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MC546939 – (Updated) Microsoft Viva: Auto-Categorization Coming to Meeting Category Insights in Viva Insights (archived)

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check before: 2023-05-11

Product:

Microsoft Viva, Microsoft Viva Insights, Outlook, Teams

Platform:

Android, iOS, Mac, TeamsAndSurfaceDevices, Web, Windows Desktop, World tenant

Status:

Launched

Change type:

Admin impact, Feature update, Updated message, User impact

Links:

117396

Details:

Updated July 13, 2023: We have updated the rollout timeline below. Thank you for your patience.
Meeting category insights in the Viva Insights app helps Viva Insights licensed users understand how they are allocating their time across meeting categories. Today, the feature uses the categories manually assigned by users in Outlook and Teams. In an upcoming update, meeting category insights will begin automatically categorizing meetings for users based on meeting size, cadence, and number of people in the meetings. Categories include:

Long meetings – More than 1 hour long and 0-8 invitees
Large meetings – At least 9 invitees and at most 1 hour long
Large and long meetings – At least 9 invitees and more than 1 hour long
Recurring meetings – Meeting series with multiple instances
1:1 meetings – Include 1 other participant
These categories can help users identify meetings that are expensive in terms of time spent, participants included, or both. Using these insights, users can assess whether meetings that fall under this category are a valuable use of time and resources as a step towards doing more with less.
Categorizations will show up in Viva Insights only and will not reflect in Outlook or Teams calendar.
With this update, users who are not currently categorizing in Outlook or Teams will be able to access meeting category insights and begin developing an understanding of how their meeting time is being spent. Users who are already categorizing will receive additional insights about their meeting time allocation according to well-known meeting attributes.
This message is associated with Microsoft 365 Roadmap ID 117396

[When this will happen:]

We will begin rolling out in mid-August (previously early July) and complete rollout by mid-September (previously late July).

Change Category:
XXXXXXX ...

Scope:
XXXXXXX ...

Release Phase:
General Availability

Created:
2023-04-27

updated:
2023-07-15

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changes*

DatePropertyoldnew
2023-07-15MC Last Updated07/06/2023 06:15:092023-07-14T01:51:10Z
2023-07-15MC MessagesUpdated July 5, 2023: We have updated the rollout timeline below. Thank you for your patience.
Meeting category insights in the Viva Insights app helps Viva Insights licensed users understand how they are allocating their time across meeting categories. Today, the feature uses the categories manually assigned by users in Outlook and Teams. In an upcoming update, meeting category insights will begin automatically categorizing meetings for users based on meeting size, cadence, and number of people in the meetings. Categories include:

Long meetings – More than 1 hour long and 0-8 invitees
Large meetings – At least 9 invitees and at most 1 hour long
Large and long meetings – At least 9 invitees and more than 1 hour long
Recurring meetings – Meeting series with multiple instances
1:1 meetings – Include 1 other participant
These categories can help users identify meetings that are expensive in terms of time spent, participants included, or both. Using these insights, users can assess whether meetings that fall under this category are a valuable use of time and resources as a step towards doing more with less.
Categorizations will show up in Viva Insights only and will not reflect in Outlook or Teams calendar.
With this update, users who are not currently categorizing in Outlook or Teams will be able to access meeting category insights and begin developing an understanding of how their meeting time is being spent. Users who are already categorizing will receive additional insights about their meeting time allocation according to well-known meeting attributes.
This message is associated with Microsoft 365 Roadmap ID 117396

[When this will happen:]

We will begin rolling out in early July (previously late June) and complete rollout by late July (previously mid-July).
Updated July 13, 2023: We have updated the rollout timeline below. Thank you for your patience.
Meeting category insights in the Viva Insights app helps Viva Insights licensed users understand how they are allocating their time across meeting categories. Today, the feature uses the categories manually assigned by users in Outlook and Teams. In an upcoming update, meeting category insights will begin automatically categorizing meetings for users based on meeting size, cadence, and number of people in the meetings. Categories include:

Long meetings – More than 1 hour long and 0-8 invitees
Large meetings – At least 9 invitees and at most 1 hour long
Large and long meetings – At least 9 invitees and more than 1 hour long
Recurring meetings – Meeting series with multiple instances
1:1 meetings – Include 1 other participant
These categories can help users identify meetings that are expensive in terms of time spent, participants included, or both. Using these insights, users can assess whether meetings that fall under this category are a valuable use of time and resources as a step towards doing more with less.
Categorizations will show up in Viva Insights only and will not reflect in Outlook or Teams calendar.
With this update, users who are not currently categorizing in Outlook or Teams will be able to access meeting category insights and begin developing an understanding of how their meeting time is being spent. Users who are already categorizing will receive additional insights about their meeting time allocation according to well-known meeting attributes.
This message is associated with Microsoft 365 Roadmap ID 117396

[When this will happen:]

We will begin rolling out in mid-August (previously early July) and complete rollout by mid-September (previously late July).
2023-07-15MC End Time09/04/2023 09:00:002023-10-16T09:00:00Z
2023-07-06MC Last Updated06/09/2023 07:25:402023-07-06T06:15:09Z
2023-07-06MC MessagesUpdated June 8, 2023: We have updated the rollout timeline below. Thank you for your patience.
Meeting category insights in the Viva Insights app helps Viva Insights licensed users understand how they are allocating their time across meeting categories. Today, the feature uses the categories manually assigned by users in Outlook and Teams. In an upcoming update, meeting category insights will begin automatically categorizing meetings for users based on meeting size, cadence, and number of people in the meetings. Categories include:

Long meetings – More than 1 hour long and 0-8 invitees
Large meetings – At least 9 invitees and at most 1 hour long
Large and long meetings – At least 9 invitees and more than 1 hour long
Recurring meetings – Meeting series with multiple instances
1:1 meetings – Include 1 other participant
These categories can help users identify meetings that are expensive in terms of time spent, participants included, or both. Using these insights, users can assess whether meetings that fall under this category are a valuable use of time and resources as a step towards doing more with less.
Categorizations will show up in Viva Insights only and will not reflect in Outlook or Teams calendar.
With this update, users who are not currently categorizing in Outlook or Teams will be able to access meeting category insights and begin developing an understanding of how their meeting time is being spent. Users who are already categorizing will receive additional insights about their meeting time allocation according to well-known meeting attributes.
This message is associated with Microsoft 365 Roadmap ID 117396

[When this will happen:]

We will begin rolling out in late June (previously early May) and complete rollout by mid-July (previously late May).
Updated July 5, 2023: We have updated the rollout timeline below. Thank you for your patience.
Meeting category insights in the Viva Insights app helps Viva Insights licensed users understand how they are allocating their time across meeting categories. Today, the feature uses the categories manually assigned by users in Outlook and Teams. In an upcoming update, meeting category insights will begin automatically categorizing meetings for users based on meeting size, cadence, and number of people in the meetings. Categories include:

Long meetings – More than 1 hour long and 0-8 invitees
Large meetings – At least 9 invitees and at most 1 hour long
Large and long meetings – At least 9 invitees and more than 1 hour long
Recurring meetings – Meeting series with multiple instances
1:1 meetings – Include 1 other participant
These categories can help users identify meetings that are expensive in terms of time spent, participants included, or both. Using these insights, users can assess whether meetings that fall under this category are a valuable use of time and resources as a step towards doing more with less.
Categorizations will show up in Viva Insights only and will not reflect in Outlook or Teams calendar.
With this update, users who are not currently categorizing in Outlook or Teams will be able to access meeting category insights and begin developing an understanding of how their meeting time is being spent. Users who are already categorizing will receive additional insights about their meeting time allocation according to well-known meeting attributes.
This message is associated with Microsoft 365 Roadmap ID 117396

[When this will happen:]

We will begin rolling out in early July (previously late June) and complete rollout by late July (previously mid-July).
2023-07-06MC End Time08/21/2023 09:00:002023-09-04T09:00:00Z
2023-06-09MC MessagesMeeting category insights in the Viva Insights app helps Viva Insights licensed users understand how they are allocating their time across meeting categories. Today, the feature uses the categories manually assigned by users in Outlook and Teams. In an upcoming update, meeting category insights will begin automatically categorizing meetings for users based on meeting size, cadence, and number of people in the meetings. Categories include:

Long meetings – More than 1 hour long and 0-8 invitees
Large meetings – At least 9 invitees and at most 1 hour long
Large and long meetings – At least 9 invitees and more than 1 hour long
Recurring meetings – Meeting series with multiple instances
1:1 meetings – Include 1 other participant
These categories can help users identify meetings that are expensive in terms of time spent, participants included, or both. Using these insights, users can assess whether meetings that fall under this category are a valuable use of time and resources as a step towards doing more with less.
Categorizations will show up in Viva Insights only and will not reflect in Outlook or Teams calendar.
With this update, users who are not currently categorizing in Outlook or Teams will be able to access meeting category insights and begin developing an understanding of how their meeting time is being spent. Users who are already categorizing will receive additional insights about their meeting time allocation according to well-known meeting attributes.
This message is associated with Microsoft 365 Roadmap ID 117396

[When this will happen:]

We will begin rolling out in early May 2023 and complete rollout by late May 2023.
Updated June 8, 2023: We have updated the rollout timeline below. Thank you for your patience.
Meeting category insights in the Viva Insights app helps Viva Insights licensed users understand how they are allocating their time across meeting categories. Today, the feature uses the categories manually assigned by users in Outlook and Teams. In an upcoming update, meeting category insights will begin automatically categorizing meetings for users based on meeting size, cadence, and number of people in the meetings. Categories include:

Long meetings – More than 1 hour long and 0-8 invitees
Large meetings – At least 9 invitees and at most 1 hour long
Large and long meetings – At least 9 invitees and more than 1 hour long
Recurring meetings – Meeting series with multiple instances
1:1 meetings – Include 1 other participant
These categories can help users identify meetings that are expensive in terms of time spent, participants included, or both. Using these insights, users can assess whether meetings that fall under this category are a valuable use of time and resources as a step towards doing more with less.
Categorizations will show up in Viva Insights only and will not reflect in Outlook or Teams calendar.
With this update, users who are not currently categorizing in Outlook or Teams will be able to access meeting category insights and begin developing an understanding of how their meeting time is being spent. Users who are already categorizing will receive additional insights about their meeting time allocation according to well-known meeting attributes.
This message is associated with Microsoft 365 Roadmap ID 117396

[When this will happen:]

We will begin rolling out in late June (previously early May) and complete rollout by mid-July (previously late May).
2023-06-09MC TitleMicrosoft Viva: Auto-Categorization Coming to Meeting Category Insights in Viva Insights(Updated) Microsoft Viva: Auto-Categorization Coming to Meeting Category Insights in Viva Insights
2023-06-09MC Last Updated04/27/2023 01:37:512023-06-09T07:25:40Z
2023-06-09MC MessageTagNamesFeature update, User impact, Admin impactUpdated message, Feature update, User impact, Admin impact
2023-06-09MC End Time06/30/2023 09:00:002023-08-21T09:00:00Z

*starting April 2022

Last updated 2 months ago

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