check before: 2024-12-01
Product:
Microsoft 365 Apps, OneDrive, Teams, Whiteboard
Platform:
Web, Windows Desktop, World tenant
Status:
Rolling out
Change type:
Admin impact, New feature, Updated message
Links:
Details:
Summary:
The message details the migration of existing Whiteboard files from Azure to OneDrive, with a client-based migration starting in December 2024. Users must launch Whiteboard in specific clients to initiate a non-blocking migration, which will bring benefits like new features, improved performance, and enhanced security. No action is required to prepare for this migration, but users should be aware of the process. There is no option to delay the migration, and further updates will be provided via the Message center.
Details:
Updated February 13, 2025: Migration has now started.
As outlined in MC677236 (July 2024), Azure to OneDrive migration of existing Whiteboards has now started and will reach your tenant (if you haven't received it already) in the coming months, before June 2025. Complete details can be found in this support article: Migration of Whiteboards from Azure to OneDrive - Microsoft Support.
Action for admins: The migration affects only Microsoft Azure-based Whiteboards. If your tenant does not have any Azure Whiteboards, this migration does not impact you. Check if your tenant has Azure Whiteboards using this PowerShell cmdlet: - Get-WhiteboardsForTenant
Action item for users: Until the migration completes. When your tenant receives the migration code, users can trigger a migration by starting a Whiteboard session from a web browser by simply going to https://whiteboard.microsoft.com/ or by using a Whiteboard in their Teams meetings.
Whiteboard previously stored whiteboard files in Azure storage. In 2022, Whiteboard switched to OneDrive as the storage location for most newly created boards. We made a client-based migration available for your organization, which is currently rolling out gradually.
This message is associated with Microsoft 365 Roadmap ID 117394.
[When this will happen]
The client-based migration experience started in December 2024 (previously July), and we expect to complete the migration by early June 2025.
Change Category:
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Scope:
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Release Phase:
General Availability
Created:
2023-09-26
updated:
2025-02-14
Task Type
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Docu to Check
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MS How does it affect me
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MS Preperations
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MS Urgency
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MS workload name
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linked item details
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summary for non-techies**
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Direct effects for Operations**
Migration Errors
If users do not launch the Whiteboard client, their boards may fail to migrate, leading to potential data loss or the need for manual copying of content.
- roles: End Users, IT Support
- references: https://support.microsoft.com/office/migration-of-whiteboards-from-azure-to-onedrive-6ddc6df1-540e-4b70-8e6a-541fafdc24f4
User Experience Disruption
Users may experience confusion or frustration if they are unaware of the migration process and its requirements, leading to a negative impact on productivity.
- roles: End Users, Team Leaders
- references: https://learn.microsoft.com/powershell/module/whiteboard/get-whiteboardsfortenant?view=whiteboard-ps
Compliance and Security Risks
Without proper preparation, there may be compliance issues if whiteboards containing sensitive information fail to migrate securely to OneDrive.
- roles: Compliance Officers, Data Protection Officers
- references: https://support.microsoft.com/office/migration-of-whiteboards-from-azure-to-onedrive-6ddc6df1-540e-4b70-8e6a-541fafdc24f4
Performance Issues
Users may face performance degradation if the migration process is not properly managed, especially if many boards are being migrated simultaneously.
- roles: End Users, IT Operations
- references: https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=117394%2C
Lack of User Awareness
If users are not informed about the migration timeline and process, they may not utilize new features available in OneDrive, leading to underutilization of the tool.
- roles: End Users, Training Coordinators
- references: https://support.microsoft.com/office/migration-of-whiteboards-from-azure-to-onedrive-6ddc6df1-540e-4b70-8e6a-541fafdc24f4
Configutation Options**
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Opportunities**
Enhanced User Experience with New Features
The migration to OneDrive will enable users to access unique features such as Follow and Commenting, which are not available for Azure-stored whiteboards. This improvement will enhance collaboration and user engagement during meetings and brainstorming sessions.
- next-steps: Conduct training sessions to familiarize users with the new features and functionalities available in OneDrive-stored Whiteboards. Provide resources and guides on how to utilize these features effectively.
- roles: Team Leaders, Project Managers, Collaborative Teams
- references: https://support.microsoft.com/office/migration-of-whiteboards-from-azure-to-onedrive-6ddc6df1-540e-4b70-8e6a-541fafdc24f4, https://whiteboard.microsoft.com/
Improved Performance and Reliability
With whiteboards stored in OneDrive, users can expect improved performance and reliability, which can lead to increased productivity during collaborative sessions. Faster loading times and smoother interactions will enhance the overall user experience.
- next-steps: Monitor user feedback post-migration to assess performance improvements. Consider implementing a feedback mechanism to gather insights on user experience and identify areas for further enhancement.
- roles: IT Administrators, End Users, Productivity Teams
- references: https://support.microsoft.com/office/migration-of-whiteboards-from-azure-to-onedrive-6ddc6df1-540e-4b70-8e6a-541fafdc24f4, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=117394%2C
Enhanced Security and Compliance
Migrating whiteboards to OneDrive will improve compliance and security, aligning with organizational policies for data storage and management. This is particularly beneficial for industries with strict data governance requirements.
- next-steps: Review and update data governance policies to reflect the changes in storage location. Conduct a security audit post-migration to ensure compliance with organizational standards and regulations.
- roles: Compliance Officers, Security Administrators, IT Managers
- references: https://support.microsoft.com/office/migration-of-whiteboards-from-azure-to-onedrive-6ddc6df1-540e-4b70-8e6a-541fafdc24f4, https://learn.microsoft.com/powershell/module/whiteboard/get-whiteboardsfortenant?view=whiteboard-ps
Potentional Risks**
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Data Protection**
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IT Security**
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Hypothetical Work Council Statement**
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DPIA Draft**
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explanation for non-techies**
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change history
| Date | Property | old | new |
| 2025-02-14 | MC Messages | Updated July 10, 2024: We have updated the rollout timeline below. Thank you for your patience.
Whiteboard previously stored whiteboard files in Azure storage. In 2022, Whiteboard switched to OneDrive as the storage location for most newly created boards. We are making a client-based migration available for your organization soon. This message is associated with Microsoft 365 Roadmap ID 117394 [When this will happen] The client-based migration experience will begin in December 2024 (previously July). We will provide an additional update as we get closer. | Updated February 13, 2025: Migration has now started.
As outlined in MC677236 (July 2024), Azure to OneDrive migration of existing Whiteboards has now started and will reach your tenant (if you haven't received it already) in the coming months, before June 2025. Complete details can be found in this support article: Migration of Whiteboards from Azure to OneDrive - Microsoft Support. Action for admins: The migration affects only Microsoft Azure-based Whiteboards. If your tenant does not have any Azure Whiteboards, this migration does not impact you. Check if your tenant has Azure Whiteboards using this PowerShell cmdlet: - Get-WhiteboardsForTenant Action item for users: Until the migration completes. When your tenant receives the migration code, users can trigger a migration by starting a Whiteboard session from a web browser by simply going to https://whiteboard.microsoft.com/ or by using a Whiteboard in their Teams meetings. Whiteboard previously stored whiteboard files in Azure storage. In 2022, Whiteboard switched to OneDrive as the storage location for most newly created boards. We made a client-based migration available for your organization, which is currently rolling out gradually. This message is associated with Microsoft 365 Roadmap ID 117394. [When this will happen] The client-based migration experience started in December 2024 (previously July), and we expect to complete the migration by early June 2025. |
| 2025-02-14 | MC Last Updated | 02/04/2025 16:30:04 | 2025-02-13T19:59:05Z |
| 2025-02-14 | MC prepare | The migration will happen naturally and automatically for most users in your organization with no disruption, but please ensure that users are aware they need to launch Whiteboard in one of the previously mentioned clients in order to keep their content prior to the conclusion of migration (date to be announced)
In the unlikely case that a user's whiteboards fail to migrate, they will see an error banner. We will attempt to migrate the board again in 30 days. If the board contains important information, we recommend the user copy the content to a new whiteboard. Users will be able to see which boards have not migrated in a dedicated section on the board picker. Admins will be able to verify what whiteboard content remains in Azure and obtain the userIDs via our PSH cmdlets, if you wish to proactively notify users to get their content. As we get closer to the release of the client-based migration experience we will provide additional information via Message center. https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=117394%2C | The migration will happen naturally and automatically for most users in your organization with no disruption, but please ensure that users are aware they need to launch Whiteboard in one of the previously mentioned clients in order to keep their content prior to the conclusion of the migration.
In the unlikely case that a user's whiteboards fail to migrate, they will see an error banner. We will attempt to migrate the board again in 30 days. If the board contains important information, we recommend the user copy the content to a new whiteboard. Users will be able to see which boards have not migrated in a dedicated section on the board picker. Admins will be able to verify what whiteboard content remains in Azure and obtain the userIDs via our PowerShell cmdlets, if you wish to proactively notify users to get their content. Complete details about the migration can be found in Migration of Whiteboards from Azure to OneDrive - Microsoft Support, including how start and completion of migration will be notified, how errors will be communicated, and the new PowerShell cmdlets. https://learn.microsoft.com/powershell/module/whiteboard/get-whiteboardsfortenant?view=whiteboard-ps https://support.microsoft.com/office/migration-of-whiteboards-from-azure-to-onedrive-6ddc6df1-540e-4b70-8e6a-541fafdc24f4 https://whiteboard.microsoft.com/ https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=117394%2C |
| 2025-02-05 | MC End Time | 03/03/2025 08:00:00 | 2025-07-07T09:00:00Z |
| 2025-02-05 | MC Last Updated | 12/18/2024 22:24:41 | 2025-02-04T16:30:04Z |
| 2024-12-19 | MC End Time | 02/03/2025 08:00:00 | 2025-03-03T08:00:00Z |
| 2024-12-19 | MC Last Updated | 07/10/2024 15:45:32 | 2024-12-18T22:24:41Z |
| 2024-07-11 | MC Last Updated | 04/15/2024 21:56:15 | 2024-07-10T15:45:32Z |
| 2024-07-11 | MC Messages | Updated April 15, 2024: We have updated the rollout timeline below. Thank you for your patience.
Whiteboard previously stored whiteboard files in Azure storage. In 2022, Whiteboard switched to OneDrive as the storage location for most newly created boards. We are making a client-based migration available for your organization soon. This message is associated with Microsoft 365 Roadmap ID 117394 [When this will happen] The client-based migration experience will begin in July 2024 (previously May). We will provide an additional update as we get closer. | Updated July 10, 2024: We have updated the rollout timeline below. Thank you for your patience.
Whiteboard previously stored whiteboard files in Azure storage. In 2022, Whiteboard switched to OneDrive as the storage location for most newly created boards. We are making a client-based migration available for your organization soon. This message is associated with Microsoft 365 Roadmap ID 117394 [When this will happen] The client-based migration experience will begin in December 2024 (previously July). We will provide an additional update as we get closer. |
| 2024-07-11 | MC End Time | 10/31/2024 08:00:00 | 2025-02-03T08:00:00Z |
| 2024-07-11 | MC Summary | The message details the migration of existing Azure-stored Whiteboard files to OneDrive for Business (ODB) storage, starting in July 2024. Users must launch Whiteboard on eligible clients to initiate an automatic migration, which offers benefits like new features, improved performance, and enhanced security. There's no option to delay the migration, and further updates will be provided. Microsoft 365 Roadmap ID 117394 is associated with this update. | The message details the migration of existing Whiteboard files from Azure to OneDrive, with a client-based migration starting in December 2024. Users must launch Whiteboard in specific clients to initiate a non-blocking migration, which will bring benefits like new features, improved performance, and enhanced security. No action is required to prepare for this migration, but users should be aware of the process. There is no option to delay the migration, and further updates will be provided via the Message center. |
| 2024-04-16 | MC Messages | Updated January 12, 2024: We have updated the rollout timeline below. Thank you for your patience.
Whiteboard previously stored whiteboard files in Azure storage. In 2022, Whiteboard switched to OneDrive as the storage location for most newly created boards. We are making a client-based migration available for your organization soon. This message is associated with Microsoft 365 Roadmap ID 117394 [When this will happen] The client-based migration experience will begin in May 2024. We will provide an additional update as we get closer. | Updated April 15, 2024: We have updated the rollout timeline below. Thank you for your patience.
Whiteboard previously stored whiteboard files in Azure storage. In 2022, Whiteboard switched to OneDrive as the storage location for most newly created boards. We are making a client-based migration available for your organization soon. This message is associated with Microsoft 365 Roadmap ID 117394 [When this will happen] The client-based migration experience will begin in July 2024 (previously May). We will provide an additional update as we get closer. |
| 2024-04-16 | MC Last Updated | 01/13/2024 00:36:21 | 2024-04-15T21:56:15Z |
| 2024-04-16 | MC Summary | The message details the migration of existing Azure-stored Whiteboard files to OneDrive for Business (ODB) storage, starting in July 2024. Users must launch Whiteboard on eligible clients to initiate an automatic migration, which offers benefits like new features, improved performance, and enhanced security. There's no option to delay the migration, and further updates will be provided. Microsoft 365 Roadmap ID 117394 is associated with this update. | |
| 2024-01-13 | MC Messages | Updated October 3, 2023: We have updated the content to show as expected. Thank you for your patience.
Whiteboard previously stored whiteboard files in Azure storage. In 2022, Whiteboard switched to OneDrive as the storage location for most newly created boards. We are making a client-based migration available for your organization soon. This message is associated with Microsoft 365 Roadmap ID 117394 [When this will happen] The client-based migration experience will begin in the first part of 2024. We will provide an additional update as we get closer. | Updated January 12, 2024: We have updated the rollout timeline below. Thank you for your patience.
Whiteboard previously stored whiteboard files in Azure storage. In 2022, Whiteboard switched to OneDrive as the storage location for most newly created boards. We are making a client-based migration available for your organization soon. This message is associated with Microsoft 365 Roadmap ID 117394 [When this will happen] The client-based migration experience will begin in May 2024. We will provide an additional update as we get closer. |
| 2024-01-13 | MC Last Updated | 10/03/2023 20:30:55 | 2024-01-13T00:36:21Z |
| 2023-10-04 | MC Messages | Whiteboard previously stored whiteboard files in Azure storage. In 2022, Whiteboard switched to OneDrive for Business (ODB) as the storage location for most newly created boards. We are making a client-based migration available for your organization soon.
This message is associated with Microsoft 365 Roadmap ID 117394 [When this will happen] The client-based migration experience will begin in the first part of 2024. We will provide an additional update as we get closer. | Updated October 3, 2023: We have updated the content to show as expected. Thank you for your patience.
Whiteboard previously stored whiteboard files in Azure storage. In 2022, Whiteboard switched to OneDrive as the storage location for most newly created boards. We are making a client-based migration available for your organization soon. This message is associated with Microsoft 365 Roadmap ID 117394 [When this will happen] The client-based migration experience will begin in the first part of 2024. We will provide an additional update as we get closer. |
| 2023-10-04 | MC Title | Whiteboard: existing Azure board migration to ODB storage | (Updated) Whiteboard: existing Azure board migration to ODB storage |
| 2023-10-04 | MC How Affect | Any user who launches an eligible Whiteboard client (Whiteboard on Windows, Whiteboard in Teams desktop/web) will automatically kick off a non-blocking migration of all their whiteboards. Depending on how many whiteboards they have, on average the process will take between a few seconds to a few minutes.
The migration will provide many benefits for your organization and users on the migrated boards, including: Features unique to whiteboards stored in ODB, such as Follow, Commenting, and more. Improved performance on whiteboards now stored in ODB. Improved compliance and security associated with whiteboard being stored in ODB. There is no possibility to delay the migration. | Any user who launches an eligible Whiteboard client (Whiteboard on Windows, Whiteboard in Teams desktop/web) will automatically kick off a non-blocking migration of all their whiteboards. Depending on how many whiteboards they have, on average the process will take between a few seconds to a few minutes.
The migration will provide many benefits for your organization and users on the migrated boards, including: Features unique to whiteboards stored in OneDrive, such as Follow, Commenting, and more. Improved performance on whiteboards now stored in OneDrive. Improved compliance and security associated with whiteboard being stored in OneDrive. There is no possibility to delay the migration. |
| 2023-10-04 | MC Last Updated | 09/26/2023 01:31:45 | 2023-10-03T20:30:55Z |
| 2023-10-04 | MC MessageTagNames | New feature, Admin impact | Updated message, New feature, Admin impact |
Last updated 4 weeks ago
