MC720180 – (Updated) AccessedResources field populated in Purview for Meeting Copilot Interactions (archived)

Product:

Copilot, Microsoft 365 Apps, Microsoft 365 Copilot, OneDrive, Purview Communication Compliance, SharePoint, Stream

Platform:

Online, Web, World tenant

Status:

Change type:

Admin impact, New feature, Updated message

Links:

Details:

Summary:
Microsoft Purview users will soon see the AccessedResources field populated in Purview for Meeting Copilot Interactions, containing a link to the meeting recording MP4 file. This update will be rolled out from late July 2024 to late August 2024. Admins may want to update internal documentation as appropriate.

Details:
Updated May 31, 2024: We have updated the rollout timeline below. Thank you for your patience.
Microsoft Purview users will soon be able to see the AccessedResources field populated in Purview for Meeting Copilot Interactions. The AccessedResources field references files Copilot used in Microsoft 365 services like OneDrive and SharePoint Online to respond to a user's request.

Meeting Copilot uses the meeting transcript to respond to questions about the meeting. Meeting transcripts are created from the meeting recording, which is stored as an MP4 file in One Drive Share Point. The AccessedResources field contains a link to the meeting recording MP4 file.
[When this will happen:]
General Availability: We will begin rolling out late July 2024 (previously late May) and expect to complete by late August 2024 (previously early June).

Change Category:
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Scope:
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Release Phase:

Created:
2024-02-28

updated:
2024-08-10

Task Type

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MS How does it affect me

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Direct effects for Operations**

- Direct Impact on IT Operations
- Increased data storage and management requirements
- Role Impacted: IT Administrators
- As the AccessedResources field will now contain links to meeting recordings, there may be an increase in storage usage in OneDrive and SharePoint. IT administrators will need to monitor and manage storage capacity to avoid potential service disruptions.
- Reference: [Microsoft 365 Storage Management](https://docs.microsoft.com/en-us/microsoft-365/enterprise/office-365-storage-management?view=o365-worldwide)

- Changes in compliance and auditing processes
- Role Impacted: Compliance Officers, IT Security Teams
- The new feature will enhance the auditing capabilities of Meeting Copilot interactions, necessitating updates to compliance protocols and training for staff on how to utilize the new AccessedResources field effectively.
- Reference: [Microsoft Purview Compliance Solutions](https://docs.microsoft.com/en-us/microsoft-365/compliance/purview-compliance-solutions?view=o365-worldwide)

- Direct Impact on IT Services
- Potential integration issues with existing services
- Role Impacted: IT Service Managers, Application Support Teams
- The integration of the AccessedResources field with existing Microsoft 365 services may lead to unforeseen compatibility issues, requiring thorough testing and potential adjustments to service configurations.
- Reference: [Microsoft 365 Integration](https://docs.microsoft.com/en-us/microsoft-365/enterprise/integrate-microsoft-365-apps?view=o365-worldwide)

- Direct Impact on IT Users
- Changes in user experience and training needs
- Role Impacted: End Users, Training Coordinators
- Users will need to adapt to the new functionality, which may require additional training sessions to ensure they understand how to access and utilize the meeting recordings effectively through the new AccessedResources field.
- Reference: [Microsoft 365 User Training](https://support.microsoft.com/en-us/training)

Opportunities**

- Enhanced Compliance and Audit Capabilities
- Opportunity: With the AccessedResources field now populated, IT administrators can improve compliance tracking and auditing of meeting interactions. This will allow for better monitoring of data usage and access, ensuring that sensitive information is handled appropriately.
- Roles Benefiting: Compliance Officers, IT Administrators, Data Protection Officers
- Reference: Microsoft Purview Compliance Documentation [Microsoft Purview](https://docs.microsoft.com/en-us/microsoft-365/compliance/purview?view=o365-worldwide)

- Improved User Experience with Meeting Insights
- Opportunity: The ability to access meeting recordings directly through the AccessedResources field will enhance user experience by providing quick access to relevant meeting content. This can lead to increased productivity as users can easily refer back to discussions and decisions made during meetings.
- Roles Benefiting: All Employees, Team Leaders, Project Managers
- Reference: Microsoft 365 Copilot Overview [Microsoft 365 Copilot](https://www.microsoft.com/en-us/microsoft-365/copilot)

- Streamlined Internal Documentation and Training
- Opportunity: The update provides an opportunity to revise and enhance internal documentation regarding meeting protocols and compliance. This can include training sessions for employees on how to effectively utilize the new features, ensuring that everyone is aware of the changes and how to leverage them for better collaboration.
- Roles Benefiting: IT Trainers, HR, Team Leaders
- Reference: Microsoft Learning Pathways [Microsoft Learning](https://docs.microsoft.com/en-us/learn/microsoft-365/learning-paths/)

Potentional Risks**

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