check before: 2026-06-01
Product:
Copilot, Microsoft 365 admin center, SharePoint
Platform:
Online, Web, World tenant
Status:
In development
Change type:
New feature, User impact, Admin impact
Links:
Details:
Summary:
Microsoft 365 Archive now supports file-level archiving in public preview, allowing SharePoint files or folders to be moved to low-cost storage while remaining visible with metadata and compliance intact. Admins enable the feature; archived files are excluded from search and Copilot, with reactivation timing varying by duration.
Details:
[Introduction]
We are introducing file-level archiving for Microsoft 365 Archive. This capability allows organizations to move individual SharePoint files or folders into low-cost archival storage while keeping them visible in their original location. This helps reduce storage costs and optimize content lifecycle management without losing metadata, permissions, or compliance coverage.
This message is associated with Microsoft 365 Roadmap ID 477371.
[When this will happen]
Public Preview: Available now.
General Availability (Worldwide): Rollout begins in late June 2026 and is expected to complete by late July 2026.
Change Category:
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Scope:
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Release Phase:
General Availability, Preview
Created:
2026-05-30
updated:
2026-05-30
Public Preview Start Date
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Task Type
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Docu to Check
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MS How does it affect me
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MS Preperations
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MS Urgency
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MS workload name
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linked item details
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summary for non-techies**
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Direct effects for Operations**
Search Functionality Impact
Archived files are excluded from default search results, potentially leading to user frustration and inability to find important documents.
- roles: SharePoint Administrators, End Users
- references: https://aka.ms/m365archive/Manage-FLA, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=477371
User Experience with Copilot
Archived files will not be included in Copilot responses, which may hinder users' ability to leverage AI assistance for document retrieval and collaboration.
- roles: SharePoint Administrators, End Users
- references: https://aka.ms/m365archive/Manage-FLA, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=477371
Reactivation Delays
Files cannot be accessed until reactivated, with potential delays of up to 24 hours after 7 days, impacting user productivity and access to necessary documents.
- roles: SharePoint Administrators, End Users
- references: https://aka.ms/m365archive/Manage-FLA, https://www.microsoft.com/microsoft-365/roadmap?filters=&searchterms=477371
Configutation Options**
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Opportunities**
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Potentional Risks**
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Data Protection**
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IT Security**
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Hypothetical Work Council Statement**
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DPIA Draft**
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explanation for non-techies**
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** AI generated content. This information must be reviewed before use.
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Last updated 1 week ago ago
