change or if files are damaged by user error or malware. Version storage controls allow you as admins to set an appropriate level of recoverability and auditability for your organization. Based on strong customer feedback, we will release enhanced version storage controls so you can meet your needs efficiently and at scale. This message is associated with Microsoft 365 Roadmap ID 145802. [When this will happen:] Public Preview: We will begin rolling out early May 2024 and expect to complete by late June 2024. Admins can opt into the Public Preview by running the SharePoint Online Management PowerShell cmdlet Set-SPOTenant -EnableVersionExpirationSetting $true. Please make sure that your SharePoint Online Management Shell is updated to version 16.0.24810.12000 or higher so you can run the specified cmdlets. For guidance, refer to Get started with the SharePoint Online Management Shell. General Availability (Worldwide): We will begin rolling out mid-September 2024 (previously late August) and expect to complete by mid-October 2024. |
| 2024-08-10 | MC Title | Microsoft SharePoint document libraries: Improved Version history controls | Preview opt-in | (Updated) Microsoft SharePoint document libraries: Improved Version history controls | Preview opt-in |
| 2024-08-10 | MC Last Updated | 05/01/2024 19:12:08 | 2024-08-09T21:28:56Z |
| 2024-08-10 | MC MessageTagNames | Feature update, User impact, Admin impact | Updated message, Feature update, User impact, Admin impact |
| 2024-08-10 | MC Summary | Microsoft SharePoint is introducing improved version history controls to enhance data protection and storage management. Admins can set intelligent version deleting options and default organization limits. The Public Preview begins in May 2024, with General Availability starting in August 2024. New capabilities include automatic and manual version limits, consistent default settings, and detailed version storage reporting. Users can view and adjust file version expirations. Admins should review updated documentation to prepare for these changes. | Microsoft SharePoint is updating version history controls, adding new automatic and manual version limits to help admins manage version storage efficiently. Public Preview starts in May 2024, with General Availability in September 2024. Admins should prepare by reviewing updated documentation and can opt-in for the preview using SharePoint Online Management PowerShell cmdlet. The message includes links for further guidance and feedback. |
| 2024-05-02 | MC Messages | Version history, a critical part of Microsoft SharePoint’s built-in data protection, tells users how a file has evolved over time. Users can easily revert to an older version if business needs change or if files are damaged by user error or malware. Version storage controls allow you as admins to set an appropriate level of recoverability and auditability for your organization. Based on strong customer feedback, we will release enhanced version storage controls so you can meet your needs efficiently and at scale.
This message is associated with Microsoft 365 Roadmap ID 145802. [When this will happen:] Public Preview: We will begin rolling out early May 2024 and expect to complete by late June 2024. Admins can opt into the Public Preview by running the SharePoint Online Management PowerShell cmdlet Set-SPOTenant -EnableVersionExpirationSetting $true. Please make sure that your SharePoint Online Management Shell is updated to version 16.0.24810.12000 or higher so you can run the specified cmdlets. For guidance, refer to Get started with the SharePoint Online Management Shell. General Availability (Worldwide): We will begin rolling out late August 2024 and expect to complete by mid-October 2024. | Updated May 1, 2024: Note: If you receive an error "The requested operation is part of an experimental feature that is not supported in the current environment", this indicates that the feature has not reached your tenant yet.
Version history, a critical part of Microsoft SharePoint’s built-in data protection, tells users how a file has evolved over time. Users can easily revert to an older version if business needs change or if files are damaged by user error or malware. Version storage controls allow you as admins to set an appropriate level of recoverability and auditability for your organization. Based on strong customer feedback, we will release enhanced version storage controls so you can meet your needs efficiently and at scale. This message is associated with Microsoft 365 Roadmap ID 145802. [When this will happen:] Public Preview: We will begin rolling out early May 2024 and expect to complete by late June 2024. Admins can opt into the Public Preview by running the SharePoint Online Management PowerShell cmdlet Set-SPOTenant -EnableVersionExpirationSetting $true. Please make sure that your SharePoint Online Management Shell is updated to version 16.0.24810.12000 or higher so you can run the specified cmdlets. For guidance, refer to Get started with the SharePoint Online Management Shell. General Availability (Worldwide): We will begin rolling out late August 2024 and expect to complete by mid-October 2024. |
| 2024-05-02 | MC Last Updated | 04/30/2024 18:23:10 | 2024-05-01T19:12:08Z |
Last updated 1 month ago
