MC405572 – (Updated) Microsoft Purview Data Lifecycle (archived)

SharePoint Logo

check before: 2022-08-08

Product:

Microsoft 365 Groups, Microsoft 365 suite, Purview Communication Compliance, Purview Records Management, SharePoint

Platform:

World tenant, Online

Status:

Change type:

Admin impact, Feature update, Updated message

Links:

Details:

Updated October 5, 2022: We have updated the rollout timeline below. Thank you for your patience.
In order to improve the consistency of how retention labels and policies work in SharePoint sites, going forward retention labels published to a group-connected SharePoint site will require the retention label publish policy to select the “Microsoft 365 Groups” location. Once this change rolls out, only those retention labels published to “Microsoft 365 Groups” locations will appear within the dropdown selection menu for the corresponding group-connected sites.

[When this will happen:]

Rollout will start in mid-August and is expected to be complete by the end of October (previously end of September).

Change Category:
XXXXXXX ...

Scope:
XXXXXXX ...

Release Phase:

Created:
2022-07-26

updated:
2022-10-06

the free basic plan is required to see all details. Sign up here


A cloudsocut.one plan is required to see all the changed details. If you are already a customer, choose login.
If you are new to cloudscout.one please choose a plan.


changes*

DatePropertyoldnew
2022-10-06MC Last Updated09/01/2022 20:07:462022-10-05T16:00:33Z
2022-10-06MC MessagesUpdated September 1, 2022: We have updated the rollout timeline below. Thank you for your patience.
In order to improve the consistency of how retention labels and policies work in SharePoint sites, going forward retention labels published to a group-connected SharePoint site will require the retention label publish policy to select the “Microsoft 365 Groups” location. Once this change rolls out, only those retention labels published to “Microsoft 365 Groups” locations will appear within the dropdown selection menu for the corresponding group-connected sites.



[When this will happen:]

Rollout will start in mid-August and is expected to be complete by the end of September (previously end of August).
Updated October 5, 2022: We have updated the rollout timeline below. Thank you for your patience.
In order to improve the consistency of how retention labels and policies work in SharePoint sites, going forward retention labels published to a group-connected SharePoint site will require the retention label publish policy to select the “Microsoft 365 Groups” location. Once this change rolls out, only those retention labels published to “Microsoft 365 Groups” locations will appear within the dropdown selection menu for the corresponding group-connected sites.

[When this will happen:]

Rollout will start in mid-August and is expected to be complete by the end of October (previously end of September).
2022-10-06MC End Time10/31/2022 08:00:002022-11-30T08:00:00Z
2022-09-15MC prepareIf you have retention labels that are only published to SharePoint site locations and need them to be visible for group-connected sites, make sure that the Microsoft 365 Groups location is selected on the policy.
If you have retention labels that you would like to only show on non-group connected SharePoint sites, confirm that the Microsoft 365 Groups location is not selected on the policy.
Labels published to Microsoft 365 Groups will apply to group-connected SharePoint sites as well as the group mailboxes. If you do not wish to have labels available in the group mailboxes, this can be configured by using PowerShell cmdlets. Learn more here: Create and publish retention labels by using PowerShell
No action is needed to enable this change; however you may want to communicate this change to your users or team responsible for Data Lifecycle Management and Records Management at your organization.
You can access the Data Lifecycle Management and Records Management solutions in the Microsoft Purview compliance portal.
ps://docs.microsoft.com/microsoft-365/compliance/bulk-create-publish-labels-using-powershell?view=o365-world
ps://purview.microsoft.com/compl
If you have retention labels that are only published to SharePoint site locations and need them to be visible for group-connected sites, make sure that the Microsoft 365 Groups location is selected on the policy.
If you have retention labels that you would like to only show on non-group connected SharePoint sites, confirm that the Microsoft 365 Groups location is not selected on the policy.
Labels published to Microsoft 365 Groups will apply to group-connected SharePoint sites as well as the group mailboxes. If you do not wish to have labels available in the group mailboxes, this can be configured by using PowerShell cmdlets. Learn more here: Create and publish retention labels by using PowerShell
No action is needed to enable this change; however you may want to communicate this change to your users or team responsible for Data Lifecycle Management and Records Management at your organization.
You can access the Data Lifecycle Management and Records Management solutions in the Microsoft Purview compliance portal.
https://docs.microsoft.com/microsoft-365/compliance/bulk-create-publish-labels-using-powershell?view=o365-worldwide
https://purview.microsoft.com/compliance
2022-09-02MC MessageTagNamesFeature update, Admin impactUpdated message, Feature update, Admin impact
2022-09-02MC Last Updated07/25/2022 23:28:562022-09-01T20:07:46Z
2022-09-02MC MessagesIn order to improve the consistency of how retention labels and policies work in SharePoint sites, going forward retention labels published to a group-connected SharePoint site will require the retention label publish policy to select the “Microsoft 365 Groups” location. Once this change rolls out, only those retention labels published to “Microsoft 365 Groups” locations will appear within the dropdown selection menu for the corresponding group-connected sites.
[When this will happen:]
Rollout will start in mid-August and is expected to be complete by the end of August.
Updated September 1, 2022: We have updated the rollout timeline below. Thank you for your patience.
In order to improve the consistency of how retention labels and policies work in SharePoint sites, going forward retention labels published to a group-connected SharePoint site will require the retention label publish policy to select the “Microsoft 365 Groups” location. Once this change rolls out, only those retention labels published to “Microsoft 365 Groups” locations will appear within the dropdown selection menu for the corresponding group-connected sites.



[When this will happen:]

Rollout will start in mid-August and is expected to be complete by the end of September (previously end of August).
2022-09-02MC How AffectOnce this change rolls out, in order to see retention labels in group-connected sites, the labels need to be included in policies published to Microsoft 365 Groups locations. If you previously had retention labels that were not published to Microsoft 365 Groups and were visible for group-connected sites, these will no longer be visible after this change.
Retention labels already configured as default for document libraries and folders will not be impacted by this change and will continue to be applied as default to items per the current behavior. Items already labeled previously by this default are not affected and will continue to be labeled. When the default label is changed, only labels published to the site will be available to be selected.
Retention labels that are already applied to items within these sites will continue to stay applied, even if they are not published to the site, and are not impacted by this change.
Once this change rolls out, in order to see retention labels in group-connected sites, the labels need to be included in policies published to Microsoft 365 Groups locations. If you previously had retention labels that were not published to Microsoft 365 Groups and were visible for group-connected sites, these will no longer be visible after this change.
Retention labels already configured as default for document libraries and folders will not be impacted by this change and will continue to be applied as default to items per the current behavior. Items already labeled previously by this default are not affected and will continue to be labeled. When the default label is changed, only labels published to the site will be available to be selected.

Retention labels that are already applied to items within these sites will continue to stay applied, even if they are not published to the site, and are not impacted by this change.
2022-09-02MC TitleMicrosoft Purview Data Lifecycle(Updated) Microsoft Purview Data Lifecycle
2022-09-02MC End Time10/24/2022 09:00:002022-10-31T08:00:00Z
2022-08-27MC prepareIf you have retention labels that are only published to SharePoint site locations and need them to be visible for group-connected sites, make sure that the Microsoft 365 Groups location is selected on the policy.
If you have retention labels that you would like to only show on non-group connected SharePoint sites, confirm that the Microsoft 365 Groups location is not selected on the policy.
Labels published to Microsoft 365 Groups will apply to group-connected SharePoint sites as well as the group mailboxes. If you do not wish to have labels available in the group mailboxes, this can be configured by using PowerShell cmdlets. Learn more here: Create and publish retention labels by using PowerShell
No action is needed to enable this change; however you may want to communicate this change to your users or team responsible for Data Lifecycle Management and Records Management at your organization.
You can access the Data Lifecycle Management and Records Management solutions in the Microsoft Purview compliance portal.
https://docs.microsoft.com/microsoft-365/compliance/bulk-create-publish-labels-using-powershell?view=o365-worldwide
https://purview.microsoft.com/compliance
If you have retention labels that are only published to SharePoint site locations and need them to be visible for group-connected sites, make sure that the Microsoft 365 Groups location is selected on the policy.
If you have retention labels that you would like to only show on non-group connected SharePoint sites, confirm that the Microsoft 365 Groups location is not selected on the policy.
Labels published to Microsoft 365 Groups will apply to group-connected SharePoint sites as well as the group mailboxes. If you do not wish to have labels available in the group mailboxes, this can be configured by using PowerShell cmdlets. Learn more here: Create and publish retention labels by using PowerShell
No action is needed to enable this change; however you may want to communicate this change to your users or team responsible for Data Lifecycle Management and Records Management at your organization.
You can access the Data Lifecycle Management and Records Management solutions in the Microsoft Purview compliance portal.
ps://docs.microsoft.com/microsoft-365/compliance/bulk-create-publish-labels-using-powershell?view=o365-world
ps://purview.microsoft.com/compl

*starting April 2022

Last updated 1 week ago

Login to your account

Welcome Back, We Missed You!