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MC337624 – (Updated) Temporary Whiteboard collaboration for external and shared device accounts (archived)

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check before: 2022-03-16

Product:

Microsoft 365 Apps, Microsoft Loop, OneDrive, SharePoint, Teams, Whiteboard

Platform:

mobile, Online, US Instances, Web, Windows Desktop, World tenant

Status:

Launched

Change type:

Feature update, User impact, Admin impact

Links:

66759

Details:

Updated June 17, 2022: As previously stated, Microsoft Whiteboard on OneDrive for Business (ODB) is leveraging a new capability that allows temporary access for external and shared device accounts. This feature is now fully rolled out as of June 14, 2022.
Microsoft Whiteboard on OneDrive for Business (ODB) is leveraging a new capability that allows temporary collaboration during a Teams meeting. This applies to device accounts from Surface Hub and Teams Meeting Room devices, as well as any users who are not in your tenant.

Note: This capability does not enable file-level sharing and does not grant access to the file. It provides temporary access only for the duration of the Teams meeting (similar to PowerPoint Live sharing during a meeting).
This message is associated with Microsoft 365 Roadmap ID 66759
[When this will happen:]
This feature is now fully rolled out as of June 14, 2022.

Change Category:
XXXXXXX ...

Scope:
XXXXXXX ...

Release Phase:
General Availability

Created:
2022-03-02

updated:
2022-06-18

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changes*

DatePropertyoldnew
2022-06-18MC MessagesUpdated May 05, 2022: There's a configuration issue with the instructions previously sent for this feature. The external and shared device accounts will work on ODB storage if you have external sharing allowed for SharePoint sites, but if you do not, then these accounts will not work. We are working on a resolution and expect it to be available at the end of May and be fully deployed by mid-June.
Microsoft Whiteboard on OneDrive for Business (ODB) is leveraging a new capability that allows temporary collaboration during a Teams meeting. This applies to device accounts from Surface Hub and Teams Meeting Room devices, as well as any users who are not in your tenant.

Note: This capability does not enable file-level sharing and does not grant access to the file. It provides temporary access only for the duration of the Teams meeting (similar to PowerPoint Live sharing during a meeting).
This message is associated with Microsoft 365 Roadmap ID 66759
[When this will happen:]
After Whiteboard's move to ODB storage (starting in mid-March and completing in mid-April), this capability will be utilized by Whiteboard.
Updated June 17, 2022: As previously stated, Microsoft Whiteboard on OneDrive for Business (ODB) is leveraging a new capability that allows temporary access for external and shared device accounts. This feature is now fully rolled out as of June 14, 2022.
Microsoft Whiteboard on OneDrive for Business (ODB) is leveraging a new capability that allows temporary collaboration during a Teams meeting. This applies to device accounts from Surface Hub and Teams Meeting Room devices, as well as any users who are not in your tenant.

Note: This capability does not enable file-level sharing and does not grant access to the file. It provides temporary access only for the duration of the Teams meeting (similar to PowerPoint Live sharing during a meeting).
This message is associated with Microsoft 365 Roadmap ID 66759
[When this will happen:]
This feature is now fully rolled out as of June 14, 2022.
2022-06-18MC How AffectThis capability is enabled by default. If you choose to disable it, users will have the following experience:
External users in your organization will continue to see a message in Teams meetings that they cannot see the whiteboard.
Users in a Teams meeting on a Surface Hub or Teams Meeting Room will not be able to join an ODB-based whiteboard shared during a meeting. These users should join the meeting from another device to view and collaborate on the whiteboard.
Note: OneDriveLoopSharingCapability and CoreLoopSharingCapability are currently only used by Whiteboard on ODB, but in future, other Fluid-based content such as Loops in Teams chat will be covered by these settings.
For external and shared device accounts to join meetings, Whiteboard relies on a new capability that allows temporary access for these accounts. This applies to device accounts from Surface Hub and Teams Meeting Room devices, as well as any users who are not in your tenant.
This capability does not enable file-level sharing and does not grant access to the file. It provides temporary access only for the duration of the Teams meeting (similar to PowerPoint Live sharing during a meeting).
2022-06-18MC Last Updated05/05/2022 22:36:212022-06-17T20:33:27Z
2022-06-18MC prepareIf you have the external sharing for ODB allowed, no further action is required. If you have external sharing disabled, you can leave it disabled but you must enable this new setting.
Connect to SharePoint Online PowerShell and enable this using the Set-SPOTenant cmdlet.
Set-SPOTenant -OneDriveLoopSharingCapability ExternalUserAndGuestSharing
These changes should take approximately 60 minutes to apply across your tenancy. If you do not see these options, please update the PowerShell module.
https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=66759
If you have external sharing enabled for ODB, no further action is required.
If you restrict external sharing for ODB, you can keep it restricted and just enable a new setting in order for external and shared device accounts to work.
Using PowerShell, connect to your tenant and ensure the SPO module is updated by running the following command:
Update-Module -Name Microsoft.Online.SharePoint.PowerShell
Then run the following command:
Set-SPOTenant -AllowAnonymousMeetingParticipantsToAccessWhiteboards On
This setting applies only to whiteboards and replaces the previously shared settings, OneDriveLoopSharingCapability and CoreLoopSharingCapability. Those are no longer applicable and can be disregarded.
Note: The Teams meeting setting “Anonymous users can interact with apps in meetings” is enabled by default. If you have disabled it, any anonymous users (as opposed to guests or federated users) will not have access to the whiteboard during the meeting.
https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=66759
2022-05-06MC MessagesMicrosoft Whiteboard on OneDrive for Business (ODB) is leveraging a new capability that allows temporary collaboration during a Teams meeting. This applies to device accounts from Surface Hub and Teams Meeting Room devices, as well as any users who are not in your tenant.

Note: This capability does not enable file-level sharing and does not grant access to the file. It provides temporary access only for the duration of the Teams meeting (similar to PowerPoint Live sharing during a meeting).
This message is associated with Microsoft 365 Roadmap ID 66759
[When this will happen:]
After Whiteboard's move to ODB storage (starting in mid-March and completing in mid-April), this capability will be utilized by Whiteboard.
Updated May 05, 2022: There's a configuration issue with the instructions previously sent for this feature. The external and shared device accounts will work on ODB storage if you have external sharing allowed for SharePoint sites, but if you do not, then these accounts will not work. We are working on a resolution and expect it to be available at the end of May and be fully deployed by mid-June.
Microsoft Whiteboard on OneDrive for Business (ODB) is leveraging a new capability that allows temporary collaboration during a Teams meeting. This applies to device accounts from Surface Hub and Teams Meeting Room devices, as well as any users who are not in your tenant.

Note: This capability does not enable file-level sharing and does not grant access to the file. It provides temporary access only for the duration of the Teams meeting (similar to PowerPoint Live sharing during a meeting).
This message is associated with Microsoft 365 Roadmap ID 66759
[When this will happen:]
After Whiteboard's move to ODB storage (starting in mid-March and completing in mid-April), this capability will be utilized by Whiteboard.
2022-05-06MC TitleTemporary Whiteboard collaboration for external and shared device accounts(Updated) Temporary Whiteboard collaboration for external and shared device accounts
2022-05-06MC Last Updated03/02/2022 01:45:572022-05-05T22:36:21Z
2022-05-06MC End Time05/20/2022 09:00:002022-07-15T09:00:00Z

*starting April 2022

Last updated 9 months ago

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